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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

  • Reside in the United States or Canada
  • Follow the exact instructions as listed under the "How to Apply" section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high-profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

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Do You Love Podcasts?

Executive Assistant (20-25hr wk)

Please Note: This job is being posted on behalf of Podfest Expo  (https://podfestexpo.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Podfest Expo is a community of people who are interested in and passionate about sharing their voice and message with the world through the powerful mediums of audio and video. We’re proud to unite as many people as possible to learn, get inspired, and grow better together.

We’re looking for someone who is obsessed with details to help keep our Chief Creative Officer, Chris Krimitsos, on track. This person must have the ability and confidence to take tasks from leadership so that they can focus on bigger needs. They need to ask the right questions and respond strategically and independently. An interest and appreciation of online media and podcasting is preferred.

Some of your daily responsibilities will include:

  • Managing Chris’s email
  • Reviewing contracts in a timely and detailed manner
  • Researching and responding to requests 
  • Booking and organizing travel arrangements
  • Light bookkeeping & invoice tracking 
  • Social media posting
  • Making PowerPoint presentations & PDFs

You’ll need experience with (or come ready to quickly learn) the following:

  • Google Suite
  • Calendly 
  • Dropbox
  • Docusign 

Position Details

  • This is a 1099 contractor position (20-25 hours per week).
  • You must have at least two years of administrative assistant experience.
  • Hours are between 9:00 am to 5:00 pm EST. 
  • The starting pay rate for this position is $27/hr. 
  • We’re looking for someone to become a long-term (3+ years) member. 

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Chris Krimitsos or Podfest Expo directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Podfest Expo Executive Assistant position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative/personal assistant (including the number of years) and the type of task you managed for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your passion for Podcasts, why you’d be the perfect assistant for Chris, how you’ll anticipate his needs while ensuring you stay on top of the day-to-day activities and tasks. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us your level of proficiency (beginner, immediate, proficient) with Google Suite, Calendly, Dropbox, and making PowerPoint presentations. If you don’t know certain tools listed in the job description, let us know how you plan to come ready to use them if hired. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please let us know when you will be able to start this position), where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • A closing salutation including your name, email address, and phone number. If you have a LinkedIn profile please include the link.

Be sure to attach a resume in pdf format. Thanks!

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Do you love using systems for project management?

Virtual Assistant

30-40 hours/week

Please Note: This job is being posted on behalf of The Sales Connection (https://www.thesalesconnection.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

The Sales Connection builds, manages and optimizes online remote digitally enabled sales teams for their clients. They focus on clients selling B2C in the education, coaching, consulting, and expert spaces. 

We’re looking for a smart, detail orientated, tech and market focused professional who is a self-motivated learner. You must have experience working on digital platforms. Your responsibilities will include; managing general project backlogs, calendar management and time blocking, administrative work for clients, and standardizing and refreshing the Sales Team Playbooks.

You must be someone who can work independently at times. Time management and project management are key components of this position.

Our position will be a good fit if you possess the following qualities/experience:

  • a proven track record working on multiple digital platforms
  • possess a tech-savvy and analytical mindset
  • superb communication skills (both written and verbal)
  • detail-oriented with high standards of excellence
  • excellent follow-up and follow-through skills
  • intelligent, articulate, and confident
  • experienced with organizing, coordinating, and managing many moving parts

You’ll need to be experienced with these tools:

  • GSuite
  • Calendly or ScheduleOnce
  • An email marketing platform (Active Campaign is preferred)
  • Some Project Management tools (Clickup/ Trello/ Asana etc.)

Position Details

  • This is a 1099 contract employee
  • The position will be 30-40 hours per week
  • Mon-Fri 8 am to 5 pm EST, some flexibility may be possible depending on time zone
  • The starting pay rate for this position is USD $25/hr

How to Apply:

Email: jobs@profitfactory.com (Please do not contact The Sales Connection directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your first and last name) from (insert your city & state). I’m interested in The Sales Connections position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your years of experience working with digital platforms and the type of tasks you handled. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience managing projects, schedules and general time for individuals besides yourself. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience with G Suite, calendar management tools, email marketing tools and project management tools. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one) where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have one, the link to your LinkedIn profile.

Be sure to attach a resume. Thanks!

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20-25 hours/week

Do you love problem solving and helping others?

Virtual Assistant

Please Note: This job is being posted on behalf of Joshua A Jordan CPA (https://joshuajordancpa.com) by Profit Factory (https://www.profitfactory.com/). Please do not contact Joshua A Jordan CPA directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Joshua A Jordan CPA is more than a tax-return focused business model and focuses on advice/relationship focused model. They provide business and income tax advice and services to new small business owners so they have a solid foundation to build on as they pursue their goals. 

We’re looking for a laid back and personable assistant that truly enjoys being helpful and is service minded. The assistant must be focused on details and enjoy research so that Joshua is equipped with all of the necessary information before completing projects or giving advice. Someone who is business minded, worked within a finance or similar industry is preferred. 

Your responsibilities will include:

  • Check/respond to emails and phone messages
  • Schedule meetings/calls
  • Follow up with clients for missing information, prepare/update checklists
  • Print/file tax returns 
  • Update project statuses in Trello
  • Set up new clients in UltraTax/Onvio
  • Send client communications in Mailchimp
  • Send invoices/collect payments 

You will need to be proficient with these tools:

  • Google Suite
  • Trello
  • MailChimp

Other details about the job

  • This is a 1099 employee position
  • The position will start at 20-25 hours per week 
  • Hours are flexible between 9 am and 5 pm M-F PST
  • The starting pay rate for this position is $20/hr
  • This is a position for someone looking to become a long-term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Joshua A Jordan CPA  directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in Joshua A Jordan CPAs position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you. (black font, Verdana, 3 sentences)

Paragraph #2: Rate your knowledge in following on a scale of 1-10, with 10 being the highest, Google Suite, Trello and MailChimp.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe your experience working with clients to handle requests and manage documents.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work during the desired hours. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

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Do you love digital marketing?!

Executive Assistant

Full-Time

Please Note: This job is being posted on behalf of Smart eStrategy (https://www.smartestrategy.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them with virtual assistants.

Smart eStrategy helps brands build a digital marketing strategy to target their ideal customers, increase their website revenue, and grow their repeat customer value. After growing our own brand Hiker Hunger Outfitters in 2015 past 7-figures/year, we created SS in 2017 and have helped brands over 100+ brands generate $10s of millions in additional revenue.

We’re seeking a diligent, and self-directed Executive Assistant to support our founders, Rory McGonigle & Emily Vincunas. You must have strong organizational skills and be exceptionally detail-oriented and highly proactive, with the ability to own your role, & solve problems. 

Some of your responsibilities will be managing their calendar and schedule; assisting with emails and handling client inquiries; creating processes and procedures, and handling a variety of other project coordination & administrative tasks.

The ideal candidate will go above and beyond. We are looking for someone who can be counted on to get the work done independently, accurately, and on time. 

You’ll be/have:

  • Assertive -- you are not afraid to ask questions, you assist your entrepreneur with managing their time
  • Able to juggle multiple priorities while staying on top of everything
  • Project management or coordination experience is a plus!
  • An action-taker & quick-thinker
  • A proactive self-starter with a go-getter attitude 
  • Tech-savvy 
  • Have a passion for digital marketing!

Technical skills you’ll need to know or come ready to use:

  • CRM (Pipedrive, Hubspot, or a similar tool)
  • Google Suite (skilled with Google Sheets)
  • Slack
  • Zoom
  • Project Management Tools (ClickUp, Asana, or a similar tool)

Position Details

  • This position is a contractor 1099 position with the option of going to W2.
  • The position will be part-time at first and grow to 30-40 hours per week within 2-4weeks. 
  • You must have at least two years of Administrative Assistant experience.
  • Flexible hours between 9:00am-5:00pm EST. 
  • The starting pay rate for this position is $24/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Smart eStrategy directly. Doing so will disqualify you from consideration.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Smart eStrategy position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an administrative assistant (including the number of years) and the type of task you handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Tell us how you will help to keep Rory & Emily organized and on track. Give us an example of a time you were proactive and took the initiative to find a solution to a problem, and let us know if you have experience in project coordination or management. (red font, Verdana, 4 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, Slack, Zoom, project management tools & CRM tools please specify the tool, and in what capacity you used these tools/type of tasks you handled. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), your availability in eastern & central time zone hours, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

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Looking to work with a great team?

Executive Assistant

40 hours/week (Canadian Based Only)

Please Note: This job is being posted on behalf of Baker Wealth http://linkedin.com/in/mike-baker-ca-bank-on-yourself

by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Baker Wealth assists clients in developing a created future to live into and to develop and execute a financial strategy that supports that future. We are independent financial advisors specializing in insurance strategies. We take our time to provide information to our clients so that they are empowered to make decisions that support their goals. 

We are looking for a Canadian executive assistant able to work 40 hours/week, who is friendly, super organized, professional, detail-oriented, has strong follow-through, can develop strong operating procedures, and loves being the support person to an executive.  If you have experience in the life insurance and/or financial services industry, that’s a plus!

Some of your responsibilities will include:

  • Calendar Management (scheduling, confirming meetings, coordinating, sorting, organizing)
  • CRM Updates and Maintenance  -- We use Equisoft (learning the CRM.  Keeping files updated.)
  • Client Services (following up with clients, scheduling, etc)
  • Social Media management (posting & handling comments in LinkedIn, Facebook, Instagram)
  • Creating and managing To-Do lists
  • Assisting with email inbox control

In addition to the above, our successful candidate will be someone who...

  • is tech-savvy - able to pick up on new software quickly!
  • has a can-do attitude and is someone who is always on the ball.
  • is a hard-working, team player with a positive attitude
  • takes responsibility and communicates effectively
  • is responsive, reliable, and accountable
  • is a proactive action-taker, who can work independently without prompting
  • has high standards of excellence and a strong work ethic

You’ll need to be experienced with these tools:

  • Microsoft Office
  • Outlook email
  • CRM 
  • Social Media Management for business (Facebook, Instagram, Youtube)

Position Details

  • This is a T-4 employee position, 40 hrs/week.
  • You must have at least 2 years of administrative assistant experience.
  • Hours of work are M-F,  8 am - 4 pm Mountain Time. 
  • The pay rate for this position is $27/hr CAD.
  • A laptop will be provided.
  • Must be Canadian.
  • Financial services experience is a plus. 
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Baker Wealth or Mike Baker directly.  Doing so will disqualify you from the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Baker Wealth VA position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (province).”
  • Paragraph #1: Reason(s) why you would be a great fit for this role, including your experience and number of years as an administrative assistant and the type of tasks handled; and any experience you have in the financial services industry. (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about your experience working with confidential client information, and your experience with data input using a CRM (we use Equisoft if you don’t know it, please mention which CRM  you’ve used). (red font, Verdana, 3 sentences)
  • Paragraph #3: Please rate your level of proficiency from 0-10 (0 being the lowest) with Microsoft Office, Social Media Management (tell us which ones you’ve managed for a business), and Outlook. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please let us know if you plan to leave your position for this one) where do you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and if you have a LinkedIn profile please include the link.

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________________________________

 

Are you passionate about changing the world?

Virtual Assistant

20-25+ hours/week

Please Note: This job is being posted on behalf of PivotGround (pivotground.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Sarah Olivieri is the founder and heart behind PivotGround. PivotGround offers group coaching for smaller startups and 1:1 service for larger nonprofits. Sarah and her team help human service nonprofits thrive in the digital age by creating organization-wide strategies, helping them spend less time doing and more time achieving. PivotGround is on a mission to make optimized, organized, and thriving, the new status quo for nonprofits. 

We are looking for a virtual assistant who is detail-oriented, organized, and passionate about changing the world! Some of your responsibilities will be:

  • email & calendar with heavy scheduling
  • creating & maintaining to-do lists
  • assisting with social media management (posting, monitoring & replying to comments)
  • creating & maintaining processes & procedures
  • following up with clients & leads
  • creating reports
  • researching
  • prep work for potential clients
  • email marketing
  • event planning
  • applying for stages and podcasts

Our assistant must be someone who is helpful, goes above and beyond, enjoys getting down to the nitty-gritty, and sinks their teeth into everything they do while juggling multiple priorities. 

In addition, the successful candidate will be someone who is...

  • excellent written communication skills with exceptional proofreading and editing skills
  • kind, outgoing, friendly, compassionate, and heart-driven - someone who really cares!
  • always one step ahead - anticipating our entrepreneur’s needs - knowing what she needs before she does
  • strong work ethics - someone who stops at nothing to get the job done, accurately and on-time
  • motivated, responsive, reliable, and accountable
  • comfortable answering messenger comments, posts and addressing inquiries 
  • enjoys engaging with people by both emails and joining video coaching calls
  • prompt and conscientious with very strong follow-through skills
  • excellent client & customer focused skills - always making sure our clients have a great experience
  • a forward thinker who takes the initiative and is always on the ball
  • an implementer and a self-starter - someone who doesn’t wait to be asked to do a task
  • confident and a go-getter, someone who knows their stuff!
  • Bookkeeping skills are a bonus!
  • Marketing skills are a big plus!

Technical skills required:

  • Gmail

Experience in the following is helpful but not required:

  • Social Media Management - Facebook, LinkedIn
  • Cloze.com
  • Zenkit
  • Teamwork Project Management 
  • Systeme.io
  • Postoplan.app
  • Book Like a Boss

Position Details

  • This position is a 1099 contractor position.
  • The position will start with 20-25 hours per week and could grow to more hours with the right person and as the need arises
  • Flexible hours between Monday - Friday 9:00 am - 5:00 pm EST
  • The starting pay rate for this position is $30/hr. USD
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Sarah Olivieri or PivotGround directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the PivotGround Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1:Reason(s) why you think you are a great fit for this position, including your experience as an administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with managing your boss’s email, calendar, and to-do lists, and ensuring they stay on track and organized. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your client management skills; how you’ve provided strong follow-up with clients and ensured they are taken care of, and how you’ve prepared your boss for client meetings. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please specify if you are planning to leave your job for this position), where you see yourself in three years and why you’d be a great assistant for Sarah (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

________________________________________________________________________________________________________________________________

Do you love interacting with clients?

Executive Assistant

25-35 hours/week

Please Note: This job is being posted on behalf of Functional Medicine Fast Track  (https://www.functionalmedicinefasttrack.com/about/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Functional Medicine Fast Track (https://www.functionalmedicinefasttrack.com/) teaches functional medicine practitioners how to further improve outcomes of patient care, along with providing more comprehensive ways to serve their clients.  

Our position is ideal for the remote assistant who enjoys communicating and interacting with clients and can be an empathetic and warm brand ambassador for the company.  You’ll help clients through ordering supplements, processing lab orders, and gathering intake forms. You’ll be working with clients on both the patient and practitioner side. You’ll also manage and respond to FB group comments.

You’ll work with our Founder to keep him organized, assist with Powerpoint presentations, and take things off his plate.  We’re looking for the candidate who is/has: 

  • prior experience with online tools and apps, and is a whiz at learning tech quickly.
  • is timely and accurate
  • can accomplish tasks that same day
  • communicate through Slack
  • attend a 1/1 weekly meeting on Mondays

You’ll need to be experienced with these tools to thrive in this position:

  • Google Apps (Sheets, Docs)
  • Powerpoint
  • WordPress
  • Slack
  • Facebook, LinkedIn, YouTube, Instagram
  • Ideally a Mac user, but not required.

Other details that are good to know:

  • The position is a 1099 contractor position.
  • The position will be 25-35 hours per week. 
  • The starting pay rate for this position is $20/hr
  • We’re looking for a strong team player who seeks a long term position and is passionate about what we do.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Functional Medicine Fast Track directly.  Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Functional Medicine Fast Track position.”

In the body of the message, please write me a 16 sentence email including:

Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you. (black font, Verdana, 3 sentences)

Paragraph #2: The types of apps and online tools that you’re familiar with (such as WordPress, Slack, Google Suite).  (blue font, Verdana, 3 sentences)

Paragraph #3: An example of, and the result of the best customer service you’ve given in your work history. (red font, Verdana, 4 sentences)

Paragraph #4: If you are/are not currently working (if you are, please let us know if you plan to leave your current position for this one), your availability throughout the day and week (Eastern Time), and where you see yourself in three years. (black font, Verdana, 3 sentences)

  • a closing salutation including your name, email address, phone number, and a link to your LinkedIn profile (if you have one).

Be sure to attach a resume.  Thanks!

___________________________________________________________________________________________________________________________________

Do you thrive in being a mental health advocate?

Executive Assistant

W2 Position/ 30-40 Hours/Week

 

Please Note: This job is being posted on behalf of Family Connections Therapy  (https://familyconnectionstherapy.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Family Connections Therapy is a private group practice specializing in children and family therapy. We work with the littles (2-year-olds to 5 years) and up through adults. We also specialize in Family law cases.

We’re seeking a caring, calm, grounded, detail orientated, and self-directed Executive Assistant to support our owner,Cathy Himlin, and her dedicated team. You need to be someone that is 

emotionally intelligent and able to remain calm, level, and responsive during difficult mental health conversations.

You will be the team’s right-hand person, working side by side, helping the team keep organized and on track.

In addition, the successful candidate will...

  • Be a proactive self-starter with a go-getter attitude
  • Manage calls, inboxes, calendar, schedules, and maintain paperwork
  • Be highly responsive with excellent communication skills
  • Tech-savvy

Technical skills required:

  • G-suite 
  • Zoom
  • Kajabi or a similar tool

Position Details

  • This position is a W2 position. (benefits include medical/dental/vision, life insurance, sick time, vacation time, & most major holidays)
  • You must have at least two years of Administrative Assistant experience.(preferably in a mental health clinic or facility)
  • The position is 30-40 hr per week.
  • Fixed hours between 8:00am- 5:00pm PST. 
  • The starting pay rate for this position is $24/hr.
  • We’re looking for someone to become a long-term (3+ years) team member.
  • PC is provided + phone compensation.

How to Apply:

Email: jobs@profitfactory.com  (Please do not contact Family Connections Therapy or Cathy Himlin directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Family Connections Therapy position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience working with stressful situations. (red font, Verdana, 3 sentences)
  • Paragraph #3: Please rate your level of experience from 0-10 with 10 being advanced in G-Suite.Tell us about your experience using Kajabi(or a similar tool) & Zoom. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  Tell us if you are/are not currently working (if you are working, tell us if you plan to leave your position for one), where you see yourself in three years and why you’d be a great assistant. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

 

Be sure to attach a resume. Thanks!

___________________________________________________________________________________________________________________________________

We're looking for someone who can prioritize tasks and attack them with ease.

Executive Assistant

W2 Employee up to 40 Hours/Week

Please Note: This job is being posted on behalf of Rice Properties Group (https://ricepropertiesgroup.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

Rice Properties Group provides unique real estate services to buyers, sellers, and investors.  They will ultimately provide unique coaching, consulting, and services to their clients and real estate agents to support their live plans.  They will build out ancillary businesses to support their needs along the way.  

We’re looking for a supercharged, fast-paced, detail-oriented assistant who easily understands priorities and attacks them with ease. You must be comfortable with researching and be resourceful. 

Your responsibilities will include:

  • Scheduling and facilitating email marketing campaigns
  • Creating and executing social media marketing campaigns
  • Personal tasks for finding vendors and professionals and completing the vetting process
  • Appointment setting, some phone calls may be required
  • Email management
  • Setting up trainings
  • Assisting with vendor payments

You’ll need to be experienced with these tools:

  • A CRM tool
  • A task or project management tool
  • G Suite and/or Outlook experience
  • Slack, WhatsApp or other team communication tools

Position Details

  • The position is a W2 employee position, that could start at 40 hours, or quickly grow to it
  • Once a full-time W2 employee you will be offered PTO/sick leave, mental health days, all federal holidays, 401K match that vests after two years, and bonuses.  
  • Pay Rate is $20 per hour
  • We want someone who’s interested in a long term (3+ years) position and can grow with us!

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Rice Properties Group personnel directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Rice Properties Group position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you. (black font, Verdana, 3 sentences)
  • Paragraph #2: How you manage multiple priorities.  (red font, Verdana, 3 sentences)
  • Paragraph #3:  Please rate your proficiency level using a scale of 0-10 (10 being highly proficient) with a CRM (please identify which one), G Suite, and Social Media Marketing.   (blue font, Verdana, 4 sentences)
  • Paragraph #4:  If you are/are not currently working, why a new position interests you, and what you see yourself doing in three years.  (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and include a link to your LinkedIn profile if you have one.

Be sure to attach a resume along with the link to your LinkedIn profile if you have one.  Thanks!

___________________________________________________________________________________________________________________________________

Are you a well prepared, great communicator?

Executive Assistant

25-30 hours/week

Please Note: This job is being posted on behalf of Resonance Executive Coaching (http://https://www.resonanceexecutivecoaching.com/) by Profit Factory (https://www.profitfactory.com/). Please do not contact Resonance Executive Coaching directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Daniel Kimble is the CEO and founder of Resonance Executive Coaching. He is also the author of the book Unshakeable Influence: Mastering the Inner Game of Leadership in a VUCA World, hosts the Unshakeable Influence Podcast, and is a keynote speaker on leadership, teamwork, and culture.

As the CEO, Daniel is primarily responsible for leadership of the company, senior executive client relationships, and business development. He also consults on culture change, coaches senior executives and teams, and leads executive retreats and workshops for select clients.

We’re looking for someone who can take the small details off of Daniel’s plate. The successful candidate will be a clear communicator. They need to always be a step or two ahead to keep the path cleared and prevent Daniel from getting into the weeds. 

Your responsibilities will include:

  • Email management.
  • Calendar management, both outreach for scheduling and gatekeeping to prevent overbooking.
  • Ensuring reports and invoices meet all criteria when they are received so that when they are ready to be processed there are no delays.
  • General project management
  • Client and prospect touchpoints
  • Client assessment administration
  • Client outreach
  • LinkedIn campaigns

You'll need to be proficient with these tools:

  • Asana
  • Activecampaign or other CRM tool
  • MS Office suite

Other details about the job

  • This position will be a full-time 1099 position for a six month probationary period and then may convert to a full-time W2 position
  • Hours are flexible but you must be available at least 5 hours per day Monday-Friday between 8 am and 5 pm PST (excluding holidays)
  • The starting pay rate for this position is $20/hr and will be evaluated for an increase after the six month probationary period
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Resonance Executive Coaching directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in the Resonance Executive Coaching position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you,. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 and experience using these programs/tools:  Asana, ActiveCampaign (or other CRM tool), and MS Office Suite.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe your experience managing an email inbox and/or calendar management for someone.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

___________________________________________________________________________________________________________________________________

Do you love working with luxury brands?

Executive Assistant

20-25 hours/week

Please Note: This job is being posted on behalf of Flagship RTL (https://flagshiprtl.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Flagship RTL is a next-generation retail platform that provides category-leading brands access to prime store locations on flexible terms, with an end-to-end suite of operational, marketing, and technology services to streamline store execution and drive higher ROI. Flagship’s clients include luxury brands Moncler, Bogner, Bonpoint, Omega & LVMH-owned Fresh Cosmetics.

We’re seeking a diligent, and self-directed Executive Assistant to support our leadership team. You must have exceptional organizational skills and be extremely detail-oriented and highly proactive, with the ability to own your role, solve problems, and take direction well. 

Some of your responsibilities will include employee and client onboarding, setting up marketing and email campaigns and sequences, preparing powerpoint-slide decks, taking detailed notes, organizing and synthesizing complex information, and handling a variety of other projects & administrative tasks.

In addition to the above, the successful candidate will be compassionate, confident, caring, and…

  • highly responsive with excellent communication skills (verbal and written)
  • excel savvy and comfortable with large data!
  • able to juggle multiple priorities while staying on top of everything
  • intelligent, sharp, and kind
  • a proactive self-starter with a go-getter attitude 
  • strong integrity takes responsibility, is reliable and accountable
  • a quick learner &  forward thinker who is driven and takes initiative
  • excellent at anticipating our leadership team’s needs and taking ownership of the role
  • tech-savvy & resourceful - able to learn new tools quickly!

Technical skills you’ll need to know or come ready to use:

  • Google Suite (Sheets/Docs/Slides/Calendar/Hangouts)
  • Salesforce (or a similar tool)
  • Asana (or a similar tool)
  • Slack
  • Excel

Position Details

  • This position is a W2 position (benefits to be discussed during the interview).
  • The position will start with 20-25 hours per week and will likely grow to 40 hours quickly with the right person.
  • You must have at least two years of Administrative Assistant experience.
  • Must be available between 9:00 am - 6:00 pm EST.
  • The pay rate for this position is $24/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com  (Please do not contact Flagship RTL directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Flagship RTL  executive assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an administrative assistant (including the number of years) and the type of task you handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us your experience with managing large data and how comfortable you are with using excel. Give us an example of a time you were proactive and took the initiative to find a solution to a problem. (red font, Verdana, 4 sentences)
  • Paragraph #3: Please rate your level of experience from 0-10 with 10 being advanced in Google Suite, Salesforce (or a similar tool), Asana (or a similar tool) & Slack. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), your availability in eastern time zone hours, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

___________________________________________________________________________________________________________________________________

Do you want to be the positive and efficient assistant in a company changing the world?

Virtual Assistant

30-40 hours/week

Please Note: This job is being posted on behalf of ChargeLab (https://www.chargelab.co/) by Profit Factory (https://www.profitfactory.com/). Please do not contact ChargeLab directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

ChargeLab is a fast-growing software as a service (SaaS) company based in Toronto that is making life easier for EV drivers. They build software solutions to operate and manage EV charging stations across the world. They help drivers to locate charges, charge their cars, keep track of their transactions, and optimize their costs. They advocate inclusion, creativity, excellence, and autonomy.

They seek passionate, creative, and innovative developers to join their team and help build leading-edge technologies. With a balance of development, design, and cutting-edge technology, the daily routine will never show its boring face.

We’re looking for an assistant that thrives in the details and likes a variety of tasks. The majority of the work will be giving the entrepreneur time back in their day. Tasks could range from sorting and responding to email, to engaging in company culture. Someone with project management interest or skills would be ideal for delegating tasks to team members. This position is best suited for someone who is ruthlessly efficient, but lighthearted and pleasant to work with. 

The successful candidate will have:

  • Strong communication skills
  • A high EQ
  • Experience within an administration role 
  • The ability to prioritize and organize your work and others 
  • An assertive nature when needed

Your responsibilities will include:

  • Email and calendar management
  • AP/AR work
  • Planning company events
  • Helping maintain company culture
  • Organizing invoices
  • Google Drive management
  • Organization of entrepreneurs personal life

You'll need to be proficient with these tools:

  • G Suite (Gmail, Sheets, Docs)
  • Slack or other communication tools
  • Jira or other issue/project tracking software
  • Salesforce or other CRM tools

Other details about the job

  • This is a W2 position.
  • The position is 30-40 hrs/week 
  • Hours are flexible Monday through Friday
  • The starting pay rate for this position is $24/hr USD
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact ChargeLab directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in ChargeLab’s position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience in an administrative role. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools:  G Suite, communication tools, issue/project tracking tools and a CRM.   (blue font, Verdana, 3 sentences)

Paragraph #3: Read https://www.weskao.com/blog/rigorous-thinking, and describe how you are a rigorous thinker.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

___________________________________________________________________________________________________________________________________

 

Do you thrive in event management? 

Virtual Executive Assistant

Full-time W2 Position

Please Note:  This job is being posted on behalf of SAGE Event Management (www.poweredbysage.com

We’re looking for a full-time Executive Assistant who thrives in a fast paced environment, and loves being in a support role to the Founder.

SAGE Event Management is a leader in the event industry, producing virtual and in-person events for speakers, authors, and influencers. Over the past 17 years, we've become known foremost for our strategy first approach and ability to generate purpose-driven pay days for our clients. Clients include Tony Robbins, Dean Graziosi, Jamie Kern Lima, Russell Brunson and more!

We have an “Expectations Plus!” approach -- always looking for ways to exceed our clients' expectations. A day at the office isn't a typical 9-5; we kick off our day by getting aligned, looking for ways to improve, and finding how we can best support each other. Every day looks different. If you get bored of routine and thrive in fast-paced environments with driven, close-knit team members, this might be the perfect place for you.

What We Need

SAGE is growing fast and we're looking for someone to support one of our founders. We need someone who is organized, proactive and ahead of the curve so the executive team can focus on what they do best.

Who You Are

You're a highly detailed-oriented, goal-driven, and motivated individual. You love a good challenge, are flexible, and are just as comfortable working on your own as you are in a group setting. Meeting new people, communicating with executive level clients, and being on calls is exciting, and your verbal and written communication is flawless. You can quickly discern the pros and cons of a situation, think on your feet, and are comfortable having an open dialogue when you see an issue coming up. If you have multiple projects that all have pressing deadlines, you don't panic: instead you determine what tasks need to be done to move them all forward simultaneously and execute them (and you aren't afraid to ask for help). 

You're looking for a workplace to call home; somewhere you can grow in your career as an executive assistant, expand your skillset, and be a part of an exciting, innovative company in an ever-changing field. 

You're an expert at working on MacOS based computers, know your way around Keynote and Pages, and are proficient with Microsoft Office Suite. Previous experience as an assistant is a must!

If This is You, Here's What You'll Be Doing in this full time position, 8:00am - 5:00 pm ET

  • Calendar management: scheduling calls, internal/external meetings, travel
  • Inbox support -- filtering, responding, getting to zero unread emails!
  • Handling travel plans and arrangements! Flights, cars, hotels, etc. when traveling
  • Supporting requests for proposals, consults, contracts, and onboarding  for prospective new clients
  • Liaison to accounting team: ensuring receipts get catalogued and applied
  • Supporting social media presence on FB, Twitter, Instagram
  • Provide general office administrative support.
  • Assist on events as needed throughout the year

To apply for this position, you’ll need to be experienced in the following:

  • Social Media experience in a business setting (Facebook, Instagram-- posting, back end administration)
  • Travel planning experience
  • Calendar management
  • Office 360 and Google
  • Slack
  • Book-keeping skills a plus,  but not required

Position details

  • This is a W2 position with health insurance and paid time off.  40 hrs/week
  • Annual salary is $50,000
  • Hours of work are 8:00am - 5:00pm ET and you must be able to attend a 9:00 am ET daily team meeting.
  • This opportunity includes health insurance, paid time off, sick pay

How to Apply:

Email: 

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state) interested in the SAGE EA position"

In the body, please write me a 16-sentence email including:

Two sentence opening salutation that says: "Hi there.  I’m ( your name)  from (city, state).

  • Paragraph #1: Reason(s) why you think this job is a fit for you and why you love being an Executive Assistant. (black font, Verdana,  3 sentences)
  • Paragraph #2: An example of the most complicated travel schedule that you’ve had to manage.   (blue font, Verdana, 3 sentences)
  • Paragraph #3: Rate your working experience on a scale of 0-10 (10 being excellent) of using social media (FB, Twitter, Instagram) to promote a business  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why a new position interests you and what you see yourself doing three years from now. (black font, Verdana, 3 sentences)

Two sentence closing providing the following:

  • One of the services SAGE provides on the poweredbysage.com website.
  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn account please include your profile link.

Be sure to attach a resume. Thanks!

_______________________________________________________________

Do you love handling content and social media engagement?

Virtual Assistant

25-30 hours/week

Please Note: This job is being posted on behalf of Forcing Function (https://www.forcingfunction.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

At Forcing Function, our mission is to accelerate the next generation of leaders by rewiring their approach to work. We offer a holistic three-month program to an exclusive group of twelve investors and executives in meaningful companies. Our clients multiply their productivity, achieve a sense of clarity, and design lives with greater freedom and purpose.

We’re looking for an organized team player who can take on day-to-day tasks that free up time for our CEO. A successful candidate is experienced with handling content posting and distribution, social media engagement, and event and webinar support. This role is for an assistant in name only. You will be treated as a partner, not a subordinate, and thus there is no speed limit for growth from this role. 

An ideal candidate:

  • Takes proactive ownership; moves projects forward independently with limited oversight
  • Identifies as an extrovert; enjoys business development and making connections
  • Has experience working in the public relations, media, and/or publishing industries
  • Is an effective communicator; able to write and copy edit in a direct and concise way
  • Has a knack for handling detail-heavy tasks such as travel and logistics
  • Has high standards and a willingness to learn and expand their skill set to accomplish what needs to be done
  • Is passionate about personal development; has a sense of fun and adventure

Technical skills required:

  • Squarespace or website editing experience
  • Convertkit or email platform experience
  • Google Suite
  • Slack 
  • Notion experience preferred
  • Mac user preferred

Position Details

  • This position is a 1099 contractor starting with 25-30 hours per week.
  • The position is fully remote/virtual.
  • Looking for a long-term (2+ years) team member.
  • Flexible hours Monday through Friday. Need to be available for a weekly meeting at 12 pm EST on Mondays.
  • The starting pay rate for this position is $25/hr. 
  • Any professional development (books, courses, tools) related to your duties will be fully covered. There will be many opportunities to increase your levels of responsibility and compensation along the way.

How to Apply:

Email: jobs@profitfactory.com. (Please do not contact Forcing Function directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in Forcing Function’s position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you. Why do you think you’d be a great executive assistant? (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience building professional relationships. Do you have a recent example? What was the result? (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us what projects you are currently working on. What are you passionate about? What is a skill that you recently taught yourself? (blue font, Verdana, 4 sentences)
  • Paragraph #4: Tell us where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and a link to your website, LinkedIn profile, or other web presence.

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________

Do you love planning, researching and scheduling?

Virtual Personal Assistant

Undeferred Financial Insights

10-20 hours/week

 

Please Note:  This job is being posted on behalf of Undeferred Financial Insights (https://www.linkedin.com/in/meghanmirchich) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Undeferred Financial Insights is a startup company that provides finance, accounting, and back office services to other startups and small businesses. The personal assistant position will mainly support the entrepreneur with personal tasks related to travel, logistics, errands and general administration, but will also have the opportunity to assist on business matters for Undeferred Financial Insight’s related startups and clients. 

Undeferred Financial Insights is looking for an assistant with a high attention to detail, that is reliable to work effectively and efficiently with minimal oversight. The successful candidate will be extremely organized, be comfortable conducting open-ended research projects, know when to ask questions, and have the ability to be assertive when necessary. 

In addition to the above, the successful candidate will be responsible for:

  • Weekly Zoom check-ins
  • Various personal tasks 
  • Basic accounting and expense reporting 
  • Travel and logistics
  • Data entry
  • Research and planning of many projects, including the relocation of the company
  • Mastering responsibilities delegated to them so they can grow in the position and take on more responsibilities

Requirements:

  • Desire to work in a personal assistant role
  • Interested in research and planning for various personal tasks
  • Comfortable with Excel
  • Bookkeeping experience is a plus
  • Experience with content management is a plus

Experience in these tools is a plus!

  • Office 365
  • Slack
  • Zoom
  • Notion

Position Details

  • The position will be 10-20 hours per week
  • Working hours will be flexible 
  • This is a 1099 position 
  • Pay rate is $22/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in WHM’s position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for WHM’s position. "

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including why you want to be a personal assistant. (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had in planning an event that included research and booking of many components.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  Office 365, Slack and Zoom.  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

___________________________________________________________________________________________________________