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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

  • Reside in the United States or Canada
  • Follow the exact instructions as listed under the "How to Apply" section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high-profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

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Do you enjoy working with children?

Executive Assistant

15-20 hours/week

 

Please Note:  This job is being posted on behalf of The Online Itinerant (https://www.theonlineitinerant.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

At The Online Itinerant, We change the lives and futures of children who are deaf or hard of hearing by supporting the adults who love and teach them.

We do this by providing training, community, and resources that are practical, usable, and impactful. Our sole purpose is to give teachers the opportunity to do what they love:  TEACH children and IMPACT their lives. 

We live by our core values of Being accountable and transparent, Showing people you have their back, Being encouraging and kind, Pursuing mastery, competence, and growth, and Showing servant leadership.

We’re seeking a diligent, and self-directed Executive Assistant to support our founder, Stefanie Kessen. You must have exceptional organizational skills and be extremely detail-oriented and highly proactive, with the ability to own your role, solve problems, and take direction well. We are looking for someone who believes in Stefanie’s mission and values the purpose of The Online Itinerant.

Some of your responsibilities will be sending out weekly emails, following up with purchase orders, scheduling and managing social media content, and handling a variety of other projects & administrative tasks.

In addition, the successful candidate will be someone who is...

  • well-organized, efficient, process-driven, and proactive.
  • detail-oriented with strong writing skills.
  • conscientious with strong follow-through skills.
  • personable and friendly. 
  • previous experience as a teacher or working with children is a plus!

Technical skills required or you must come ready to learn:

  • G-Suite 
  • Kajabi or a similar tool
  • Social Media posting
  • Zoom
  • Sendible
  • Acuity or a similar scheduling tool

Position Details

  • This position is a 1099 contractor position.
  • The position is 15-20 hours per week.
  • Flexible hours between 8 am-2 pm Central. Must be available Tuesdays from 8 am-8:45 am and 1-2 pm and Wednesdays from 1-2 pm (all CST). 
  • The starting pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com  (Please do not contact The Online Itinerant directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in The Online Itinerant position.”

In the body of the message, please write a 13 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote assistant. (black font, Verdana, 3 sentences)
  • Paragraph #2: Please tell us about your experience using the tools in the job posting and the tasks you performed .(red font, Verdana, 3 sentences)
  • Paragraph #3: Your availability in the Central Time Zone. (blue font, Verdana, 1 sentence)
  • Paragraph #4: What you see yourself doing in three years, if you are/are not currently working, and when you would be able to start your new position. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume.Thanks!

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Is digital marketing your niche?

Executive Assistant

15-20 hours/week

Please Note: This job is being posted on behalf of Biz Gone Social(https://www.bizgonesocial.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Biz Gone Social is a Digital Marketing Agency that helps small to midsize companies with their online marketing. We help them in the areas of social media marketing, email marketing, and websites. At Biz Gone Social our purpose is to drive results so entrepreneurs can focus on their Zone of Genius and we live by our core values of: showing everyone kindness, being client-focused and providing excellent service.

 We’re seeking a diligent, and self-directed Executive Assistant to support our founder, Lorraine Duncan. You must have strong organizational skills and be exceptionally detail-oriented and highly proactive, tech-savvy, and with the ability to own your role, solve problems, and take direction well. 

Some of your responsibilities will include:

-Uploading content such as Podcasts

-Preparing weekly and monthly reports 

-Scheduling social media posts

-Sending out emails and managing emails 

and handling a variety of other administrative tasks.

In addition to the above, the successful candidate will be compassionate, confident, caring, and…

  • a people person, calm, and kind
  • highly responsive with excellent communication skills
  • able to juggle multiple priorities while staying on top of everything
  • strong integrity takes responsibility, is reliable and accountable
  • a forward thinker who is driven and takes initiative
  • super tech-savvy & resourceful - able to learn new tools quickly!

Technical skills you’ll need to know or be ready to learn:

  • Trello or a similar tool
  • Kajabi or a similar tool
  • Canva or a similar tool
  • Discord or a similar tool
  • Dropbox

Position Details

  • This position is a contractor 1099 position.
  • The position will start with 15-20 hours per week.
  • You must have at least two years of Administrative Assistant experience.
  • Flexible hours between 9:00 am - 1:00 pm EST. Must be available at 12 PM EST on Wednesdays for weekly meetings.
  • The pay rate for this position is $25/hr. 
  • Mac preferred. 
  • We’re looking for someone to become a long-term (3+ years) team member.

 

How to Apply:

Email: jobs@profitfactory.com  (Please do not contact Biz Gone Social directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Biz Gone Social executive assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an administrative assistant (including the number of years) and the type of task you handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with social media content management for a business (please name the platforms and what type of tasks you handled). (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with the technical tools(or similar tools) in the job posting and in what capacity you used these tools/type of tasks you handled. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), your availability in eastern time zone hours, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

 

Be sure to attach a resume. Thanks!

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Are you looking to join a premium partner company? 

Virtual Assistant

30-40 hours/week

Please Note: This job is being posted on behalf of Amazing Business Results (https://www.amazingbusinessresults.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Amazing Business Results provides business consulting and Zoho customization and training services to companies in North America, Europe, and the Middle East. They are a growing company that ranks as a premium Zoho partner. They also have the top training programs for Zoho in the world and a top-rated Youtube channel that provides Zoho training.

We are looking for an assistant to support the founder and the CEO. The assistant must be extremely organized, resourceful, intuitive, tech-savvy, detail-oriented, proactive, and a great written and verbal communicator. The assistant should be outgoing and friendly, have a positive outlook, and loves to learn and evolve.

In addition, the successful candidate will...

  • Be comfortable working through details when only given broad picture direction.
  • Feels comfortable organizing chaos.
  • Have a strong customer service focus.
  • Be comfortable speaking on the phone, even though the amount of calls is limited.
  • Have the ability to troubleshoot problems.
  • Keep an organized system to effectively complete follow-ups.
  • Be comfortable with change. As a growing business, they change directions as necessary. You will need to have the ability to learn and adapt.
  • Be comfortable working independently once trained without the need for constant redirection.
  • Have a quiet space to work remotely and the necessary equipment to do so. 

Technical skills required:

  • CRM system experience (will train)
  • Ticket system experience (will train)

Position Details

  • This position is an employee position (If you are based in the US or Canada)
  • The position is 30-40 hours/week
  • Hours will be between 9 am and 5 pm EST
  • The starting pay rate for this position is $20/hr
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Amazing Business Results directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Amazing Business Results Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience managing multiple tasks with high degrees of attention to detail. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience working with CRM, project management and ticket systems. (red font, Verdana, 3 sentences)
  • Paragraph #3:Give us an example of a time you were responsive, adaptive, and took the initiative to find a solution to a problem. Include the steps you took to troubleshoot the problem. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Paragraph #4: Tell us if you are/are not currently working (if you are working tell us if you plan to leave your position for one), where you see yourself in three years and why you’d be a great personal assistant. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

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Are you looking to be part of a creative, cutting-edge, fast-moving startup environment?

If you said yes, we want you to apply!

Virtual Assistant

40+ hours/week

 

Please Note: This job is being posted on behalf of Tiffany Zhong (islands.xyz) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Tiffany Zhong is the founder and CEO of Islands XYZ, Inc., a technology company that builds economic infrastructure for the creator economy. Communities of all sizes can use our software to manage digital assets and pay people and projects globally. Our vision is to create a new community platform that is open and accessible. We are funded by major VC funds and individuals such as founders and executives from Reddit, Twitch, Shopify, Notion, Coinbase, and more.

If you’re excited to be part of a creative, cutting-edge, fast-moving startup environment then we look forward to hearing from you!

We’re looking for a confident, resourceful, highly organized assistant who has exceptional attention to detail and can run multiple tasks seamlessly. Some of your responsibilities will include managing Tiffany’s calendar and prepping her for meetings, handling travel arrangements (both domestic and international), setting priorities while triaging emails and meetings, event planning, communicating and providing updates throughout the day to ensure that everyone is on the same page, creating and maintaining processes and procedures and helping to keep Tiffany on-track and organized while handling a variety of different tasks seamlessly and efficiently. Having experience in a startup environment and a creative “thinks outside the box” mindset is ideal!

In addition to the above, a successful assistant would possess the following qualities:

  • has the ability to see the tiniest detail, and thrives on making sure those details are in order
  • exceptional written and verbal communication skills
  • motivated, self-starter, who takes initiative, is always one step ahead of their boss’s needs
  • confident & assertive - speaks up when necessary and is not afraid to ask for help when needed
  • reliable & transparent - is upfront, honest, and learns from their mistakes
  • a trusted gatekeeper who can maintain and protect confidential information
  • committed to excellence - with a strong, loyal and dedicated work ethic
  • creative problem solver who comes up with ideas and solutions
  • super responsive, knows how to prioritize, and has good decision-making skills 
  • outstanding follow-through skills - always communicates and keeps your boss in the loop
  • someone who honors their commitments, doesn’t overpromise or underdeliver and can be counted on to get the job done
  • has a knack for technology and is quick to pick up on new tools and systems

You’ll need experience with or come ready to use the following tools:

  • Google Suite

Knowing these tools are not required but is a huge plus!

  • Notion
  • Telegram
  • Slack
  • iMessage
  • 1Password
  • Owning a MAC Computer or an iPhone is a must as we use Apple communication tools

Position Details

  • This is a contractor position with the possibility of moving to a W2 position in the future.
  • You must have at least two years of administrative assistant experience.
  • This is a full-time 40+ hours per week position.
  • Hours are flexible, however, you must be available to answer client inquiries/emails during normal business hours (9-6 pm PST).
  • Some tasks can be done during flexible hours as long as expectations are communicated and met. Off hours and weekends may be needed at times and can be discussed between you and our founder.
  • The starting pay rate for this position is $24/hr.
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Tiffany Zhong of Islands directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Islands Virtual Assistant position.

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience, number of years as an administrative assistant, and the type of tasks you handled. Let us know if you have experience working in a startup environment. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us if you have experience with organizing travel arrangements from start to finish for individuals and teams at a company. Tell us about your ability to multitask, how you keep things organized and what having “outstanding follow-up skills” means to you. (red font, Verdana, 4 sentences) 
  • Paragraph #3: Tell us if you own a Mac or iPhone, and your level of proficiency (beginner, intermediate, proficient) with Google Suite. Let us know if you have experience with Notion and how you’ve used it and if you do not have experience with it, how you approach learning new software. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please let us know when you will be able to start this position), the hours you are available to work, where you see yourself in three years, and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile please include the link.

Be sure to attach a resume in a pdf format. Thanks!

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 We Empower People To Live & Work Worry-Free 

Executive Assistant (30-40-hr wk)

Please Note: This job is being posted on behalf of U.S. Tax IQ and Law Office of Alexey Manasuev (https://ustaxiq.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

U.S. Tax IQ is a tax firm that provides individuals and businesses with smart tax advice. Founded by Alexey Manasuev, U.S. Tax IQ provides U.S. tax solutions that include U.S. tax and cross-border tax planning, consulting, and compliance for small and medium-sized businesses, as well as for individuals. We live by our core values of Predictability, Knowledge Evolution, and Excellence; and our clients continue to work with us because they enjoy their relationship with us and the value they receive.

We’re seeking a tech-savvy, diligent, and self-directed Executive Assistant to support our Founder, Alexey Manasuev. You must have strong organizational skills and be exceptionally detail-oriented and highly proactive, with the ability to own your role, solve problems, and take direction well. 

Some of your responsibilities will include:

  • Email & calendar management
  • Updating project details 
  • Answering calls 
  • Updating and maintaining our CRM 
  • Putting presentation material together and formatting documents 

Technical skills you’ll need to know or come ready to learn:

  • MS Office 
  • Project Management Tools
  • CRM
  • Zoom 
  • Calendly 

Position Details

  • This is a 1099 contractor position and will change to W2 with the right person. 
  • This is a full-time position 30-40 hrs a week. 
  • You must have at least two years of administrative assistant experience. 
  • Hours are between 8:00 am - 5:00 pm EST; occasional evenings and weekends. Must be available at 8 am EST on Tuesdays for meetings.
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com  (Please do not contact Alexey Manasuev or U.S. Tax IQ and Law Office of Alexey Manasuev directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in The U.S Tax IQ  executive assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an administrative assistant (including the number of years) and the type of tasks you handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience and level of confidence with putting processes in place and following up on it. (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with MS Office, any CRM tool you have experience with, and any Project Management tool you have experience with, and Excel; please mention in what capacity you used these tools/type of tasks you handled. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), your availability in Eastern Time Zone hours, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

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Do you love content and social media? 

Virtual Assistant

25-30 hours/week

Please Note:  This job is being posted on behalf of Fully Booked Designer (https://www.fullybookeddesigner.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Fully Booked Designer helps interior design business owners get the training and tools necessary to build a thriving 6-figure business through their 10-week group coaching program. Inside the Fully Booked Designer program, Salimah works with Interior Designers and Decorators to create a Signature Service, Premium Pricing and a Signature Marketing System to build a business (and lifestyle) of your dreams.

We are looking for a dedicated virtual assistant who has a passion for content and social media management. Research, copywriting, editing, and campaign creation will be a major part of your daily duties. 

In addition to the above, the successful candidate must possess the following qualities:

  • self-motivated
  • strong initiative to take on projects and tasks without being asked
  • reliable, hardworking, with a very strong work ethic
  • resourceful, efficient and flexible
  • exceptional communication skills - both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • conscientious with strong follow-through and excellent judgment skills

Requirements:

  • experience writing and editing
  • a background in copywriting, proofreading or content creation is preferred
  • Marketing or advertising agency experience preferred 

Experience in these tools is a plus!

  • Ontraport (or other CRM)
  • Canva
  • Facebook and Instagram

Position Details

  • Our position will start around 25-30 hrs/week and could grow to 40.
  • Working hours will be flexible between 9 am and 5 pm EST.
  • This is a 1099 position.
  • Pay rate is $25/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in the Fully Booked Designer's position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for the Fully Booked Designer's position. "

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had with content creation, copywriting, editing and proofreading.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  CRM tools (Ontraport or others), Canva, Facebook and Instagram  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

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