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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

  • Reside in the United States or Canada
  • Follow the exact instructions as listed under the "How to Apply" section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

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Virtual Administrative Assistant

20-25 hrs/week

Please Note: This job is being posted on behalf of The Podcast Partnership  (http://PodcastPartnership.com) by Profit Factory (https://www.profitfactory.com/). Please do not contact The Podcast Partnership directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

The Podcast Partnership (http://PodcastPartnership.comis a high-level boutique podcast agency and handles all elements of podcast strategy, production, publishing, and monetization. They leverage technology to expand reach and revenue for businesses and create digital influencers with the simple sound of the human voice. 

We’re looking for someone who is obsessed with details. This person must have the ability and confidence to take tasks from leadership so that they can focus on bigger needs and company growth. They need to ask the right questions and respond strategically and independently. An interest and appreciation of online media and podcasting is a must.

Your responsibilities will include:

  • Working through daily checklists of scheduled and predetermined tasks
  • Audit and consolidation of various business aspects that need to be organized
  • Some social media monitoring
  • Connecting clients to Podcast directories and other promotional opportunities

You'll need to be proficient with these tools:

  • G Suite (Gmail, Sheets, Docs,)
  • Slack
  • Aweber or ClickFunels
  • Deep knowledge of cloud based tools and familiarity with working and saving projects to and from the cloud instead of from a hard drive
  • Other editing and podcast tools are preferred but not required

Other details about the job

  • This is a 1099 contractor position.
  • The position is 20-25 hrs/week.  
  • Hours are flexible but time will need to be dedicated Monday-Friday. There is preference to availability at 10 am PST for daily check-ins.
  • The starting pay rate for this position is $20/hr
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact The Podcast Partnership directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in The Podcast Partnership’s position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience or passion for podcasts. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools:  G Suite, Slack, and Aweber or ClickFunnels.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe a time you were tasked with streamlining a system or process and the steps you took to achieve it.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

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Design Pro Blue Logo

Project/Lead Tracking Coordinator 40 hrs/week

 

Please Note: This job is being posted on behalf of Design Pro Remodeling  https://designproremodeling.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Details about the position

  • The position is a 1099 contractor position.
  • The position is 40 hrs/week 
  • The hours of work include some flexibility.  You must be able to check-in with subcontractors from 7 - 9 am ET, then enter updates to projects after 3 pm ET.
  • The starting pay rate for this position is $22/hr USD. 

Tools that you’ll need experience with:

  • Excel
  • Gmail inboxes

Construction industry experience helpful, but not required.

Since 2008, Design Pro Remodeling has been providing all-inclusive contracting for residential and commercial projects of all sizes in Maryland, Virginia, and D.C.  They are a 5-star rated company on Google that expects to deliver 100% client satisfaction.a

They’re looking for an organized, proactive, customer service oriented, multitasker to do the following:

  • own the lead opportunity tracking and project coordination process. You will be the face and ears of the Design Pro Operations Team, communicating heavily via phone and email with clients, tracking metrics, and assist with creating proposals.
  • work closely with the Project Manager, scheduling subcontractors, communicating with subs each morning to ensure that they are on-site, along with following up with the Project Manager.
  • answer phones and forward them to appropriate individuals. (Phone will be provided).

This  position will be a good fit if you possess the following qualities/experience:

  • Extremely detail-oriented.
  • Able to provide pristine, tempered, well thought out, and appropriate (urgency and contextually) communications (Phone, Email, SMS, Video Chat).
  • Prior customer service experience involving calls and email.
  • Ability to be flexible and adapt to changing priorities and schedules.
  • Enjoys wearing many hats and can juggle multiple projects/tasks simultaneously.
  • Is comfortable with chaos is the calm within the storm.

How to Apply:

Email: jobs@profitfactory.com

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Design Pro Remodeling  job.”

In the body of the message, please write me a 16 sentence email including:

Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience wearing many hats in a small business.  (black font, Verdana, 3 sentences)

Paragraph #2: An example of your project management experience.   (blue font, Verdana, 3 sentences)

Paragraph #3: How you stay organized with multiple and rapidly changing priorities.  (red font, Verdana, 4 sentences)

Paragraph #4:  If you are/are not currently working, why you’re interested in a new position and what you see yourself doing in 3 years.  (black font, Verdana, 3 sentences).

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

Virtual Administrative Assistant

10-20 hrs/week growing to 40 hrs/week

Please Note: This job is being posted on behalf of Wealth Source Group LLC (http://wealthsourcegroupllc.com/index.php by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

Wealth Source Group LLC is a local investment company that purchases single & multi-family properties and land. We buy properties in any price range, in any condition, and in any area. We deal with folks just like you in all kinds of situations, including yours.

We’re looking for someone who thrives working autonomously, is a self-starter, is able to be a leader and with the ability to manage others, has impeccable attention to detail and also understands what success in their job looks like.  

You must be able to touch base with the team in the mornings at a mutually agreed upon time for a team that operates on Pacific Standard Time. Other responsibilities will include:

  • Managing two other VA’s
  • Working and coordinating schedules to set up phone calls and contracts for motivated sellers
  • Marketing properties to buyers
  • Transaction coordination 

Experience in real estate is a plus but not required. 

You’ll need to be experienced with these tools:

  • Connected Investors
  • Profit Grabber
  • REWN

Position Details

  • The position will begin at 10-20  hours per week with the potential to grow to 40 hours per week
  • The starting pay rate for this position is $18/hr.
  • We want someone who’s interested in a long term (3+ years) position and can grow with us!

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Wealth Source Group LLC directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Wealth Source Group LLC position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience in real estate. (black font, Verdana, 3 sentences)

Paragraph #2: Your experience managing other assistants or coworkers..  (red font, Verdana, 3 sentences)

Paragraph #3:  Please rate your proficiency level using a scale of 0-10 (10 being highly proficient) with Connected Investors, Profit Grabber and REWN.   (blue font, Verdana, 3 sentences)

Paragraph #4:  If you are/are not currently working, why a new position interests you, and what your ideal schedule of work is.  (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

JOE GORDON

Virtual Executive Assistant

10-20 hrs/week

Please Note: This job is being posted on behalf of Joe Gordon (The McLean Group, LLC) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Joe Golden is the Principal and Senior Managing Director at The McLean Group, a leading independent investment bank that provides mergers and acquisitions (M&A), business valuation, and corporate finance services to middle-market businesses. Joe has worked with middle-market businesses for more than 30 years during which time he has been the founder, owner, and president of four businesses and will be venturing onto a new business this year.

We are looking for an Executive Assistant who is organized, driven, conscientious, highly professional, and client-focused. As our assistant you will be responsible for managing our entrepreneur’s email, schedule, business and personal calendars, to-do lists and agendas, travel arrangements and itineraries, and researching and purchasing items, planning conferences, assisting in implementing social media sites, and creating processes and procedures. You will be responsible for ensuring that you stay one step ahead and anticipating the needs of our entrepreneur while keeping him on track and organized.

In addition, you will be working closely with our clients, scheduling, following up, corresponding through phone calls, emails, and videos, hand addressing mail correspondences, processing documentation, entering and managing CRM data, addressing inquiries, and helping our entrepreneur foster strong client relationships. 

The successful candidate is one who possesses the following qualities:

  • professional communication skills - both written and verbal with strong phone skills
  • legible, nice penmanship/handwriting
  • experience with building the back-end of a business for a start-up company
  • excellent people skills, personable, polite and patient 
  • outstanding client services skills - always providing our clients with a positive experience
  • an independent and imaginative self-starter who thinks quickly and proactively
  • works efficiently without constant and direct supervision or guidance
  • confident with excellent judgment skills - ability to suggest improvements and make effective decisions
  • accountable with superb follow-up and follow-through skills
  • an innovative, resourceful problem solver - someone who comes to the table with solutions
  • takes pride in their work, is hardworking, respectful, trustworthy, with strong integrity
  • exceptional time management and task prioritization skills
  • growth-oriented - someone who is looking to grow professionally with our company 
  • tech-savvy with the ability to pick up software quickly
  • experience or a strong interest in marketing is a plus!

You’ll need to be experienced with these tools:

  • CRM Software (InfusionSoft or similar program)
  • Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
  • Gmail
  • Zoom

Position Details

  • This position is a contractor (1099) position
  • You must have at least three years of administrative assistant experience in a professional environment
  • The position will be 10-20 hours per week - could grow to more hours as you take on more tasks and as the need arises
  • Flexible hours between 8:00 am - 5:00 pm EST. Morning hours from 8:00 am - 10:00 am EST are needed to get the day started with email being checked throughout the day
  • Occasional but rare weekend hours may be needed with advanced notice
  • You must be available for periodic check-ins throughout the day and during off-hours as needed
  • The pay rate for this position is $20/hr with the possibility of a future increase given for outstanding performance and increased responsibility
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Joe Golden or The McLean Group directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in being Joe Golden’s Virtual Executive Assistant Position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you including your experience as a virtual executive assistant (please include the number of years) and managing your executive’s daily tasks, calendar, schedule, and email inbox  (if you have marketing experience let us know!). (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about a time you were one step ahead of your boss pre-empting and anticipating their needs and if you have experience with building the back-end of a business by creating systems and processes for a start-up company. (red font, Verdana, 4 sentences)
  • Paragraph #3: Tell us about your client management skills; the type of tasks you handled and how you’ve built strong client relationships. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), the EST hours and days you are available to work, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have a LinkedIn, please include the link to your profile. 

Be sure to attach a resume. Thanks!

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Virtual Assistant 10-15 hrs/week

Please Note:  This job is being posted on behalf of InBloom Jewelry  (https://inbloomjewelry.com/pages/custom-fine-jewelry) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them with assistants.

Position Details

  • This position is a 1099 contractor position.
  • The position will start with 10-15 hours per week, you must be available 2 - 3 hours/day, M-F to check emails, work on projects, check-in with Stacey.  There is flexibility with the schedule.
  • The starting pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long term (3+ years) partner.

About the company and position responsibilities

An award-winning designer and goldsmith, Stacey Krantz, founder of InBloom Jewelry has spent twenty years cultivating a distinctly modern design language deeply rooted in an appreciation for the details of the natural world. Combining her design aesthetic with technical skills anchored in traditional techniques, her work presents rare and unique offerings.  InBloom Jewelry focuses on custom design work along with offering unique pieces that can be purchased through the website (www.inbloomjewelry.com).

We’re looking for an assistant who loves looking at all the pieces of a process and creating a strong project management system,  who is innovative and not afraid to think outside the box, and possesses that “figure it out ability” mindset.  You must be able to support our mission of having a deep respect to serve their clients.

In this position, you’ll be creating and managing a project management system to be able to move clients through inquiry to the completion of their project.  This includes onboarding, invoicing, delivering documents, and follow up.  You’ll also manage the FB events and follow up comments o FB posts and Instagram.  

 Technical skills required:

  • Google Suite
  • Hubspot or similar CRM/email marketing tool
  • Square invoicing -- this can be quickly learned.
  • Social Media Marketing-- Facebook, Instagram 

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Stacey or InBloom Jewelry directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the InBloom Jewelry position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, highlighting you assistant “superpower”..  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with managing projects in a business setting. (red font, Verdana, 3 sentences)
  • Paragraph #3: Give us an example of an innovative idea that helped make your boss’s/entrepreneur’s job easier. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, and why a new position interests you, and what you see yourself doing in three years. . (black font, Verdana, 3 sentences)

A two-sentence closing providing the following: 

  • Provide the name of one of the collections under the silver heading on the InBloom website.
  • a closing salutation including your name, email address, and phone number. Please include a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

 

Cost Effective Healthcare

Virtual Administrative Assistant

20-25 hrs/week growing to 40 hrs/week

 

Please Note: This job is being posted on behalf of Cost Effective Healthcare (http://www.costeffectivehealthcare.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Dr. Sanjay Sharma is the founder of Optocase and MEDSKL. Both platforms offer masterclasses to medical professionals for continued education and certification. 

We’re looking for an ethical, detail orientated, customer and market focused professional who is a self-motivated learner. You must have experience working in digital platforms. Your responsibilities will include; email postings, implementing a customer success journey, LinkedIn prospecting, program development, scheduling talent, and editing content.

You must be someone who can work independently at times. You will be an integral part of the team with growing responsibilities to help streamline processes and offer suggestions for improvement.

Our position will be a good fit if you possess the following qualities/experience:

  • a proven track record working on multiple digital platforms
  • possess a tech-savvy and analytical mindset
  • superb communication skills (both written and verbal)
  • detail-oriented with high standards of excellence
  • excellent follow-up and follow-through skills
  • intelligent, articulate, and confident
  • experienced with organizing, coordinating, and managing many moving parts

You’ll need to be experienced with these tools:

  • Google Suite
  • Slack
  • Trello
  • Instagram

Familiar with these tools will be helpful but not required:

  • ActiveCampaign
  • Leadpages
  • ClickFunnels

Position Details

  • This is a 1099 contract employee
  • You must have at least two years of experience working remotely
  • The position will be 20-25 hours per week, with potential to grow to 40 hours per week
  • Core hours are Monday - Friday from 9-12 pm EST with additional flexible hours
  • The starting pay rate for this position is USD $18/hr

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Cost Effective Healthcare directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your first and last name) from (insert your city & state). I’m interested in the Cost Effective Healthcare position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your years of experience working with digital platforms and the type of tasks you handled. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about a time you were responsible for coordinating schedules for a large group of people and how you handled it. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience with ActiveCampaigns, Leadpages, ClickFunnels, or other similar platforms. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one) where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have one, the link to your LinkedIn profile.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Virtual Administrative Assistant

30+ hrs/week

Please Note: This job is being posted on behalf of Anna Powers (Sara Anna Powers) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Sara Anna Powers is the CEO of The Congruent Life, LLC which provides online business coaching and copywriting/messaging services. The Congruent Life, LLC offers a high-level Mastermind for faith-centered entrepreneurs who want to magnify their results in business while magnifying God with their business; Magnify Group Coaching which helps online business owners grow their revenue and impact; Magnetic Messaging® which provides business owners with instruction for conversion copywriting online; and the Faith Forward Online Business Podcast.

We are seeking a confident, intelligent, and sharp virtual assistant who will be invested in the vision of our company and is continually looking for ways to help us run smoothly, effectively, and efficiently. You will be our CEO’s gatekeeper, proactively anticipating her needs, finding ways to make her life easier, and keeping her on track and organized.

Some of your responsibilities will include managing her email inbox, calendar, schedule, and travel; setting up appointments and reminders; creating her to-do lists; assisting with event planning; onboarding, supporting, and maintaining client relationships; invoicing and sending late payment reminders; uploading videos; proofreading and editing content; creating and maintaining processes and procedures, and handling a variety of other administrative tasks. 

You must be an A-Player who has impeccable attention to detail, is dedicated and committed, and is always on-the-ball!

In addition to the requirements above, the successful candidate must possess the following experience/qualities:

  • intelligent, quick, and intuitive - someone who doesn’t need things explained repeatedly
  • excellent at providing client service, with wonderful people skills and the ability to build strong relationships
  • a perfectionist who is obsessed with details and prides yourself on rarely making mistakes
  • advanced proofreading and formatting skills - can spot typos, grammatical errors, and the smallest formatting mistakes with ease 
  • conscientious and competent with exceptional follow-through
  • reliable, dependable, and compassionate - someone who cares
  • a natural problem solver and resourceful - someone who comes to the table with solutions
  • excellent judgment skills - you exhibit sound judgment and the ability to make reasonable decisions without a lot of direction
  • clear and concise written and verbal communication skills - you speak with confidence, are easily understood, and produce professional correspondence free of grammatical and spelling errors
  • tech-savvy with the ability to learn new software and tools quickly
  • video-editing experience is not a requirement but is a plus!
  • copywriting experience is a huge plus!
  • owning a Mac is preferred as our presentations are normally delivered via Keynote

Technical skills required:

  • Google Drive (Gmail/Docs/Sheets/Forms)
  • Monday.com (or a similar PM tool, such as Asana)
  • Acuity (must have flawless scheduling management skills)
  • Kajabi (or a similar course management software such as Thinkific or Teachable)

Knowledge of these tools is not required but very helpful!

  • ConvertKit 
  • Stripe / Freshbooks 
  • Process Street 
  • Squarespace
  • Slack 
  • Vimeo 
  • Canva

Position Details

  • This position will start as a 1099 contractor position and will move to an employee W2 position after 60 days
  • You must have at least 2 years of Administrative Assistant experience
  • The position will start at 30 hours a week and will likely grow to additional hours with the right person and as the need arises
  • Monday - Friday with flexible hours between 10:00 am - 5:00 pm CST - morning hours are needed to get the day started with email being checked throughout the day.
  • Occasional weekend hours will be needed during launches/retreats which occur 4-5 times per year
  • Some travel will be required (a few times per year with expenses covered by the company)
  • The starting pay rate for this position is $20/hr
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Sara Anna Powers directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Sara Anna Powers Virtual Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, what makes you an A-Player administrative assistant, and tell us about your experience with handling your boss’ email, calendar, scheduling, and travel. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your impeccable attention to detail and your experience with proofreading and editing content (if you have copywriting experience tell us here!). Tell us about your experience with maintaining client relationships and the type of tasks you handled. (red font, Verdana, 4 sentences)
  • Paragraph #3: Let us know if you own a Mac and rate your level of experience from 0-10 (with 10 being advanced) with Google Suite, Kajabi, Acuity, Monday.com, and ConvertKit. Tell us about your experience with uploading videos, and if you have graphic arts or basic video editing skills. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Tell us if you are/are not currently working (if you are working let us know when you are available to start), where you see yourself in three years, and why you’d like to work for Sara Anna Powers. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Alliance of Conscious Entrepreneurs (ACE) 

Virtual Assistant

8+ hrs/week

Please Note: This job is being posted on behalf of Trey & Grace Stinnett (Alliance of Conscious Entrepreneurs) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Trey Stinnett is the co-founder of Alliance of Conscious Entrepreneurs (ACE) which helps heart-centered entrepreneurs do business better through financial education and mentoring. We host physical and virtual events and provide group and one-to-one coaching.

We’re looking for a virtual assistant who is confident, driven, organized, detailed, and great at research.

You will be Trey’s gatekeeper; managing his email inbox and calendar, keeping track of his schedule, creating to-do lists and agendas, and organizing and preparing him for meetings. Your primary goal will be to help our entrepreneur stay on-task, organized, and structured while also supporting our community manager; Grace Stinnet. We are looking for someone who can take initiative, is proactive and without being asked is continually looking to take on additional tasks that will free up our time so we can focus on our clients and business needs.

Some of your additional responsibilities will include: handling travel arrangements; scheduling and onboarding clients; following up with team members and coordinating, assigning and tracking projects; scheduling email marketing campaigns; invoicing and assisting our bookkeeper by providing data; editing and uploading videos; event planning; and creating a structured office environment by implementing and streamlining processes, procedures and systems so that things are are easily accessible and running efficiently.

In addition to the above, the successful candidate must possess the following experience and qualities:

  • strong communication skills both verbal and written
  • ability to juggle multiple priorities and easily adapt to changing priorities
  • someone who isn’t easily overwhelmed or flustered
  • has the confidence to speak up when something is off-track
  • resourceful, competent and undeterred by obstacles
  • resourceful - someone who takes pride in being able to figure things out on their own 
  • a self-starting, innovative, forward-thinker who can work effectively and efficiently without constant guidance or direction
  • conscientious, responsive and accountable - always follows through, is efficient and meets deadlines
  • friendly, easy-going, respectful and professional
  • tech-savvy - someone who can troubleshoot and pick up new tools and software quickly
  • project management skills are a plus!

You’ll need experience with the following tools:

  • Google Suite & Gmail
  • ActiveCampaign (or a similar CRM - must understand campaign sequences and funnels)
  • Asana
  • Email Marketing tool (ie: ActiveCampaign, MailChimp)

Knowing these tools is a plus!

  • Quickbooks
  • Premiere
  • Photoshop
  • Illustrator
  • Trello
  • Twist

Position Details

  • This is a (1099) contractor position
  • The position will start with 8 hours per week and could move to more hours with the right person and as the need arises  
  • Monday - Friday with flexible hours between 10:00 am - 6:00 pm CST
  • You must be available for quick periodic check-ins during off-hours or weekends as needed
  • Weekend hours will be needed one or two times per quarter for events- with advanced notice
  • The pay rate for this position is $20/hr USD
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (please do not contact Trey & Grace Stinnett directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Alliance of Conscious Entrepreneurs VA position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as a remote administrative assistant (including the number of years) and with managing your boss’s tasks and to-do list, calendar and email inbox, and travel arrangements. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about a time you took the initiative to free up your boss’s time by taking on tasks, and a time you had to switch gears and easily adapt to a changing priority. (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, Gmail, Asana, ActiveCampaign and an email marketing tool (specify the tool). Tell us about your experience with ActiveCampaign (or a similar CRM) and using funnels and campaign sequences. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), where you see yourself in three years and what makes you a great assistant. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and the link to your LinkedIn profile if you have one.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

 

The LeaderShift Project

Virtual Digital Marketing Assistant

20-25 hrs/week

 

Please Note: This job is being posted on behalf of The Leadershift Project  (https://theleadershiftproject.com) by Profit Factory (https://www.profitfactory.com). Please do not contact The Leadershift Project directly.  Profit Factory is a company that works with entrepreneurs to match them with virtual assistants.

The Leadershift Project program helps leaders and teams get their “shift” together!

It’s where business strategy and culture meet.  Their clients range from Fortune 500 to startups, universities, healthcare orgs, and nonprofits - any leader or org that wants to build a culture of engagement, open communication, innovation, and execution excellence.

We’re looking for a confident, very tech-savvy,  Marketing Assistant to take ownership of this position and be a stakeholder in the outcomes. You'll need to be someone who is experienced with email campaigns (creating and monitoring), highly organized, experienced (at least 1-year executive or marketing assistant experience, preferably virtual), and is highly accountable with an attitude of “the buck stops here.”

You'll be working directly with the Founder, moving training modules onto online platforms, helping her improve her website, assisting with creating slides, handling her calendar, and other administrative tasks.  A typical work week would be a blend of marketing, online course building tasks, admin/personal tasks, various projects, and research.  

You'll need to be VERY tech-savvy --  ie,  you know how to use various SaaS tools for marketing and productivity and/or can quickly learn them and teach the Founder what she needs to know while managing the overall use of the tools. 

The qualified team member is someone who:

  • is an independent and imaginative self-starter who thinks quickly and proactively.
  • needs minimal direction and has the self-confidence to make things happen.
  • is comfortable with working within  The Four Agreements: Be impeccable with your word, don’t make assumptions, don’t take things personally, always do your best.
  • has exceptional communication and listening skills and takes impeccable notes.
  • loves technology and apps, has worked with social media, CRMs, and podcasts. 
  • has a good sense of humor. 
  • fun, good-hearted, loyal,  and kind.
  • must be available to genuinely commit to the position for at least 3 years, although we hope you'll stay longer!

You'll need to be proficient with these tools:

  • Some type of automated email marketing platform (Drip, Aweber, Hubspot, Mailchimp)
  • WordPress
  • Social media platforms
  • Gmail and Google Drive
  • Microsoft Suite (Powerpoint, Word)

Other details about the job

  • This is a 1099 contractor position.
  • The position is 20-25 hrs/week with the potential to grow.  
  • The starting pay rate for this position is $22/hr with the opportunity for an increase based on performance.   There is the opportunity for incentive comp on sales of online courses/mastermind groups you help launch
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact The Leadershift Project team directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in the Leadershift Project Program position.”

In the body of the message, please write me an 18 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with/knowledge of email marketing campaigns. (black font, Verdana, 4 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools:  WordPress, email marketing platforms such as Aweber or Mailchimp, social media, and podcast uploading and editing.  (blue font, Verdana, 3 sentences)

Paragraph #3: Tell us about the most exciting marketing project that you worked on and what made it exciting for you.  (red font, Verdana, 4 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and what you see yourself doing in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • One of the certifications that Shani Magowsky, Founder has achieved listed on the Leadershift Project website.
  • a closing salutation including your name, email address, phone number and include a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

 

Executive Assistant

25-35 hrs/week

Please Note: This job is being posted on behalf of Brandon Yager (www.yagertraining.com, www.yagerrealty.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Brandon Yager is the co-founder of Yager Training, which helps coaches, entrepreneurs, and business owners master the art of sales by offering NLP, Timeline Therapy, and Hypnosis trainings to transform their life and business, and the founder of Yager Realty a California listing brokerage offering full-service real estate listing services for a flat fee. 

We’re looking for a virtual executive assistant who is organized, self-sufficient, and detail-oriented. You must be an action-taker, be a self-starter, and be proactive in finding solutions, accomplishing tasks, and finding ways to free up our entrepreneur’s time so he can focus on the bigger picture. You must have the ability to work in a fast-paced environment and handle stressful situations without becoming overwhelmed, frustrated, or impatient.

Some of your responsibilities will include:

  • Contract and IDC Agreements management - managing the process, entering contacts, reviewing details, proofreading, following up with clients and sales reps
  • Creating checklists, to-do lists, agendas, and reminders 
  • Email, Schedule and Calendar management
  • Basic Bookkeeping  tasks - receipts, expenses, reports
  • Communicating and following up with Clients & Sales Reps, ensuring tasks are staying on track
  • Researching bids, costs, expenses, etc.
  • Acting as Brandon’s gatekeeper and keeping him on track and organized
  • Assisting with Payroll and 1099 commission payouts
  • Gathering metrics data, creating spreadsheets, and keeping track of stats
  • Real estate tasks - property metrics, booking, construction organization

In addition to the above, the ideal candidate must possess the following experience/qualities:

  • exceptional communication skills, both written and verbal
  • strong phone skills
  • quick and sharp with the ability to handle many moving parts 
  • accountable and conscientious with strong follow-through
  • outstanding client and customer service skills
  • confident and assertive, with the ability to stay calm under pressure
  • someone who isn’t overly sensitive or easily flustered
  • resourceful, with excellent judgment skills and the ability to solve problems on your own
  • superb time and task management skills
  • hardworking, highly motivated, reliable 
  • tech-savvy with the ability to pick up new software quickly
  • proficient in research and getting the facts, data, final numbers
  • real estate knowledge is a plus!

You’ll need experience with the following tools:

  • G-Suite & Drive
  • Microsoft Office & Excel
  • Ontraport (or a similar web-based CRM system)
  • Bench.co Bookkeeping (or a similar business accounting system)
  • TeamWork.com - Projects (or a similar Project Management tool)
  • Calendly, Gsuite Schedule
  • Evernote-notes

Being familiar with these tools will be helpful:

  • CallFire.com AutoDialer Software
  • Air Table
  • Gusto.com
  • Social Media Management (for a business)

Position Details

  • This position is a contractor (1099) position.
  • You must have at least two years of executive assistant experience
  • The position will start with 25-35 hours per week
  • Flexible hours between 10:00 am - 7:00 pm CST with morning hours needed to get the day started and for our Monday morning team meeting.
  • Occasional weekends will be needed.
  • You must be available for periodic check-ins throughout the day and during off-hours as needed. 
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Brandon Yager directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Brandon Yager Executive Administrative Assistant position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, how many years experience you have as a remote executive assistant, and the type of tasks you handled daily for your executive. (black font, Verdana, 3 sentences)
  • Paragraph #2: How you’ll increase our executive’s productivity by being his gatekeeper and helping him stay organized and on-track. Tell us if you own a Mac and rate your level of experience from 0-10 with G-Suite, Microsoft Office, Ontraport, Zoho Books, and Trello (or similar CRM/Accounting/PM tools). (red font, Verdana, 3 sentences)
  • Paragraph #3:  Tell us about your experience working in a fast-paced environment and handling multiple tasks and about a time you’ve dealt with a highly stressful work situation and how you’ve handled it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you plan to leave your current position for this one), where you see yourself in three years and what makes you a great executive assistant. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and a link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Administrative Assistant

10 hrs/week

Please Note: This job is being posted on behalf of The Ignition Company (theignitionco.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Chris and Sarah Janzen are a passionate and busy husband and wife team that runs The Ignition Company which provides transformational coaching programs for leaders who demand the most of themselves; The Ignition Academy, that helps men get their careers, finances, health, and personal mojo back; and The Ignition Show a weekly podcast that uncovers what it truly takes to unlock your full potential and fuel your greatness. 

We’re looking for an Executive Assistant superstar who is upbeat and friendly, is resourceful and driven, and efficient and proactive. You will be supporting both Chris and Sarah in all three areas of the business as well as some personal tasks and will be responsible for managing the support email inbox, scheduling and managing social media posts; keeping track of and reporting on funnels, stats, and ads; uploading, editing, and creating thumbnails for podcasts; providing basic tech support for weekly coaching calls; editing and updating websites; researching prospects, and scheduling and onboarding new clients, and handling a variety of other administrative tasks. You must be caring, compassionate, and have an authentic interest in self-development and helping others realize their true potential.

In addition to the above, the successful candidate must possess the following experience and qualities:

  • a smart, intuitive, highly motivated “A-Player” - always ready to hit the ground running!
  • a reliable, hardworking, self-starter who has strong follow-through 
  • detailed-oriented with strong organizational skills
  • has a “sparky” energy & a positive “can-do” attitude - is a pleasure to work with, loves what they do, and does what it takes to get the job done!
  • strong communication skills - both verbal and written
  • a people person - can talk on the phone or video calls & have a cheerful disposition
  • exceptional client/customer service skills
  • is resourceful and works effectively without constant and direct supervision or guidance
  • proactive and takes initiative - is always one step ahead of our entrepreneurs, preempting their needs and taking on tasks without being asked
  • is continually looking for ways to improve business processes and implementing best practices
  • you must own a MAC to be considered for this position
  • you must be comfortable using a variety of software and internet tools
  • basic marketing experience is a plus!

You’ll need experience with the following tools:

  • WordPress
  • Garageband (or a similar audio editor for podcasts)
  • Convertkit (or a similar CRM and Email Marketing tool)
  • Pixelmator (or a similar image editor)

Helpful but not required:

  • Google Suite
  • Microsoft Suite / Office 360
  • WordPress Divi theme
  • iMovie
  • Asana
  • Quickbooks

Position Details

  • This position is a contractor position
  • You must have at least two years of administrative experience in a remote environment
  • The position will start out with 10 hours per week, and may increase in hours with the right person and as the need arises
  • Flexible Hours - you must be available to check emails 4 times a day during weekdays and at least once a day on weekends. You must also be available for:
    • Team meetings (Mon or Fri morning)
    • Live group coaching calls (Thursdays 11:45 am -12:15 pm est)
  • The pay rate for this position is $20/hr USD
  • We’re looking for someone to become a long-term (3+ years) team-player

How to Apply:

Email: jobs@profitfactory.com (please do not contact Chris and Sarah Janzen or The Ignition Company directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in The Ignition Company Virtual Assistant position”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason (s) why you think this job is a great fit for you, including your experience as a remote administrative assistant (including the number of years) and the type of tasks you performed, and your experience with social media management and marketing. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about a time you were resourceful and able to figure out a problem on your own, and about a time you anticipated your boss’s needs by taking a task off their plate to better support them. (red font, Verdana, 4 sentences)
  • Paragraph #3: Tell us if you own a Mac and rate your level of proficiency from 0-10 (0 being the lowest) with WordPress, Garageband, Convertkit, and Pixelmator (or a similar audio editor, CRM,  email marketing, or image editor tool - please specify the software) and in what capacity you’ve used these tools. (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working (if you are working please indicate if you will be leaving your position for this one), where you see yourself in three years and what makes you a superstar assistant. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

SECOND CHANCE FOODS

Virtual Assistant 10 hrs/week growing to 20 hrs/week

Please Note:  This job is being posted on behalf of Second Chance Foods (http://secondchancefoods.org/) by Profit Factory (http://profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Second Chance Foods (http://secondchancefoods.org/is a 501(c)(3) nonprofit food rescue organization dedicated to elevating the quality of food available to food program clients in the lower Hudson Valley.

We’re  looking for an assistant who has a good deal of experience with different systems and technology that would be able to recommend the best and most efficient tools for the team to use. We will need the assistant to be comfortable with content creation in multiple formats. Strong writing and editing skills are a must for this position.

Your responsibilities will include:

  • Being available for a weekly call to discuss projects and deadlines for the week.
  • Creating a monthly newsletter.
  • Keeping the website up to date.
  • Editing videos to be used on social media.
  • Writing press releases for local press.
  • Keeping track of metrics. 

You'll need to be proficient with these tools:

  • Mailchimp
  • WordPress
  • Video editing software

Other details about the job:

  • Our position will start out at 10 hrs/week and could potentially grow to 20 hrs/week.
  • The hours are flexible throughout the week, but you must be available for a weekly morning call at 8 am EST.
  • This is a 1099 contractor position.
  • Content creation background is helpful.
  • Pay rate is $18.00/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in the Second Chance Foods Assistant Position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for the Second Chance Foods job. "

  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience creating content for a remote organization. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had working with video editing, photo editing and WordPress.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  Mailchimp, WordPress, iMovie. (or other similar tools)  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 3 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

 

Executive Administrative Assistant

Full Time - 30-40 hrs/week

Please Note: This job is being posted on behalf of Roberson Waite Electric (www.roberson-waite.com) by Profit Factory (http://profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Roberson Waite Electric provides turnkey substation construction and testing services to utilities throughout Southern California. With over 40 years of experience in not only construction but relay testing and the commissioning of new equipment, you can depend on us to offer a complete and comprehensive approach to all your substation needs.

We’re looking for a virtual executive assistant who is exceptionally organized, honest, transparent, has strong follow-through, and is self-motivated to provide executive-level support for the day-to-day activities of our very busy CEO.  

Some of your responsibilities will be managing his heavy email inbox; calendar management and scheduling; creating and maintaining his daily and weekly to-do list; managing, organizing, and prioritizing his quarterly goals and objectives; and interfacing with the leadership team and his direct reports and attending meetings, tracking action items, and sending out meeting notes. You must be someone who isn’t easily flustered during stressful times, is upfront and honest, and someone who doesn't hide mistakes, can speak up when necessary and doesn’t take things personally. You will be responsible for keeping our CEO structured, organized, and on-track both professionally and personally in his day-to-day activities.

In addition to the above, the ideal candidate will be excellent at anticipating our CEO’s needs and have the following skills and qualities:

  • highly professional and trustworthy with the ability to be discreet with confidential information
  • has a strong level of honesty, integrity, and loyalty
  • is conscientious, responsive, and accountable
  • has outstanding communication skills, both verbal and written
  • a forward thinker who is proactive, takes initiative and looks to find solutions to problems
  • is humble with a good sense of humor, and is easy going and approachable
  • works efficiently without constant and direct supervision or guidance
  • communicates effectively and get along with team members at all levels 
  • exceptional time management and task prioritization skills
  • tech-savvy with the ability to pick up new software quickly
  • project management skills are a plus!

Technical Skills Required

  • Microsoft Suite
  • Advanced Excel and Powerpoint 
  • Owning a PC is preferred!

Experience in the following is a huge plus but not required:

  • EOS (Entrepreneurial Operating System)
  • Traction Tools

Position Details

  • This is a W2 employee position
  • Benefits include medical and dental insurance, 401K profit share, PTO, sick time, and paid holidays
  • You must have at least two years of executive administrative assistant experience in a remote environment
  • The position is 30-40 hours per week
  • Hours are between 7:00 am - 4:00 pm pst with a one-hour unpaid lunch break - Morning hours are needed to get the day started
  • You must be available for occasional check-ins during off-hours or on weekends as needed
  • The starting pay rate for this position is $20/hr
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact James Waite or Roberson Waite Electric, doing so will disqualify you from the position)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Roberson Waite Electric Executive Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, how many years experience you have as a remote Executive Assistant, and the type of tasks you handled daily for your executive. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about a situation that demonstrates your confidence to do this job and how you’ll ensure that our executive stays on track and organized. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us if you own a PC and rate your level of experience from 0-10 with Excel, Powerpoint, Outlook, EOS, and Traction Tools. Tell us about a time when you took responsibility for a mistake you made at work and how you handled it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please indicate if you are planning to leave your job for this position), where you see yourself in three years and why you would be a great executive assistant to our CEO. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the profile link.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________