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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

  • Reside in the United States or Canada
  • Follow the exact instructions as listed under the "How to Apply" section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

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Virtual Administrative Assistant

10-20 hrs/week

Please Note: This job is being posted on behalf of Shobhit Chugh (www.intentionalproductmanager.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Shobhit Chugh started Intentional Product Manager as a movement to help Product Managers have a career they can be proud of, and build habits that set them up for success over the long term. To do this he helps them land and then excel in their best job, all while living a life of balance and fun.

We’re looking for a friendly, organized, proactive, detailed oriented assistant with strong written communication skills. Some of your responsibilities will include managing Shobhit’s email, calendar, and schedule, handling travel arrangements, tracking his projects and tasks and ensuring he stays on track and organized, onboarding clients, keeping in contact with our students, and following up on tasks, appointments, and inquiries, managing our Facebook group and creating content to engage our members, reporting on Facebook ads and webinar statistics, creating processes and procedures, checking on payments, invoices and assisting our accountant with requests, and handling a variety of administrative tasks. 

We’d love to consider your application if you are someone who is:

  • highly motivated, hardworking, and reliable with a strong work ethic!
  • continually looking for ways to improve business processes and implementing best practices
  • intuitive and proactive - can anticipate needs before they arise & provide solutions to problems
  • conscientious and accountable with strong follow-through and excellent judgment skills
  • effective time and task management skills
  • exceptional client services skills
  • excellent researching skills
  • tech-savvy & resourceful- can easily pick up new software
  • project management skills are helpful
  • video editing skills are a huge plus!
  • owning a Mac is preferred!

You’ll need experience with the following tools:

  • ActiveCampaign (or similar CRM & Email Marketing tools)
  • Facebook (for business)
  • Canva
  • GSuite

Having experience in these tools will be a plus!

  • Camtasia
  • Schedule Once
  • Kajabi
  • Trello
  • Basecamp
  • Slack
  • Facebook Ads
  • Quickbooks
  • Stealth Seminar
  • LinkedIn, YouTube, Twitter

Position Details:

  • This position is a contractor (1099) position
  • You must have at least two years of Administrative Assistant experience
  • The position will be approximately 10-20 hrs per week and can grow to more hours with the right person and as the need arises
  • Flexible hours with afternoon hours (between 1:00 pm - 5:00 pm EST) needed for meetings & check-ins
  • The starting pay rate is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (please do not contact Shobhit Chugh or Intentional Product Manager. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Intentional Product Manager Virtual Assistant position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (please include the number of years of experience) and managing your boss’s email, schedule, calendar and keeping them organized and on track. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us if you own a Mac, and your level of experience (beginner, immediate, proficient) with G-Suite, ActiveCampaign (or similar a CRM and Email Marketing tool), and Canva (if you have video editing experience, include it here and let us know what software you use). (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience managing a Facebook group for a business and creating content to engage members, and if you have experience with tracking Facebook ads and webinar statistics. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave for this position), the eastern time zone hours you are available to work, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume. Thanks!

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Kathleen Byars

Corporate Women Unleashed

Virtual Executive Assistant

40 hrs/week

Please Note: This job is being posted on behalf of Corporate Women Unleashed (https://kathleenbyars.com/program/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to remote assistants.

Utilizing the science of human behavior coupled with new workplace strategies, Corporate Women Unleashed (https://kathleenbyars.com/program/) provides female executives and high-achieving women how to harness their own work-life balance as they continue to lean into their career.

We’re looking for a full time, remote, superstar Executive Assistant to support our CEO and team and who understands how to operate within an internet company. Some of the responsibilities of this role include, but are not limited to:

  • Managing sales calendar bookings and the sales team availability.
  • Scheduling and managing meetings on the CEO’s calendar
  • Act as a general gatekeeper for our CEO with emails and requests.
  • Managing correspondence with clients and potential clients including email requests and/or social media requests.

The right Virtual Executive Assistant is someone who takes ownership of this position and has the mindset of “How can I deliver an even better result?  rather than just performing the mechanics of the job.  You’ll need to be someone who is inspired by our business and who is highly professional, organized, experienced, and knows how to navigate people.

The right team member is someone who:

  • is an independent and imaginative self-starter who thinks quickly and proactively.
  • is a whiz at prioritizing and calendar management -- can wear many hats.
  • has experience supporting senior-level company executives in an executive assistant role.
  • has exceptionally strong verbal and written communication skills and has prepared communications on behalf of an executive you’ve supported.
  • is undeterred by obstacles and takes pride in being able to figure things out — drawing upon a combination of experience, skill, and a determination to find answers and apply new learnings.  
  • is empathetic, and who is not afraid of expressing an opinion that’s in the best interest of the company, team, and client.
  • has a strong customer service orientation and always leaves everyone feeling better after having interacted with the company.

You’ll need to be experienced with these tools:

  • Google Suite, Microsoft Office or related software
  • Schedule Once or a similar calendaring tool.
  • GMail and Microsoft Outlook email (email management is critical!)

Other details about the job

  • This is a full time, 1099 contractor position.
  • You’ll need to be able to check a sales calendar during one weekend per month.
  • The starting pay rate for this position is $25/hr USD.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Corporate Women Unleashed directly.  Doing so will eliminate you from consideration.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Corporate Women Unleashed position.”

In the body of the message, please write me a 16 sentence email including:

Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”

  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with online appointment booking, calendar and email management.  (black font, Verdana, 3 sentences)
  • Paragraph #2: An example of a communication that you prepared on behalf of an executive you supported.   (blue font, Verdana, 3 sentences)
  • Paragraph #3: How you rate your written and verbal communication skills on a scale of 0-10, and why you gave that number.  (red font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why a new position interests you and what you think you’ll be doing in three years.. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • The title of one of the articles that are listed on the Corporate Women Unleashed  website.
  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

 

Slight Edge

Virtual Assistant

10-20 hrs/week

Please Note: This job is being posted on behalf of Slight Edge  (https://www.garagegym.net) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Slight Edge is an ecommerce business that sells fitness and sports equipment under four different brand names; Garage Fit, MotionRx, Alpha Strong, Unlimited Potential, and Nutribomb.  

We are looking for an assistant who is detail orientated and organized. You need to be someone that is proactively looking for ways to make the business better to be successful in this role. You must have the patience to take on more detailed tasks, and the ambition to seek out new responsibilities

In addition, the successful candidate will...

  • handle customer service issues through our ticketing system.
  • manage orders with suppliers by tracking shipments and Amazon warehouse logistics.
  • track and send reminders for payment to suppliers and contractors.
  • manage projects with various contractors.
  • assist with wholesale orders.
  • improve Amazon listings.

Technical skills required:

  • Must be proficient in Excel
  • Facebook & Instagram 
  • Basecamp

Position Details

  • This position is a contracting 1099 position
  • The position will start with 30-40 hours per week
  • Flexible hours, but must be available daily at 8 am PST
  • The starting pay rate for this position is $18/hr
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Slight Edge directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Slight Edge position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the most complicated project you completed in Excel. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience using Basecamp or a similar project management tool. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Paragraph #4: Tell us if you are/are not currently working (if you are working tell us if you plan to leave your position for one), where you see yourself in three years and why you’d be a great personal assistant. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

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Administrative Assistant

10-20 hrs/week

Please Note: This job is being posted on behalf of Legacy Creative (http://https://legacycreative.com/) by Profit Factory (https://www.profitfactory.com/). Please do not contact Legacy Creative directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Legacy Creative (http://legacycreative.com) helps high performance visionaries take their ideas from imagination to reality. With great thanks to their all-star team and partners, they’re not only able to help clients create a winning strategy, but they can also enthusiastically and effectively execute it by doing the work for their clients. 

We’re looking for someone who’s a clear communicator, and that has kind in their demeanor. They need to always be a step or two ahead to keep the path cleared and prevent their manager from getting into the weeds. The ideal candidate will either have financial experience, or a desire to learn more and succeed in supporting a financial leader. In addition, culture, values and employee engagement should be an area of interest for the right candidate. 

Your responsibilities will include:

  • Email management.
  • Calendar management, both outreach for scheduling and gatekeeping to prevent overbooking.
  • Ensuring invoices meet all criteria when they are received so that when they are ready to be processed there are no delays.
  • Weekly document preparation for recurring meetings.
  • Taking on new and changing projects in addition to routine tasks.

You'll need to be proficient with these tools:

  • Gmail & Google Calendar
  • Google Sheets & Google Docs
  • A project management software such as Teamwork or  Asana
  • Basic experience with CRM Infusionsoft, Woo Commerce, and is preferred 
  • QBO experience is optional

Other details about the job

  • This is a 1099 contractor position.
  • The position is 10-20 hrs/week.  
  • Hours are flexible but time will need to be dedicated Monday-Friday. 
  • There is preference to have availability to check email and prepare for the day before 9 am MST, and be available later in the day for a team huddle at 2:45 pm MST.
  • The starting pay rate for this position is $21/hr
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Legacy Creative directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in Legacy Creatives position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, any financial experience or interest you have. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 and experience using these programs/tools:  G Suite, project management software, CRM and QBO.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe your experience managing an email inbox and/or calendar management for someone..  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

Executive/Personal Assistant

20-25 hrs/week

Please Note: This job is being posted on behalf of Lift Ventures (http://www.liftventures.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Lift Ventures is a fast-growing company that incubates, acquires, and invests in data-driven online businesses. They have built and scaled a diverse portfolio of websites reaching over 200 million consumers to date, including JobHero, SuperSummary, and TripBuzz.The team’s overarching mission is to help educate and inspire consumers through best-in-class content and information.

We are looking for an assistant to support our founder and CEO who can focus on both executive and personal/family administrative tasks. The assistant must be extremely organized, resourceful, tech-savvy, detail-oriented, proactive, and a great written and verbal communicator. The assistant should be comfortable learning new software, compiling research materials and reports, and documenting processes via SOPs. 

The assistant must have a growth mindset and a positive, collaborative attitude. They should be excited to manage projects, take on new responsibilities, solve problems, and learn new skills.

In addition, the successful candidate will...

  • be a master at project and task management across both professional and personal projects
  • have experience handling an executive’s email inbox with a high volume of inquiries.
  • be comfortable conducting in-depth research on a variety of topics
  • identify tasks that would free up time for the entrepreneur, and pick up the necessary skills quickly
  • have a proven track record of successful collaboration in a remote/virtuamulti-site environment
  • have a structured, analytical approach to problem solving
  • feel comfortable managing up

Having prior experience/familiarity with technology or media companies and/or venture capital (especially in functions like online marketing, content creation, and/or research)would be helpful, but is not required. 

Technical skills required:

  • Airtable - or other platforms/processes for managing projects, tasks, and operational data (e.g.  Asana, Monday, Trello, Google Sheets)
  • Notion - or other systems/approaches for managing knowledge, best practices, SOPs, etc.
  • Slack - or other software for team communication and collaboration

Position Details

  • This position is a contracting 1099 position
  • The position will start with 20-25 hours per week and could grow to up to 40 hours/wk with the right person and as the need arises
  • Flexible hours, but must be available daily at 8 am PST
  • The starting pay rate for this position is $21/hr
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Lift Ventures directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Lift Ventures Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience managing both executive and personal/family administrative tasks. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience working with cloud-based project, task, and database programs/applications. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us how you have successfully “managed up” before, and what tasks you’ve suggested to take over. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Paragraph #4: Tell us if you are/are not currently working (if you are working tell us if you plan to leave your position for one), where you see yourself in three years and why you’d be a great personal assistant. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Administrative Assistant

10-20 hrs/week

Please Note: This job is being posted on behalf of Trust the VIsion Decor  (https://www.trustthevisiondecor.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Trust the Vision Decor is an award winning residential interior decorating firm serving greater Philadelphia, PA.  They are a two-woman team -- partners in business and life who desire to help their  clients see the best of who they are reflected in their space.  Lauren and Wendy also help aspiring interior decorators establish a foundation and launch successful businesses through their coaching program.

We are looking for an assistant who is mission driven. The assistant must be efficient, responsive, attentive to detail, organized, meticulous, proactive, enthusiastic, conscientious and positive. This position will support both the interior decorating clients, as well as the students enrolled in the coaching program. 

In addition, the successful candidate will...

  • input and track purchases.
  • onboard new students into courses.
  • follow-up on voicemail messages from clients and potential clients.
  • have experience handling inquiries via Facebook messages and comments, as well as email. 
  • be efficient in organizing schedules and freeing up time for the entrepreneurs.
  • provide a more systematic way to implement and report the company statistics.
  • have availability to meet daily at 8 am EST for a check in.

Technical skills required:

  • Facebook & Instagram  (ads, tagging & posting)
  • Houzz (for client reviews, hashtags & posting)
  • Youtube (uploading and editing testimonial videos)

Position Details

  • This position is a contracting 1099 position
  • The position will start with 10-20 hours per week and could grow to up to 40 hours/wk with the right person and as the need arises
  • Flexible hours, but must be available daily at 8 am EST
  • The starting pay rate for this position is $18/hr
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Trust the Vision Decor directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Trust the Vision Decor Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience working with Facebook and Instagram, specifically in terms of advertising and tagging. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience uploading and editing videos for YouTube. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Paragraph #4: Tell us if you are/are not currently working (if you are working tell us if you plan to leave your position for one), where you see yourself in three years and why you’d be a great personal assistant. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Castle Hill Capital Partners, Inc. Wins HFMWeek Award for “Best Independent Capital Introduction ...

Executive Assistant 20-25 hrs/week

Please Note: This job is being posted on behalf of Castle Hill Capital  (http://castlehillcap.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Castle Hill Capital Partners is a strategic marketing and capital raising firm that deploys a process-driven approach to raising capital for alternative investment strategies and private placements.  The team has long-standing relationships with sophisticated institutional investors including family offices, endowments, foundations, and pension funds. The team has built a strong reputation by listening first, talking second, and acting with integrity and respect at all times.

We have an exciting opportunity for a Great Virtual Assistant to support our President. You’ll be the quintessential admin working on tasks that include meeting scheduling, managing an email inbox, updating PowerPoint decks, and organizing and entering customer information into our CRM.  This is just a sampling of what you’ll be doing.  

The successful candidate will be a good representative of our high touch, high caliber brand, and possesses the following qualities:

  • People-oriented --  provides a warm professional experience over the phone. 
  • Accustomed to working with high net worth clients.
  • Very flexible, takes last-minute changes in stride.
  • Strong scheduling skills-- can think ahead of the times needed between many appointments and flights and schedule accordingly without assistance.
  • Verrry organized and can think ahead of what’s needed.  
  • An action taker, quick thinker, and glass-half-full individual.
  • Experienced in coordinating and delegating many moving parts. 
  • Quick on your feet and able to fill in the gaps without a lot of details.

Experience in working in private equity environments is a plus!

You’ll need to be experienced with these tools:

  • Google Drive  (Mail, Sheets, Docs)
  • Powerpoint -- can update and revise  (understands what a master slide is)
  • Microsoft Suite
  • CRM such as Salesforce, Keap, Ontraport

Position Details

  • The position is a 1099 contractor position.
  • Hours for work will begin at  20-25 hours/week and could potentially grow to 30+ in 2021.
  • The starting pay rate for this position is $21/hr. 
  • You must be able to commit to a long term (3+) partnership.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Castle Hill Capital directly.  Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Castle Hill Capital position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an administrative assistant (including the number of years) and the type of tasks you handled for your boss, including any experience with high net worth clients or investors.  (black font, Verdana, 3 sentences)
  • Paragraph #2: An example of how you’ve used technology to increase efficiency.  Be specific!  (red font, Verdana, 3 sentences)
  • Paragraph #3: How you rate your PowerPoint experience on a scale of 0-10 and why you gave that rating.  (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working and why a new position interests you; and what you see yourself doing in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • One of the services Castle Hill Capital provides that is listed on their website.
  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

Northbound Consulting

Executive Assistant 10-15 hrs/week

Please Note:  This job is being posted on behalf of Northbound Consulting (https://northboundconsulting.co/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Dr. Katie Spencer, MA, MA, PsyD, is the founder and CEO of Northbound Consulting. Her mission is to help families and wealth inheritors live, work, and leverage wealth in a way that allows them to connect with their purpose and most positively impact the issues, people, and communities they care about.

Northbound Consulting provides leadership development, financial empowerment, and family dynamics coaching and consulting to families of wealth; and to family businesses, family offices, and family foundations. They also support advisers who work with wealthy families. 

We are seeking a diligent and detail-oriented “take charge” Executive Virtual Assistant who thrives in a fast-paced environment and can work efficiently and autonomously. This is the perfect role for someone who has a passion for owning the position and wants to take on more responsibility; and who wants to be part of a thriving team that makes a difference. 

As an Executive Virtual Assistant experienced working with high net worth clients you have a positive and healthy attitude towards money, as well as know what this clientele expects. You’ll work with the utmost discretion, integrity, and honesty. With your tech-savvy skills, you’ll be able

to assist the CEO in a variety of areas. With your experience as an EVA you’ll be able to anticipate her needs as well. You enjoy being “all the things” and the variety of work means you'll never be bored!

Some of the duties would include:

  • Website maintenance (Squarespace) - basic changes, add a page, landing pages
  • Video uploads - basic editing
  • Post on social media, IG, FB, LinkedIn
  • Quarterly newsletters (Mailchimp) - the content is done for you, light research, make pretty
  • Research online course platforms
  • Create beautiful PPTs, one-pagers, booklets - materials should feel good and look professional in the client’s hands
  • Eventually scheduling and document creation

In addition to the requirements above, you must possess the following experience/qualities:

  • Strong work ethic! 
  • Professional demeanor and the ability to handle quick directives without taking the tone, etc personally.
  • Growth-oriented mindset.
  • Solutions-oriented and highly proactive! Energetic, ready to hit the ground running
  • Exceptionally organized with extreme attention to detail
  • Prompt and conscientious with very strong follow-through skills - always meeting deadlines and coming prepared
  • Exceptional communication skills (verbal and written)
  • A flexible schedule is a must

Skills that you need to know and come ready to use at an Executive Assistant level:

  • G-Suite
  • DropBox
  • Email Inbox Management (on behalf of others)
  • Canva
  • Voxer  (can be learned)
  • Online course platform management (can be learned)
  • Mac user a plus but not required

Position Details

  • This position is a 1099 contractor position.
  • You must have at least two years of Administrative Assistant experience (in a remote environment preferred).
  • You must have demonstrated experience in the start-up/entrepreneurial space.
  • The position will start out with 10-15  hours per week and could potentially move to more hours in the future. Flexible hours between 9:00 am - 5:00 pm MT, M-F. 
  • The pay rate for this position is $22/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Dr. Spencer or Northbound Consulting directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Northbound Consulting position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an administrative assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Please rate your level of experience from 0-10 (with 10 being advanced) using GoogleSuite, managing an email inbox and Canva. Please provide specific examples for each. (red font, Verdana, 3 sentences)
  • Paragraph #3: Give us an example of how you grew in your support position and took on more responsibility -- be specific. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working and why a new position interests you; and what you see yourself doing in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • One of the services Northbound Consulting provides that is listed on their website.
  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

 

 

Virtual Administrative Assistant

20-25 hrs/week

Please Note: This job is being posted on behalf of The Podcast Partnership  (http://PodcastPartnership.com) by Profit Factory (https://www.profitfactory.com/). Please do not contact The Podcast Partnership directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

The Podcast Partnership (http://PodcastPartnership.comis a high-level boutique podcast agency and handles all elements of podcast strategy, production, publishing, and monetization. They leverage technology to expand reach and revenue for businesses and create digital influencers with the simple sound of the human voice. 

We’re looking for someone who is obsessed with details. This person must have the ability and confidence to take tasks from leadership so that they can focus on bigger needs and company growth. They need to ask the right questions and respond strategically and independently. An interest and appreciation of online media and podcasting is a must.

Your responsibilities will include:

  • Working through daily checklists of scheduled and predetermined tasks
  • Audit and consolidation of various business aspects that need to be organized
  • Some social media monitoring
  • Connecting clients to Podcast directories and other promotional opportunities

You'll need to be proficient with these tools:

  • G Suite (Gmail, Sheets, Docs,)
  • Slack
  • Aweber or ClickFunels
  • Deep knowledge of cloud based tools and familiarity with working and saving projects to and from the cloud instead of from a hard drive
  • Other editing and podcast tools are preferred but not required

Other details about the job

  • This is a 1099 contractor position.
  • The position is 20-25 hrs/week.  
  • Hours are flexible but time will need to be dedicated Monday-Friday. There is preference to availability at 10 am PST for daily check-ins.
  • The starting pay rate for this position is $20/hr
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact The Podcast Partnership directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in The Podcast Partnership’s position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience or passion for podcasts. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools:  G Suite, Slack, and Aweber or ClickFunnels.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe a time you were tasked with streamlining a system or process and the steps you took to achieve it.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

Virtual Administrative Assistant

10-20 hrs/week growing to 40 hrs/week

Please Note: This job is being posted on behalf of Wealth Source Group LLC (http://wealthsourcegroupllc.com/index.php by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

Wealth Source Group LLC is a local investment company that purchases single & multi-family properties and land. We buy properties in any price range, in any condition, and in any area. We deal with folks just like you in all kinds of situations, including yours.

We’re looking for someone who thrives working autonomously, is a self-starter, is able to be a leader and with the ability to manage others, has impeccable attention to detail and also understands what success in their job looks like.  

You must be able to touch base with the team in the mornings at a mutually agreed upon time for a team that operates on Pacific Standard Time. Other responsibilities will include:

  • Managing two other VA’s
  • Working and coordinating schedules to set up phone calls and contracts for motivated sellers
  • Marketing properties to buyers
  • Transaction coordination 

Experience in real estate is a plus but not required. 

You’ll need to be experienced with these tools:

  • Connected Investors
  • Profit Grabber
  • REWN

Position Details

  • The position will begin at 10-20  hours per week with the potential to grow to 40 hours per week
  • The starting pay rate for this position is $18/hr.
  • We want someone who’s interested in a long term (3+ years) position and can grow with us!

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Wealth Source Group LLC directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Wealth Source Group LLC position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience in real estate. (black font, Verdana, 3 sentences)

Paragraph #2: Your experience managing other assistants or coworkers..  (red font, Verdana, 3 sentences)

Paragraph #3:  Please rate your proficiency level using a scale of 0-10 (10 being highly proficient) with Connected Investors, Profit Grabber and REWN.   (blue font, Verdana, 3 sentences)

Paragraph #4:  If you are/are not currently working, why a new position interests you, and what your ideal schedule of work is.  (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

 

Cost Effective Healthcare

Virtual Administrative Assistant

20-25 hrs/week growing to 40 hrs/week

 

Please Note: This job is being posted on behalf of Cost Effective Healthcare (http://www.costeffectivehealthcare.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Dr. Sanjay Sharma is the founder of Optocase and MEDSKL. Both platforms offer masterclasses to medical professionals for continued education and certification. 

We’re looking for an ethical, detail orientated, customer and market focused professional who is a self-motivated learner. You must have experience working in digital platforms. Your responsibilities will include; email postings, implementing a customer success journey, LinkedIn prospecting, program development, scheduling talent, and editing content.

You must be someone who can work independently at times. You will be an integral part of the team with growing responsibilities to help streamline processes and offer suggestions for improvement.

Our position will be a good fit if you possess the following qualities/experience:

  • a proven track record working on multiple digital platforms
  • possess a tech-savvy and analytical mindset
  • superb communication skills (both written and verbal)
  • detail-oriented with high standards of excellence
  • excellent follow-up and follow-through skills
  • intelligent, articulate, and confident
  • experienced with organizing, coordinating, and managing many moving parts

You’ll need to be experienced with these tools:

  • Google Suite
  • Slack
  • Trello
  • Instagram

Familiar with these tools will be helpful but not required:

  • ActiveCampaign
  • Leadpages
  • ClickFunnels

Position Details

  • This is a 1099 contract employee
  • You must have at least two years of experience working remotely
  • The position will be 20-25 hours per week, with potential to grow to 40 hours per week
  • Core hours are Monday - Friday from 9-12 pm EST with additional flexible hours
  • The starting pay rate for this position is USD $18/hr

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Cost Effective Healthcare directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your first and last name) from (insert your city & state). I’m interested in the Cost Effective Healthcare position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your years of experience working with digital platforms and the type of tasks you handled. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about a time you were responsible for coordinating schedules for a large group of people and how you handled it. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience with ActiveCampaigns, Leadpages, ClickFunnels, or other similar platforms. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one) where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have one, the link to your LinkedIn profile.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________