Virtual Assistant Job Opportunities

 

Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

    • Reside in the United States or Canada
  • Follow the exact instructions as listed under the “How to Apply” section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we’ll invite you to interview with an onboarding consultant.

The Marketing Blender: Executive Assistant for marketing agency
20-25 hours/week

The Marketing Blender

Are you looking to join a world-class marketing agency?

Executive Assistant

20-25 hours/week

Please Note: This job is being posted on behalf of The Marketing Blender (https://www.themarketingblender.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

The Marketing Blender provides outsourced marketing teams to B2B companies to help them accelerate their revenue growth. Their core strengths center around marketing strategy, branding, messaging, and digital marketing. 

We’re seeking a diligent, and self-directed Executive Assistant to support our founder, Dacia Coffey, and her dedicated team. You must have strong organizational skills and be exceptionally detail-oriented and highly proactive, with the ability to own your role, solve problems, and take direction well. 

You will be Dacia’s right-hand person, working side by side, helping to keep her organized and on track both personally and professionally. 

Some of your responsibilities will be managing her business and personal calendar and schedule; assisting with emails and handling client inquiries; managing social media accounts & responding to direct messages; checking and updating hot sheet for status updates; booking LinkedIn live guests, setting up the event on social, promoting it; creating processes and procedures; purchasing client gifts; and handling a variety of other project coordination & administrative tasks.

In addition to the above, the successful candidate will be compassionate, confident, caring, and…

  • a people person, upbeat & energetic 
  • exceptionally organized with extreme attention to detail
  • highly responsive with excellent communication skills
  • able to juggle multiple priorities while staying on top of everything
  • intelligent, witty, funny, sharp, and kind
  • a proactive self-starter with a go-getter attitude 
  • strong integrity takes responsibility, is reliable and accountable
  • a forward thinker who is driven and takes initiative
  • excellent at anticipating our entrepreneur’s needs and taking ownership of the role
  • spiritual, dedicated, and loyal
  • tech-savvy & resourceful – able to learn new tools quickly!
  • project management or coordination experience is a plus!

Technical skills you’ll need to know or come ready to use:

  • CRM 
  • Google Suite (skilled with Google Sheets)
  • Sharpspring (or a similar email marketing tool)
  • Basecamp, Workamajig (or a similar project management tool)
  • Social Media Management for a business – LinkedIn, Facebook, Instagram 
  • Microsoft Office

Experience in the following is helpful but not required:

  • InDesign
  • Photoshop
  • iMovie
  • Canva
  • Survey Monkey 
  • Sprout Social

Position Details

  • This position is a contractor 1099 position with the option of going to W2 with benefits.
  • The position will start with 20-25 hours per week and will likely grow to 40 hours quickly with the right person.
  • You must have at least two years of Administrative Assistant experience.
  • Flexible hours between 9:00 am – 5:00 pm CT. Must be available at 10 am CT on Mondays.
  • The starting pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com  (Please do not contact Dacia Coffey or The Marketing Blender directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in The Marketing Blender executive assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an administrative assistant (including the number of years) and the type of task you handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with social media management for a business (please name the platforms and what type of tasks you handled) and let us know if you have experience in project coordination or management. (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, SharpSpring, Workamajig and Microsoft Office (or with similar project management tools, please specify the tool) and in what capacity you used these tools/type of tasks you handled. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), your availability in central time zone hours, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

 

We’re looking for someone who loves the details and staying a step ahead of the game to fulfill this full-time virtual admin role!

Please Note: This job is being posted on behalf of Resonance Executive Coaching (https://www.resonanceexecutivecoaching.com/) by Profit Factory (https://www.profitfactory.com/). Please do not contact Resonance Executive Coaching directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Daniel Kimble is the CEO and founder of Resonance Executive Coaching. He is also the author of the book Unshakeable Influence: Mastering the Inner Game of Leadership in a VUCA World, hosts the Unshakeable Influence Podcast, and is a keynote speaker on leadership, teamwork, and culture.

As the CEO, Daniel is primarily responsible for leadership of the company, senior executive client relationships, and business development. He also consults on culture change, coaches senior executives and teams, and leads executive retreats and workshops for select clients.

We’re looking for someone who can take the small details off of Daniel’s plate. The successful candidate will be a clear communicator. They need to always be a step or two ahead to keep the path cleared and prevent Daniel from getting into the weeds. 

Your responsibilities will include:

  • Email management.
  • Calendar management, both outreach for scheduling and gatekeeping to prevent overbooking.
  • Ensuring reports and invoices meet all criteria when they are received so that when they are ready to be processed there are no delays.
  • General project management
  • Client and prospect touch points
  • Client assessment administration
  • Client outreach
  • LinkedIn campaigns

You’ll need to be proficient with these tools:

  • Asana
  • Activecampaign or other CRM tool
  • MS Office suite

Other details about the job

  • This position will be a full-time 1099 position for a six month probationary period and then may convert to a full-time W2 position
  • Hours are flexible but you must be available at least 5 hours per day Monday-Friday between 8 am and 5 pm PST (excluding holidays)
  • The starting pay rate for this position is $20/hr and will be evaluated for an increase after the six month probationary period
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Resonance Executive Coaching directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state) and I’m interested in the Resonance Executive Coaching position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you,. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 and experience using these programs/tools:  Asana, ActiveCampaign (or other CRM tool), and MS Office Suite.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe your experience managing an email inbox and/or calendar management for someone.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday – Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

______________________________________________________________________________________________________________________________

Are you ready to join a team that teaches women to embrace who they are, claim their power, and expand their soul’s voice?

Executive Assistant

30-40 hours/week

Please Note: This job is being posted on behalf of Mo Life Media (https://mofaul.com/home/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Mo Faul is a career coach, who helps women embrace who they are, claim their power, and expand their soul’s voice with her signature 12-week transformational workshop. She integrates proven career strategies with mindfulness techniques to achieve massive career and life shifts for women.

We are seeking a spirited Executive Assistant who truly thrives in a fast-paced environment and can work efficiently and autonomously. You must be a go-getter, responsible, dependable, ready to take full ownership, and truly believe in Mo’s mission of empowering women.

As a Great Assistant, you will be Mo’s gatekeeper, proactively anticipating her needs and handling a variety of responsibilities including management of social media posts, email creation, managing schedules and calls, customer support, & video editing.

You will be a key part of the team and should be someone who is internally motivated, highly organized, and energetic to help Mo and her team work more efficiently. 

In addition to the requirements above, the successful candidate must possess the following experience/qualities:

  • A self-starter – someone who knows their stuff and stops at nothing to get it done!
  • Exceptionally organized with extreme attention to detail
  • Tech-savvy with the ability to learn new software and tools quickly
  • Works effectively without constant and direct supervision or guidance
  • Enthusiastic, dedicated, and empathetic
  • Resourceful, proactive, and take initiative
  • Someone who loves what they do and brings that to work every day
  • Positive, motivated & mission-oriented

Technical skills required (you must come ready to use these):

  • Google Suite 
  • Canva 
  • WordPress (basic skills)
  • Ontraport, Close, Podio (or another CRM software)
  • Video Editing System (Adobe Premiere or other)
  • Social Media for Business (Facebook, Instagram & Youtube)

Knowledge of these tools is not required but very helpful!

  • Wufoo
  • Splasheo
  • Adobe Photoshop
  • Asana
  • Slack or MarcoPolo 

Position Details

  • This position is a 1099 contractor position
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will be 30-40 hours per week. 
  • Flexible hours between Mon-Fri 9:00 am – 5:00 pm EST. With availability to work during evenings for special events.
  • The pay rate for this position is $25/hr USD
  • We’re looking for someone to become a long-term (3+ years) team member.
  • MAC preferred. 

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Mo Faul or Mo Life Media directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Mo Life Media – Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote administrative assistant (including the number of years) and the type of tasks you performed, and your experience with social media content management. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us how you will help to keep Mo organized and on track. Give us an example of a time you were proactive and took the initiative to find a solution to a problem. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us if you own a Mac and please rate your level of experience from 0-10 with 10 being advanced in Google Suite, video editing (Adobe Premiere or other), Canva, Ontraport, Close, Podio (or another CRM software) and WordPress. Tell us how you’ll learn the tools you don’t know listed in the job posting. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working, please let us know when you’ll be available to start this position if hired), your availability throughout the day from M-F from 9:00 am – 5:00 pm EST time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume. Thanks!

 

______________________________________________________________________________________________________________________________

Seeking a skilled sales admin for 10-20 hours/week to support fast-growing revolutionary business. 

Please Note: This job is being posted on behalf of Maidbot (www.maidbot.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them with virtual assistants.

Based in Austin, Texas, Maidbot provides safe and cost-efficient automated solutions to the hospitality industry. Maidbot decreases the time to clean a room and reduces work-related injuries while empowering management with data and improving the room attendant and guest experiences.

We’re seeking a precise, detail-oriented virtual assistant with sales administration experience. Some of your responsibilities will include, but not be limited to: assisting with the sales cycle (scheduling, note taking, keeping Salesforce up-to-date, following up with materials and answers to questions). Creating and editing decks and updates to our team, board of directors, and investors. Email management and note taking during meetings.

The ideal candidate will go above and beyond. We are looking for someone who can be counted on to get the work done independently, accurately, and on time. 

You’ll be/have:

  • Proactive — you don’t wait for assignments, you see tasks/projects and take the initiative to move forward on your own.
  • Assertive — you are not afraid to ask questions, you assist your entrepreneur with managing his time.
  • Strong writing and proofing skills — you proofread at least three times before sending an email to a client or presenting work. You write in the correct voice and can convey our brand with caring and compassion.
  • Is an action-taker, quick-thinker, and glass-half-full individual.
  • An understanding of the sales process.
  • A champion at meeting deadlines.

You’ll need to be experienced with:

  • Salesforce
  • Google Suite
  • Calendar management tool (MixMax)

Position Details:

  • This is a 1099 position
  • The position will be 10-20 hours per week 
  • The starting pay rate for this position is $22/hour
  • Flexible work schedule between 10 am and 8 pm CST
  • A laptop will be provided if needed
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Maidbot directly. Doing so will disqualify you from consideration.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the Maidbots position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your sales administration experience. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about your experience with email and calendar management. (blue font, Verdana, 3 sentences) 
  • Paragraph #3: Please rate your experience working with a CRM, and explain how you managed to create intuitive and streamlined systems for contacts. (red font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why a new position interests you and what you see yourself doing in three years.. (black font, Verdana, 3 sentences)

A closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume.  Thanks!

______________________________________________________________________________________________________________________________

TGS FINANCIAL

Exciting Virtual Assistant Opportunity 10-20 hrs/week in the wealth management world!

Please Note: This job is being posted on behalf of TGS Financial Advisors (https://www.tgsfinancial.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

TGS Financial Advisors helps successful families build, maintain, and preserve lifetime wealth.  They believe in long-term commitments. We have relationships that have lasted for decades, and we often work with three generations of the same family. Some of their most rewarding work lies in helping successful families to preserve wealth for their children and grandchildren.

 We’re looking for a strong Executive Assistant to take over and manage our Founder’s calendar, open, sort, and prioritize emails, handle Quicken transactions, balance accounts, and much more.  You’ll meet with the Founder first thing in the morning and give him a heads up on his day regarding emails, phone calls, schedule meetings, etc.

We’re looking for a candidate who will be a good fit with wearing multiple hats, is passionate about the support position, and who possesses the following qualities:

  • Passionate about closing loops, providing timely responses, and completing tasks.
  • Advanced writing skills — can correspond with high net worth individuals easily.
  • Extremely detail-oriented – can spot conflicting appointments, typos with ease.
  • Experienced with travel booking — understands how long it takes to clear security, etc.
  • Well-organized, efficient, and can envision how to streamline processes.
  • Strong customer service skills — projects a warm, comfortable tone.
  • Is comfortable in taking the lead on taking tasks and projects.
  • Patient with a decent sense of humor.

You’ll need to be experienced (have used consistently within the last year) with these tools:

  • Gmail, Google Suite
  • Microsoft Office
  • CRM such as Salesforce

Position Details

  • The position is a 1099 contractor position.
  • Hours will begin at 10-20 hours per week with the potential to increase.
  • You must be able to pass a background check as the business requires working with confidential information.
  • The starting pay rate for this position is $23/hr.
  • You must be able to meet with the Founder on Monday mornings between 9 and 10 am ET and Thursday afternoons around 4 pm ET.   Team meetings are held daily at 10:30 am ET by Google Meet and run approximately 5-7 minutes.  Being able to attend 2-3  Team Meetings per week would be helpful.
  • This is a permanent position for someone looking to become a longtime member of our team

How to Apply:

Email: jobs@profitfactory.com (Please DO NOT contact TGS Financial Advisors directly)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the TGS Financial Advisors position.”

In the body of the message, please write me a 16 sentence email including:

Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including how you’ve used your business writing skills in the past.   (black font, Verdana, 3 sentences)

Paragraph #2: Your experience managing an executive’s calendar and email inbox. (blue font, Verdana, 3 sentences)

Paragraph #3: Please rate your proficiency on a scale of 0-10 (10 being expert) with a CRM (Salesforce or other), Google Suite, and Microsoft Office.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and what you see yourself doing in three years.    (black font, Verdana, 3 sentences)

Two sentence closing providing the following:

  • One of the groups TGS Financial Advisors serves from their website. 
  • A closing salutation including your name, email address, and phone number. If you have a LinkedIn account please include your profile link.

Be sure to attach a resume.  Thanks!

Our application process is unique and includes extensive assessment.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete another assessment if you pass this first step.  If you pass the second assessment, we’ll invite you to interview with our onboarding consultant.

______________________________________________________________________________________________________________________________

 

 

Are you an action-taker who loves projects, organization & being their entrepreneur’s right-hand person?

Virtual Administrative Assistant

15-20 hours/week

Please Note: This job is being posted on behalf of Ilene Rosenthal (White Space Marketing Group) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Ilene Rosenthal is the CEO of White Space Marketing Group, which helps companies invest their energy and resources where it matters most: on marketing that drives measurable results and meaningful business growth.

We are looking for a Great Assistant who is resourceful, independent, intelligent, dependable, driven, and not afraid to hold our CEO accountable for her projects and timetables. You must have exceptional communication skills, both written and verbal, and have a great client-facing personality. 

As Ilene’s right-hand person some of your responsibilities will be working on projects such as maintaining systems and subscriptions, engaging with clients, maintaining our CRM, coordinating and maintaining our email marketing, developing processes and procedures, posting to LinkedIn & handling comments, cleaning up and organizing Google Drive & Dropbox, and handling a variety of other tasks while ensuring that you are always one step ahead of our entrepreneur helping to keep her on track and organized.

In addition to the above, the ideal candidate must possess the following experience/qualities:

  • an action-taker, who is proactive in finding solutions and accomplishing tasks
  • trustworthy, reliable, and motivated
  • self-sufficient with the ability to solve problems on your own – yet willing to ask questions when you don’t understand something
  • accountable and conscientious with strong follow-through
  • resourceful with excellent researching and judgment skills
  • creative mindset – can take ideas & thoughts and put them into practice
  • a go-getter – takes initiative & prides themselves on going the extra mile
  • tech-savvy with the ability to learn new tools and software quickly
  • project management skills/experience is a huge plus!

Technical skills required (you must come ready to use these):

  • Google Suite
  • Hubspot (or a similar tool) 
  • WordPress
  • LinkedIn & LinkedIn Sales Navigator

Being familiar with these tools is helpful:

  • Dropbox
  • Notion
  • Canva
  • Photoshop
  • Adobe
  • Zoom
  • Harvest

Position Details

  • This is a 1099 Contractor position
  • The position will start with 20 hours per week and will grow into more hours with the right person and as the need arises
  • M -F – hours are flexible but you must be available during east coast hours – times needed can be decided between you and our CEO
  • The pay rate for this position is $24/hr. USD/CAD
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Ilene Rosenthal or White Space Marketing Group directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in White Space Marketing Group Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think you are a great fit for this position, including your experience as an administrative assistant and the type of tasks you performed and handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with managing projects and how you’ll be Ilene’s right-hand person ensuring that she stays on track, organized, and meets her deadlines. (red font, Verdana, 3 sentences) 
  • Paragraph #3: Tell us your level of proficiency (beginner, immediate, proficient) with Google Suite, Hubspot (or similar CRM and Email Marketing tools – please name them), WordPress, and LinkedIn. Tell us how you’ll learn the tools you don’t know listed in the job description so that you’re ready to use them if hired. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you will be leaving your position for this one), where you see yourself in three years and why you want to work for White Space Marketing Group. (black font, Verdana, 3 sentences)

A one-sentence closing providing the following: 

  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume (in a pdf format). Thanks!

 

______________________________________________________________________________________________________________________________

WorkCo

Are you a tech-savvy assistant with HR and recruiting skills?

Virtual  Assistant 10-20 hours/week

Please Note: This job is being posted on behalf of WorkCo (workco.io) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

WorkCo is a fully remote startup that is building a legal and regulatory framework for full time distributed work that is fair to employees, employers, and governments. Their customers are blue chip Silicon Valley startups that are hiring full-time distributed employees in jurisdictions outside of the United States. WorkCo provides a unique, premium service that is differentiated by giving its customers: Fully managed HR, full-time permanent employment structure, indemnification and insurance for most employment risks, transparent IP transfer audit trails and many more!

We’re seeking a rockstar Virtual Assistant who would help stay on top of various tasks and help prioritize the day and tasks. The successful candidate will be extremely organized. 

The successful candidate must possess the following experience/qualities:

  • HR and/or recruiting experience
  • an eye for detail on various tasks including, but not limited to; expense tracking, document management, and checklist completion 
  • is always one step ahead of our entrepreneur helping to keep them on track, present, and focused
  • highly motivated self-starter, a resourceful decision-maker, and exceptionally proactive
  • ability to juggle multiple priorities seamlessly
  • diligent with exceptional follow up skills
  • ability to anticipate needs and be proactive in preventing problems/delays
  • tech-savvy with the ability to learn new tools quickly

Technical skills required:

  • Google Suite
  • Notion 
  • Slack
  • Asana

Position Details

  • The successful candidate needs at least two years of administrative experience
  • This is a 1099 position
  • The position will start at 10-20 hours per week and could grow to more
  • Initial expectations are to only be available in the morning
  • Monday – Friday between 9:00 am – 12:00 pm EST or 6:00 pm – 9:00 pm EST
  • The pay rate for this position is 25/hr
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact WorkCo directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the WorkCo Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think you are a great fit for this position, including your experience in HR or recruiting and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience managing an email inbox for someone besides yourself. (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, Notion, Slack and Asana, and in what capacity you’ve used these tools. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are please let us know when you can start), where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

A one-sentence closing providing the following: 

  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume. Thanks!

______________________________________________________________________________________________________________________________

Honor Genetski

Is your mission empowering women & mothers?

Executive Assistant 20-25 hours/week

Please Note: This job is being posted on behalf of Honor Genetski (http://honorgenetski.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Honor Genetski, is an astonishing psychotherapist & coach, who helps mothers eliminate overwhelm in 12 weeks and bring order and calm to their families and homes. We heal motherhood wounds and past trauma to give mothers more energy, focus, and ease in parenting and marriage.

We are seeking a spirited Virtual Assistant who truly thrives in a fast-paced environment and can work efficiently and autonomously. You must be a self-starter, sharp and confident, and ready to take full ownership. You must be a go-getter, tech-savvy, detail-oriented, and truly believe in Honor’s mission of empowering women & mothers.

As a Great Assistant, you will be Honor’s gatekeeper, proactively anticipating her needs and handling a variety of responsibilities including creating systems and processes, managing email inbox and calendar, social media management (managing Facebook groups & Youtube, editing, and posting videos), administrative tasks for program calls (twice a week 2hrs), and other various tasks. 

You will be a key part of the team and should be someone who is internally motivated, highly organized, and energetic to help Honor and her team work more efficiently. 

In addition to the requirements above, the successful candidate must possess the following experience/qualities:

  • A self-starter and a go-getter, someone who knows their stuff and stops at nothing to get it done!
  • Exceptionally organized with extreme attention to detail
  • Tech-savvy with the ability to learn new software and tools quickly
  • Works effectively without constant and direct supervision or guidance
  • Prompt and conscientious with very strong follow-through skills – always meeting deadlines
  • Positive & mission-oriented

Technical skills required:

  • G-Suite
  • Kajabi
  • Canva (or another graphics creation program/software)
  • Schedule Once (or another calendar software)
  • Social Media for Business & Ads Management (Facebook, Instagram & Youtube)
  • Squarespace (basic skills)
  • Video editing (iMovie or Camtasia) 
  • Slack

Knowledge of these tools is not required but very helpful!

  • Wufoo
  • Activecampaign

Position Details

  • This position is a contractor position.
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start out with 10-20 hours per week, but could move to more hours with the right person.  
  • Flexible hours between Sun-Fri 8:00 am – 5:00 pm MST.

(Only definite set times are Thursdays 11-2 pst and Sundays 4-6 pst)

Morning hours are needed to train, check emails, create to-do lists and to get the day started, with availability for periodic check-ins.  You will have the flexibility to perform (non-client facing tasks) throughout the day.

  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.
  • Must own and work on a MAC. 

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Honor Genetski directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Honor Genetski – Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Tell us about your experience creating systems/processes, if you own a Mac, and what your availability is throughout the workday. (red font, Verdana, 3 sentences)
  • Paragraph #3: Give us an example of a time you were proactive and took the initiative to find a solution to a problem. Include the steps you took to troubleshoot the problem. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  Please rate your level of experience from 0-10 with 10 being advanced in Google Suite, video editing (iMovie or Camtasia or something similar), Squarespace, and Kajabi. Tell us about your experience with creating Facebook ads & managing social media business accounts. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

 

______________________________________________________________________________________________________________________________

Logo

 

Part-time Opportunity for an inbox and calendar management whiz!

Remote Assistant 10-20 hrs/week

 

Please Note: This job is being posted on behalf of Smart Real Estate Coach.com (https://smartrealestatecoach.com/story/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

SmartRealEstateCoach.com coaches, trains and mentors investors and those looking to get into real estate investing without utilizing banks or private money.

Our CEO is the best-selling author of ”Real Estate on Your Terms: Create Continuous Cash Flow Now, Without Using Your Cash or Credit” as well as “The New Rules of Real Estate – 24 Leading Experts Reveal their Real Estate Secrets” co-authored with his son in law and COO Zach Beach and his son Nick Prefontaine. 

We’re looking for a supercharged, fast-paced, detail-oriented Virtual Assistant to handle our Executive’s inboxes and calendars.  Reporting to the Executive Assistant Team, your responsibilities will include:

  • Managing Email  — responding, reviewing, sorting.
  • Scheduling/managing calendars — managing several moving parts, booking appointments.
  • Downloading Zoom calls and uploading to Dropbox
  • Pulling associate weekly reports 
  • Attending a 15 minute check in meeting every day, M-F at 8:30 ET.

You’ll need to be experienced with these tools:

  • Gmail
  • Calendaring app 
  • Zoom — setting up calls and appointments
  • CRM such as Hubspot, Zendesk, Pipedrive, Salesforce

Position Details

  • The position is a 1099 contractor position, 10-20  hours per week. 
  • Pay Rate is $23.00/hr
  • You must be able to attend a 15 minute team huddle every day, M-F at 8:30 ET.
  • We want someone who’s interested in a long term (3+ years) position and can grow with us!

How to Apply:

Email: jobs@profitfactory.com (Please do not contact SmartRealEstateCoach.com personnel directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the SmartRealEstateCoach.com position.”

In the body of the message, please write me a 17 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with managing someone else’s email inbox. (black font, Verdana, 3 sentences)
  • Paragraph #2: How you manage multiple priorities.  (red font, Verdana, 3 sentences)
  • Paragraph #3:  Please rate your proficiency level using a scale of 0-10 (10 being highly proficient) with a CRM (please identify which one), Gmail, and Zoom.   (blue font, Verdana, 4 sentences)
  • Paragraph #4:  If you are/are not currently working, why a new position interests you, and what your ideal schedule of work is.  (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • A course that Smart Real Estate offers from their website.
  • a closing salutation including your name, email address, phone number and include a link to your LinkedIn profile if you have one.

Be sure to attach a resume along with the link to your LinkedIn profile if you have one.  Thanks!

______________________________________________________________________________________________________________________________

 

Visionary Alignment

Are you a master of the clock? Are you good at sequencing tasks and scheduling work? We’re looking for someone just like if you are!

Virtual Assistant

20-25 hours/week

Please Note: This job is being posted on behalf of Visionary Alignment (https://jasonrayers.com) by Profit Factory (https://www.profitfactory.com/). Please do not contact Visionary Alignment directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Visionary Alignment is creating a better tomorrow by giving today’s leaders the tools they need to positively transform their results.

Visionary Alignment works with the leaders of successful companies to help positively transform CEO-COO relationships while simultaneously helping them achieve breakthrough business results and greater levels of personal and professional fulfillment.

Visionary Alignment is a holistic, conscious approach to business that beautifully blends strategy, intuition, mindset, heart, advanced communication strategies, and innovative solutions to help clients hit and exceed their goals.

We’re looking for someone who is great at time management, sequencing tasks, and scheduling work. The ideal candidate will be extremely detail-oriented, resourceful, and will enjoy researching and finding options and solutions. 

We need a top-notch communicator who can be polite, positive, and assertive when needed.

The successful candidate will have:

  • experience managing to-do’s through email and project management systems
  • the ability to help short-list and facilitate the hiring of qualified contractors for projects
  • a background in researching and structuring projects

In addition, you must be able to think for yourself and be organized. 

Your responsibilities will include:

  • Email and calendar management
  • Document management and organization
  • Booking contractors for projects
  • Communication with contractors
  • Organize and publish existing content to WordPress blog posts and pages
  • Protect Jason’s time and schedule

You’ll need to be proficient with these tools:

  • WordPress
  • ClickUp
  • Infusionsoft

Other details about the job

  • This is a 1099 contractor position.
  • The position is 20-25 hrs/week with potential to grow to 40 hrs/week
  • Hours are flexible Monday through Friday between 9 am – 1 pm MST
  • The starting pay rate for this position is $20/hr USD
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Visionary Alignment directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state) and I’m interested in Visionary Alignment’s position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience in an administrative role. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools:  WordPress, ClickUp and Infusionsoft.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe a time you were tasked with researching and completing a project.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday – Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

______________________________________________________________________________________________________________________________

Are you a go-getter? Do you enjoy working in a fast-paced environment?  Do you want to help empower women?

Virtual Administrative Assistant

24-30 hours/week

Please Note: This job is being posted on behalf of Dr. Sonja Stribling (drsonja.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Dr. Sonja Stribling is a coach, speaker, television talk show host, and author. With her guidance, tools, and secret formula, she helps and empowers women to have more confidence, dig deep and discover why they aren’t thriving personally and professionally so they can have a fulfilled life and booming business.

We are looking for an administrative assistant who has a “can do” attitude, is upbeat and helpful, and is organized, driven, and client-focused. As our assistant some of your responsibilities will include managing Sonja’s email, calendar, do list, and agendas; handling travel arrangements and event planning; onboarding, interacting with clients and facilitating meetings; overseeing projects and goals and monitoring deadlines; and creating and maintaining systems and processes.

You must be someone who is proactive and takes ownership and does not need a lot of supervision or guidance. 

A successful candidate is one who possesses the following qualities:

  • confident and assertive – not afraid to speak up or pushback when necessary
  • superb people and client services skills – professional, personable, and friendly
  • calm mannered, approachable, flexible – someone who isn’t moody or easily flustered
  • an independent critical thinker – able to think through a process and know what is needed and what is a priority
  • works efficiently and is a self-starter and is self-sufficient – can manage your time and work on your own without having to be told what to do
  • an innovative, resourceful problem solver – is proactive and not reactive
  • accountable with superb follow-up and follow-through skills
  • has the confidence to speak up when appropriate or when something is off-track
  • takes pride in their work, is hardworking, respectful, and trustworthy
  • tech-savvy with the ability to learn new software and tools quickly

You’ll need to be experienced with these tools:

  • Ontraport (for CRM and Email Marketing)
  • Slack
  • Zoom
  • Google Suite
  • Office 360

Familiar with these tools is helpful but not required:

  • Slack
  • Canva

Position Details

  • This position is a contractor (1099) position
  • The position will be 24-30 hours per week – and will likely grow to 40 hours quickly with the right person
  • Flexible hours between 9:00 am – 6:30 pm EST with the following required hours needed:
    • Tuesdays and Wednesdays from 11:00 am-12:30 pm and 1:00 pm – 3:00 pm EST (for our online coaching calls)
    • One weekend a month (for our speaking events)
  • Some travel will be needed for events and team retreats (a few times per year)
  • The pay rate for this position is $25/hr
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Dr. Sonja Stribling directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in being Dr. Sonja’s Administrative Assistant Position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: “Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you including your experience as an administrative assistant (please include the number of years) and the type of tasks you managed for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience working in a fast-paced environment and taking on new tasks without a lot of guidance or direction. Tell us about your client services experience and your ability to be personable, assertive, and professional when speaking with clients. (red font, Verdana, 4 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, Office 360, Slack, Zoom, and Ontraport (or a similar CRM and Email Marketing tool). If you don’t know Ontraport, tell us how you’ll learn it so you’re ready to use it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), the days and eastern time you are available to work days, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have a LinkedIn, please include the link to your profile. 

Be sure to attach a resume. Thanks!

______________________________________________________________________________________________________________________________

 

Do you want to help change the world….one voice at a time?

Virtual Assistant

30-40 hours/week

Please Note: This job is being posted on behalf of Voiceplace (www.voiceplace.com) & (www.rogerlove.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

We want you to help us change the world…..one voice at a time!

Our work helps to change peoples’ lives and you will be part of that process. We are looking for someone who is as passionate about helping people as we are. If you are looking for purpose in your life and not just working hard day to day with no satisfaction or feeling a sense of accomplishment…this is a great way to leave that life behind. Together, we can have a massive impact.

Our business is divided into 3 markets.  

Helping individuals and corporations Speak and Sound better.

Helping individuals Sing better

Helping religious leaders Preach better

Our Core Values: 

Our customer is at the top of our org chart.  Voiceplace doesn’t exist without them.

We are happy and grateful.  This is how we approach each day.

We are compassionate and accommodating. We are in the emotion business and our clients need our support.

Business should not be a drag.  If we can’t add enjoyment to our work, we should be doing something else.

Honesty really is the best policy—always.  There is never a reason to be dishonest…not even a little.

We are original in our thinking and as human beings.  We are who we are and we need to bring that every day.

We are looking for a exceptional virtual assistant who:

  • is dependable
  • strives for accuracy
  • is a quick learner
  • can work in a fast-paced environment
  • makes excellence a priority
  • loves technology and learning new tech
  • Is “clever” and able to multi task/solve problems

You will be assisting both the Chief Revenue Officer and the Chief Relationship Officer managing projects and accomplishing tasks. You’ll also collect all needed data from multiple platforms for our marketing campaigns. Solid spreadsheet experience is a plus. You’ll need to understand email campaigns and have handled email loading before. You need to be excellent at proofreading and integrating edits. You will also learn several software platforms which we use (we will train you). 

You’ll need to be experienced with these tools:

  • Google Sheets
  • MS Office or equivalent
  • Slack experience helpful but we can train.

Position Details

  • This position is a contractor (1099) position
  • The position will be 30-40 hours per week 
  • Preferred availability is 9 am and 5 pm PST Monday-Friday
  • The pay rate for this position is $24/hr for the first 90 days and then $26.00/hr.
  • We’re looking for someone to become a long-term team member.
  • You can be located anywhere as long as you have solid internet.
  • We are growing and the work will be really interesting and very rewarding.
  • Due to the celebrity nature of our work, you must be able to handle information in confidence.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Voiceplace directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in being Roger Love’s Virtual Assistant Position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: “Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you including your experience with email campaigns (please include the number of years) and the type of tasks you managed for your boss. (black font, Verdana, 3 sentences).
  • Paragraph #2: Tell us about your experience working with data. Where you pulled the date from, how you organized it and how you checked for accuracy (include an experience doing so). (red font, Verdana, 3 sentences).
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Sheets, Kajabi, and Facebook Ads Reporting. If you don’t know FrontApp, tell us how you’ll learn it so you’re ready to use it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), state if you are available to work days and hours mentioned in the job posting, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have a LinkedIn, please include the link to your profile. 

Be sure to attach a resume. Thanks!

______________________________________________________________________________________________________________________________

Cassidy Law PLLC

Seeking virtual assistant who has a proven track record with calendar management, creating presentations, and client onboarding. 

10-20 hours/week

Please Note:  This job is being posted on behalf of Cassidy Law (http://cassidylawpllc.com/attorneys/margaret-m-cassidy-esq/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Cassidy Law works with corporate clients to identify and tackle their legal issues which are often integrated with the client’s business imperatives in the areas of federal contracting laws, working internationally,, and business crimes such as corruption and procurement fraud.  

The firm advises clients on developing and improving ethics and compliance programs; corporate transactions such as business agreements, mergers and acquisitions related to federal government contracting; and implementing due diligence solutions to assure businesses know their business partners. . 

The firm also conducts risk assessments and internal investigations for clients; and represents clients in responding to government subpoenas, suspension and debarment notices, civil and criminal government investigations, audits and prosecutions. 

Like many “start-ups”, Cassidy Law has an unstructured entrepreneurial environment with opportunities to work remotely, to have flexible hours and to dress casually.  

Margaret Cassidy founded Cassidy Law because she was passionate about the law and about serving businesses as they grapple with some of their most serious and complex issues.  This has resulted in successful, long-lasting client relationships based on candor, empathy and integrity even when the client is facing a bet the company, high profile matter. 

The Skills: 

  • Curious, self-reliant, and resourceful
  • Thoughtful and considerate of others
  • Action oriented and decisive
  • Demonstrated good judgment, clear and analytical thinking 
  • Experience managing a wide range of projects and driving projects to completion 
  • Ability to communicate creatively in a clear, logical and focused manner 
  • Exceptional interpersonal skills that result in strong relationships built on trust 

We are looking for a dedicated virtual assistant who has a proven track record with calendar management, creating presentations, and client onboarding. 

In addition to the above, the successful candidate must possess the following qualities:

  • self-motivated
  • exceptional communication skills – both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • conscientious with strong follow-through and excellent judgment skills

Your responsibilities will include:

  • Calendar management
  • Email communication with clients and potential clients
  • Develop presentations as well as edit existing presentations
  • Draft and develop template documents t
  • Improve workflows
  • Organize and manage documents to include improving current electronic filing systems
  • Research media for examples of business crimes and new laws and regulations

You’ll need to be proficient with these tools:

  • Office: Outlook, Powerpoint, Word, Excel
  • Project management
  • Clio, or another CRM tool

Position Details

  • Our position will start at 10-20 hours/week and could grow to more
  • This is a 1099 position.
  • Pay rate is $24/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write “Hi, I’m YOUR NAME from (insert your city & state). I’m interested in Cassidy Law’s position.”

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: “Hi, my name is _____, I’m from ____ .  I’d like to apply for the Cassidy Law’s position. “

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as a virtual assistant (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had with creating and supporting an executive with their email and calendar management.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  project management tools (include tools used), CRM tools (include tools used), Office. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

______________________________________________________________________________________________________________________________

Seeking a virtual assistant with experience in the mental health industry to grow with us!

40 hrs per week

Please Note: This job is being posted on behalf of Megghan Thompson Coaching  (Megghanthompsoncoaching.com) and Thompson Child Therapy thompsonchildtherapy.com by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company which works with entrepreneurs to match them to assistants. 

Megghan Thompson helps parents of highly sensitive children eliminate daily meltdowns in as little as 8 weeks through her online program. She is a parent coach who provides a live online coaching service with an educational course component. In addition to her online coaching program, Megghan runs Thompson Child Therapy, a private mental health practice that specializes in working with highly sensitive children, teens, and their families.

We’re looking for a virtual assistant who has administrative experience in the medical industry as well as a background in Human Resources and Operations. You must be a self-sufficient leader who has experience with running a medical practice and is detail-oriented, highly organized, creative, and thorough with strong follow through. We need a virtual assistant who will be one step ahead of our entrepreneur, being able to preempt her needs and the needs of our clients. You will be Megghan’s gatekeeper, ensuring that she stays on track and organized, coordinating projects and tasks, working with her calendar and schedule, managing clients by scheduling appointments, preparing agreements and ensuring follow up is completed, managing Facebook posts and comments, and handling a variety of other administrative tasks. 

You will be working closely with highly sensitive and emotional issues so you must have a passion for helping others, with the ability to demonstrate empathy and care for our clients and their needs. 

In addition to the above, the successful candidate must possess the following qualities:

  • friendly, outgoing and self-motivated
  • strong initiative to take on projects and tasks without being asked
  • reliable, hardworking, with a very strong work ethic
  • resourceful, efficient and flexible
  • exceptional communication skills – both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • outstanding client and customer service skills
  • conscientious with strong follow-through and excellent judgment skills
  • always meets deadlines and is proactive, responsive and accountable
  • experienced with coordinating and delegating many moving parts – able to juggle multiple priorities
  • emotionally intelligent and able to remain calm, level, and responsive during difficult mental health conversations
  • must be accepting of the LGBTQ+ community 

You’ll need experience with the following tools:

  • G-Suite
  • Facebook Groups (managing posts, comments, admin functions)
  • Advanced Excel / Sheets skills 
  • CRM software
  • You must own a MAC computer
  • Medical insurance knowledge and plans
  • Knowledgeable of HIPAA rules and regulations

Experience in these tools is a plus!

  • Facebook Ads Manager  – a major plus!
  • Kajabi – a major plus!
  • Zapier 
  • WordPress 
  • Google Analytics
  • AdobeSign
  • Canva
  • Mailerlite

Position Details

  • This position is a contractor position that will move to w2 with the right person.
  • Once moved to a W2, benefits include: health, vision, life insurance, & 401K. PTO is given one year from the date of hire (as a contractor)
  • The position 40 hours per week
  • Flexible hours between 9:00 am – 6:00 pm EST with periodic check-ins throughout the day as needed.
  • You must have childcare while working and have a quiet area to work without interruptions.
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Megghan Thompson directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Megghan Thompson Virtual Assistant position”

In the body of the message, please write me a 16 sentence email including:

  • One sentence opening salutation that says: “Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant in the medical industry (tell us what type of tasks you performed), your experience managing client relationships, and your experience with human resources. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your knowledge of HIPAA rules and regulations and about your experience with working with highly sensitive and emotional situations, how you’ve shown empathy during these situations and why you have a passion for helping people. (red font, Verdana, 4 sentences)
  • Paragraph #3: Tell us if you own a Mac and rate your level of experience from 0-10 (with 10 being highly proficient) with G-Suite, Excel/Google Sheets, Managing Facebook Groups, Facebook Ads, a CRM software, and Kajab, and rate your ability to learn new software quickly. (blue font, Verdana, 3 sentences) 
  • Paragraph #4:  If you are/are not currently working, your availability throughout the day from M-F 9:00 am – 6:00 pm EST time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume.  Thanks!

______________________________________________________________________________________________________________________________

Hilary Silver Enterprises

Seeking exceptional virtual assistant who wants to grow from 10-20 hours/week to full-time

Please Note:  This job is being posted on behalf of Hilary Silver Enterprises, Inc (https://hilarysilver.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Hilary Silver is the owner and CEO of Hilary Silver Enterprises. She is a Relationship & Intimacy Expert, Love Coach and Renowned Mentor to single successful women. She helps women love and respect themselves, know their worth and show up authentically, vulnerably and powerfully in their life and relationships.

We are seeking a rockstar Virtual Assistant who truly thrives in a fast-paced environment and can work efficiently and autonomously. You must be sharp and confident and ready to take full ownership of your role so you don’t need to be micromanaged. You must be assertive, open to direct communication, and not too emotionally sensitive (a no-drama personality type). 

As a Great Assistant, you will be Hilary’s gatekeeper, proactively anticipating her needs and handling a variety of responsibilities including creating systems and processes, managing email inbox and calendar, invoicing, scheduling travel, data entry/spreadsheet creation, social media management (managing Facebook groups, creating posts, editing, and posting videos), and other various tasks. 

You will be a key part of the team and should be someone who is internally motivated, highly organized, and can easily create digital systems, processes, and structures to help Hilary and her team work more efficiently. 

In addition to the requirements above, the successful candidate must possess the following experience/qualities:

  • a self-starter and a go-getter, someone who knows their stuff and stops at nothing to get it done!
  • adaptable – able to demonstrate flexibility in the face of change
  • exceptionally organized with extreme attention to detail
  • exceptional listening skills with the ability to understand the vision or task without the need to go over it numerous times
  • tech-savvy with the ability to learn new software and tools quickly
  • works effectively without constant and direct supervision or guidance
  • proactive and always thinking ahead, anticipating situations before they happen
  • confident, yet humble – someone who is drama free!
  • prompt and conscientious with very strong follow-through skills – always meeting deadlines

Technical skills required:

  • G-Suite
  • Schedule Once (or another calendar software)
  • Microsoft Suite (PowerPoint and Excel)
  • Canva (or another graphics creation program/software)
  • Social Media for Business (Facebook, Instagram, Youtube)
  • WordPress (basic skills)
  • Basic video editing (iMovie or Camtasia)

Experience with these tools is required

  • Ontraport (or another CRM)
  • Schedule Once (or another calendar management tool)
  • Kajabi (or another content delivery or membership portal)

Position Details

  • This position is a 1099 position.
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • The position will start out with 25-30 hours per week, but could quickly move to more hours with the right person.  
  • Flexible hours between 8:00 am – 5:00 pm MST. Morning hours are needed to check emails, create to-do lists and to get the day started, with availability for periodic check-ins.  You will have the flexibility to perform (non-client facing tasks) throughout the day.
  • Must be available on Thursday 12 pm until 2 pm MST
  • On occasion, you may be needed to check in on a weekend or during off hours.
  • The pay rate for this position is $22/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.
  • Must own and work on a MAC. 

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Hilary Silver Enterprises, Inc directly. Doing so will disqualify you for the position.)

In the subject line, please write, “Hi, I’m (your full name) from (insert your city & state). I’m interested in the Hilary Silver – Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: “Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Tell us about your experience with content management, if you own a Mac, and what your availability is throughout the workday. (red font, Verdana, 3 sentences)
  • Paragraph #3: Give us an example of a time you were proactive and took the initiative to find a solution to a problem. Include the steps you took to troubleshoot the problem. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  Please rate your level of experience from 0-10 with 10 being advanced in Ontraport (or another CRM), Schedule Once (or another calendar management tool), Kajabi (or another content delivery or membership portal). (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

______________________________________________________________________________________________________________________________

 

Seeking virtual assistant that loves research projects

20-25 hours/week

Please Note:  This job is being posted on behalf of Workplace Hospitality Management (https://www.workplacehospitality.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Workplace Hospitality Management (WHM) is a next-generation real estate investment company specializing in hospitality-inspired boutique office buildings and a variety of different hotels. Since Covid began, WHM has acquired two office buildings in Philadelphia and Dallas with several others in the pipeline. WHM also performs select advisory & consulting services for various real estate companies.

WHM is looking for an assistant with a high attention to detail, that is reliable to work effectively and efficiently. The successful candidate will be extremely organized, be comfortable conducting open-ended research projects, and have the ability to be assertive when necessary. 

In addition to the above, the successful candidate will be responsible for:

  • Weekly Zoom check-ins
  • Research and planning of many projects including the relocation of the company
  • Basic accounting and expense reporting 
  • Travel and logistics for company offsite meetings
  • Data entry
  • Content creation
  • Mastering responsibilities delegated to them so they can grow in the position and take on more responsibilities

Requirements:

  • Two years of experience in an administrative role
  • Content creation experience
  • Bookkeeping experience

Experience in these tools is a plus!

  • Office 360
  • Figma
  • Bookkeeping software experience

Position Details

  • Our position will start around 20-25 hrs/week with potential to grow into 40 hours per week
  • Working hours will be flexible 
  • This is a 1099 position 
  • Pay rate is $22/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write “Hi, I’m YOUR NAME from (insert your city & state). I’m interested in WHM’s position.”

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: “Hi, my name is _____, I’m from ____ .  I’d like to apply for WHM’s position. “

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had in content creation and bookkeeping.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  Office 360, Figma and any bookkeeping software.  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

_____________________________________________________________________________________________________________________________

 

Virtual Assistant

At least 15 hours/week with potential to grow to 30-40 hours/week

Please Note:  This job is being posted on behalf of Cody McLain (codymclain.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Cody has founded a handful of multi-million dollar companies and recently sold his last company. He is currently focused on publishing content for his personal brand while simultaneously working on his next venture. His goal is to inspire young adults and teach other entrepreneurs how to find their own success in life.

He is looking for an executive assistant who can juggle a million things at once to assist with personal tasks, managing/scheduling calls, running podcasts, posting content, managing social media, project management and the organization of online courses. 

In addition to the above, the successful candidate must possess the following qualities:

  • Very organized with the ability to take scattered information and organize it then prioritize it
  • A growth mindset
  • Intuitive ability to self-educate on new software and apps
  • Tech-oriented, ability to find questions and answers independently
  • You have experience leading a team to turn ambitious goals into reality
  • You’re a clear communicator and strong writer
  • Effective time and task management skills
  • You are self-motivated, proactive, and responsive (the job is 100% remote)
  • You are friendly, personable, and comfortable speaking in front of groups
  • You pay extremely close attention to detail
  • Conscientious with strong follow-through and excellent judgment skills

Requirements:

  • Experience posting content on social media accounts
  • Writing experience
  • Marketing and/or Social Media Experience
  • Vendor and/or contractor management and communication
  • experience managing email accounts besides their own
  • onboarding and payroll experience preferred

Experience in these tools is a plus!

  • Google Suite
  • Slack
  • Notion

Position Details

  • Our position will start around 15-20 hrs/week and will grow to 40 within 12 months based on performance
  • Working hours will be flexible 
  • This will initially be a 1099 position and will grow into a w2 at the time hours increase to 40
  • Pay rate is $20/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write “Hi, I’m YOUR NAME from (insert your city & state). I’m interested in Cody McLain’s position.”

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: “Hi, my name is _____, I’m from ____ .  I’d like to apply for Cody McLain’s position. “

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had with writing and managing vendors/contractors.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  Google Suite, Slack and Notion  (or similar tool)  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

______________________________________________________________________________________________________________________________