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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

  • Reside in the United States or Canada
  • Follow the exact instructions as listed under the "How to Apply" section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

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Administrative Assistant

35-40 hours/week

Please Note: This job is being posted on behalf of Professional Home Solutions LLC (professionalhomesolutionsllc.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Steven and Lauren Mernick are the founders of Professional Home Solutions LLC, a husband and wife real estate investing team that buys property throughout Connecticut, as well as parts of Rhode Island and Massachusetts. Professional Home Solutions LLC is built on values of honesty and integrity and provides solutions for buyers and sellers that produce outcomes that may not otherwise be possible.

We’re looking for a virtual administrative assistant who is responsible, has strong attention to detail, and is organized, trustworthy, and reliable. Some of your responsibilities will include, managing social media accounts and creating and uploading content; scheduling meetings, showings, and appointments; calendar and email management; preparing documentation and contracts, organizing data and files; posting to our website; working with vendors and customers and handling inquiries; researching; screening and making phone calls, attending video meetings and providing support; managing schedules, to-do lists, and agendas; creating processes and procedures, and a variety of other administrative tasks. 

In addition to the above, this may be the perfect job for you if you enjoy being the “go-to” person, love being in a supportive role, and possess the following qualities: 

  • extroverted, confident, outgoing, and friendly
  • strong customer service and people skills
  • exceptional communication skills - able to communicate effectively, both verbally and written
  • self-sufficient, autonomous, and flexible
  • honest, kind, easy-going, and approachable
  • intuitive - able to anticipate problems before they arise
  • innovative, forward-thinking, and growth-oriented
  • an action taker and a quick thinker, with a strong work ethic
  • is not afraid to speak up when appropriate or when something is off-track
  • works efficiently without constant and direct supervision or guidance
  • accountable and conscientious with superb follow up skills
  • tech-savvy with the ability to learn new software and tools quickly
  • experience in real estate is a plus!

You’ll need to be experienced with these tools:

  • Social Media Management for business (Facebook, Instagram)
  • Google Suite
  • Microsoft Suite
  • Calendly or a similar scheduling tool

Knowing these tools are helpful but not required:

  • Freedomsoft
  • WordPress (basic)
  • Slack
  • Zoom
  • Audio Editing tool

Position Details

  • This is a contractor (1099) position
  • You must have at least two years of experience as an administrative assistant or in a supportive role handling administrative tasks
  • The position will start with 10-20 hours and could grow to more hours with the right person and as the need arises  
  • Monday-Friday with flexible hours between 10:00 am - 7:00 pm EST- certain hours to prep for meetings may be needed at times and can be discussed and determined during the hiring process
  • The pay rate for this position is $20/hr USD
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Steven and Lauren Mernick or Professional Home Solutions LLC directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Professional Home Solutions Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you would be a great fit for this role, including your experience and number of years as an administrative assistant and the type of tasks handled for your boss. Let us know if you have experience working in the real estate industry. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with managing social media accounts and creating content and a consistent online presence for a business. (red font, Verdana, 3 sentences) 
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) in Google Suite, Microsoft Suite, and Calendly or a similar scheduling tool. Tell us how you’ll learn the tools you don’t know listed in the job description so that you’re ready to use them if hired. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), where you see yourself in three years and why you’d be a great virtual assistant for Professional Home Solutions. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn account please include your profile link.

Be sure to attach a resume. Thanks!

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Office Assistant

35-40 hours/week

Please Note: This job is being posted on behalf of Will Duffy (duffymethod.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Will Duffy is the CEO of WD Wealth Strategies which provides comprehensive financial planning and tax strategies for accredited investors and business owners.

We are looking for a competent virtual office assistant that will help support our team. You will be responsible for data entry, scheduling and calendar management, interacting with clients, monitoring tasks and workflows, creating/editing PDFs, maintaining forms, compliance tracking and record-keeping, digital filing, screening phone calls, tracking inventory and ordering, accepting contacts through Linkedin and Facebook and handling a variety of other administrative tasks.

The ideal candidate will have the following skills and qualities:

  • a problem solver who is always looking for ways to improve processes and efficiencies
  • is on top of things and strives to learn from mistakes
  • a team player who is easy going and has a positive bubbly attitude
  • enjoys being busy, is flexible and motivated, and has excellent multi-tasking skills
  • is driven, enjoys a challenge, and always gives it their all to get the job done
  • detail-oriented with strong writing skills, spelling, and grammar
  • dependable, reliable, and accountable
  • exceptional organization and communication skills
  • is open to constructive criticism, can learn from it, and doesn't get defensive
  • a good memory, someone who doesn't need to be told things repeatedly 
  • tech-savvy with the ability to learn new software quickly
  • Financial Industry Knowledge helpful but not necessary

You’ll need to be experienced with these tools:

  • Google Suite - All Google products (Drive, Docs, Sheets, Gmail, Google Voice)
  • Microsoft Word and Excel
  • Adobe Acrobat

Familiarity with these tools is helpful but is not required:

  • Redtail (or a similar CRM)
  • Dropbox
  • Monday.com
  • Windows 10

Position Details

  • This position is a W2 Employee position.
  • Benefits include: 401(k) - Company contributes 5% with no contribution needed, Fully Paid Annual Work Trip to Puerto Rico, Performance-based Annual Bonus, Microsoft Surface Pro
  • You must have at least two years of Office of Administrative Assistant experience.
  • The position will be approximately 40 hrs per week.
  • Flexible hours between 8:00 am - 5:00 pm. 
  • Some Travel will be needed for our annual sun & fun weeklong work trip to Puerto Rico 
  • The starting pay rate for this position is $18/hr.
  • We’re looking for someone to become a long-term (3+ years) member of our team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Will Duffy Financial or WD Wealth Strategies directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the WD Wealth Strategies Office Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you and your experience as an office/administrative assistant (include the number of years) and the type of tasks you handled for the team and office. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your attention to detail and how you ensure that your work is accurate & free of errors, and about a time you used your problem-solving skills to solve and find a solution to a problem. (red font, Verdana, 4 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) in Google Suite (mention the Google apps you know), Microsoft Word and Excel, and Adobe Acrobat. Tell us about your technical skills and how you go about learning new software or tools quickly. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working, when you are available to start, where you see yourself in 3 years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, phone number, and the link to your LinkedIn profile if you have one.

Be sure to attach a resume. Thanks!

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Virtual Assistant

10-20 hours/week

Please Note: This job is being posted on behalf of Ezra (ezra.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Ezra’s mission is to detect cancer early for everyone in the world. With the help of the nation's top medical experts, they’ve designed MRI and low dose CT scanning protocols to detect cancer in up to 14 organs. They’re working with top researchers and doctors to help Ezra become the new norm.

We are looking for a virtual assistant who is personable and enjoys working with others. The successful assistant will have incredible attention to detail, and have a proven track record working autonomously. 

You must be someone who is proactive and takes ownership and does not need a lot of supervision or guidance. 

The successful candidate is one who possesses the following qualities:

  • calm mannered, approachable, flexible, accommodating, and easy-going
  • an independent critical thinker - able to think through a process and know what is needed and what is a priority
  • accountable with superb follow-up and follow-through skills
  • has the confidence to speak up when appropriate or when something is off-track
  • tech-savvy with the ability to learn new software and tools quickly

You’ll need to be experienced with these tools:

  • Google Suite
  • FrontApp
  • Expensify

Position Details

  • This position is a contractor (1099) position
  • The position will be 10-20 hours per week 
  • Flexible hours between 9 am and 12 pm EST Monday-Friday
  • The pay rate for this position is $24/hr
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Ezra directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in being Ezra’s Virtual Assistant Position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you including your experience as a virtual assistant (please include the number of years) and the type of tasks you managed for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your proven ability to find tasks and work on your own without needing a lot of guidance or direction (include an experience doing so). (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, FrontApp, and Expensify. If you don’t know FrontApp, tell us how you’ll learn it so you're ready to use it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), state if you are available to work days and hours mentioned in the job posting, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have a LinkedIn, please include the link to your profile. 

Be sure to attach a resume. Thanks!

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Administrative Assistant at least 15 hours/week with potential to grow to 30-40 hours/week

Please Note:  This job is being posted on behalf of Stimulead (https://stimulead.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Stimulead is a virtual think tank of intensely thorough problem solvers most interested in two things: The potential of a product to influence an industry, thus increasing its sales. And the depths of your ideal client’s psychology. In more practical terms, we optimize client acquisition systems for our clients.

We are looking for a dedicated administrative assistant who is used to being given project outcomes, instead of project tasks. The successful candidate must be able to work autonomously, while working out loud to keep the entrepreneur up to date on the completion of projects. 

In addition to the above, the successful candidate must possess the following qualities:

  • self-motivated
  • strong initiative to take on projects and tasks without being asked
  • reliable, hardworking, with a very strong work ethic
  • resourceful, efficient and flexible
  • exceptional communication skills - both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • conscientious with strong follow-through and excellent judgment skills

Requirements:

  • experience writing and editing
  • a background in copywriting, proofreading or content creation is preferred
  • experience with ActiveCampaign, Infusionsoft, or other similar platforms
  • previous work within Trello or other project management systems
  • the ability to manage contractors: expectations communications, follow-ups, payments
  • experience managing email accounts besides their own

Experience in these tools is a plus!

  • Google Suite
  • WordPress
  • Trello

Position Details

  • Our position will start around 15 hrs/week and could grow to 40.
  • Working hours will be flexible between 9 am and 5 pm EST.
  • This is a 1099 position.
  • Marketing background is helpful.
  • Pay rate is $24/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in the Stimuleads position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for the Stimuleads position. "

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had with content creation, copywriting, editing and proofreading.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  project management tools (Trello or others), WordPress, Google Suite,  (or similar tool)  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

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Logo

Virtual Assistant 20 hrs/week growing to 40 hrs/week

 

Please Note: This job is being posted on behalf of Mingo Properties  (http://mingoproperties.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

Mingo Properties (http://mingoproperties.com/) is a real estate investment company that specializes in Lease To Own Homes providing solutions for both buyers and sellers. Through their hands-on approach, the Team works with potential homebuyers with no credit or bad credit looking for a way to buy now instead of renting and they help home sellers get the most of their property with creative financing structures to fit their needs.

We’re looking for a proactive virtual assistant experienced in a small business environment to support our key executives, Greg and Cami.  The ideal candidate will be someone who: 

  • Quickly learns and becomes proficient with our CRM – Freedomsoft. There are many features to learn, i.e. drip email campaigns, electronic documents, marketing, scheduling, etc.
  • Has the experience and tech-savviness to build the foundation for our social media platform within Facebook, Linked In and Instagram.
  • Learns the terms of the business and manages emails and communication with potential sellers.
  • Is proactive and comfortable with working independently.
  • Has a warm and friendly communication style, along with a sense of humor.

Your position will include such activities as:

  • At the end of each day (M-F, by 5 pm ET) preparing everything Greg and Cami need for the next day based on their schedule and the CRM.
  • Working in the CRM --  entering data, marketing and scheduling. Training is provided on Freedomsoft.
  • Developing and managing our social media program, posting content, using your skills to create an engaging presence.
  • Transaction coordinating -- handling details such as banking, title company appts, etc.
  • Managing email.

You’ll need to be experienced with these tools:

  • CRM such as Salesforce, Podio, InfusionSoft
  • Social media management -- FB, LinkedIn, Twitter, Instagram
  • Google Suite (sheets, gmail, docs)

Real estate experience is a plus, but not required.

Position Details

  • This is a 1099 contractor position.
  • The position will start out at 20 hrs/week and grow to full time in the next 3-6 months.  The hours are flexible. You must be able to communicate at the end of each day M-F, 5 pm ET the information necessary for their next day’s activities to Greg and Cami.
  • The starting pay rate for this position is $20/hr.
  • We’re looking for someone to partner with us long term  (3+ years)

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Greg, Cami or Mingo Properties directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Mingo Properties position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with managing someone else’s email inbox. (black font, Verdana, 3 sentences)
  • Paragraph #2: Your experience with social media in a business -- creating posts, posting content, etc..  (red font, Verdana, 3 sentences)
  • Paragraph #3:Rating your experience with the following tools on a scale of 0-10:  CRM (Salesforce, Hubspot, etc), Quickbooks, and WordPress.  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  Paragraph #4:  If you are/are not currently working, why a new position interests you and what you think you’ll be doing in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • The address of one of the properties listed on the Mingo Properties website.
  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

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Executive Assistant

30-40 + hrs/week

Please Note: This job is being posted on behalf of Dr. Vicki Johnson (ProFellow) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Dr. Vicki Johnson is the Founder and Director of ProFellow; the world’s leading online resource for information on professional and academic fellowships. ProFellow makes funding opportunities easier to find,  shares advice on the competitive application process, and provides a free database of  awards for individuals for professional development, graduate-level study, research, and creative projects.

We are seeking a confident, intelligent, and sharp executive assistant who has impeccable attention to detail, is thorough and efficient, and has exceptional organizational skills. As Dr. Johnson’s right-hand person your responsibilities will include; managing her email inbox, responding to advertising inquiries, calculating and reporting ad results, sending email announcements, maintaining and updating our database, designing newsletters and email campaigns, managing our social media platforms, proofreading and editing content, creating posts in WordPress, and handling a variety of other administrative tasks that will help our business run smoothly & efficiently.

Working at ProFellow would be a great fit for you, IF you...

  • want to work for a successful female-founded online enterprise with a social impact mission in the higher education space.
  • crave meaningful work and want to make a difference in people’s lives.
  • are tech-savvy and love to learn new things - including tools, systems and strategies that could help our organization make a bigger and better impact.
  • are someone who does what they say they’re going to do. You have impeccable follow-through. When you say, “I will deliver this project by Thursday at 3 pm EST” you get it done. When you give your word, you mean it.
  • would love to have a job that includes mentorship for your long-term professional development.
  • have exceptional written and verbal communication with advanced proofreading and formatting skills - someone who can easily spot typos and produce work that is free of grammatical and spelling errors.
  • have superb client services experience - personable, kind, and supportive.
  • are a natural problem solver who is resourceful - someone who seeks answers and comes to the table with solutions.
  • proactive with strong initiative - someone who always thinks ahead, anticipates situations before they happen, and take on tasks without being asked 
  • flexible, adaptable, and approachable - you’re not easily frustrated or flustered and can stay calm, cool, and focused in any situation
  • reliable and compassionate- takes great pride in their work, cares about the business, and the people around them

Technical skills required:

  • Kartra (or a similar email marketing software, like Mailchimp)
  • G-Suite
  • WordPress (Basic skills)
  • Social Media platforms for a business (Facebook, Twitter, Instagram, LinkedIn)

Knowledge of these tools is not required but very helpful!

  • Salesflare (or similar CRM software for customer tracking)
  • Vimeo
  • Canva
  • Lastpass
  • Hootsuite (social media scheduling tool)

Position Details

  • This position will start as a 1099 contractor position and if applicable, will likely move to an employee W2 position after 90 days
  • The position will be between 30-40 hours a week
  • Monday - Friday with flexible hours between 8:00 am - 4:00 pm PST - Client facing tasks must be done during business hours, however, project tasks can be completed during flexible hours
  • The starting pay rate for this position is $18/hr with room to grow with the right person and based on performance
  • We’re looking for someone to become a long-term (2+ years) team member who is looking for a career path and not a short term gig. Assuming it’s the right fit, you’d be eager to commit to staying with ProFellow for 2 years or more.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Dr. Vicki Johnson or ProFellow directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the ProFellow Executive Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • One sentence opening salutation that says: "Hi there, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an executive assistant and the type of tasks you’ve handled; and your experience with managing social media platforms for a business (tell us which ones). (black font, Verdana, 4 sentences)
  • Paragraph #2: Tell us about your exceptional writing skills, your impeccable attention to detail, and your experience with proofreading and editing content. (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of experience from 0-10 (with 10 being advanced) with Google Suite, Kartra (or a similar email marketing tool, like Mailchimp), Salesflare (or a similar CRM), and WordPress. Tell us about your experience with creating newsletters and email campaigns. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Tell us if you are/are not currently working (if you are working let us know when you’d be able to start if offered this position), where you see yourself in three years, and why want to work for Dr. Vicki Johnson. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • on the ProFellow website, what is their mission?
  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn account please include your profile link.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Social Media Assistant

25-40 hrs/week

Please Note: This job is being posted on behalf of Take Your Power Back Now LLC (https://takeyourpowerbacknow.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Take Your Power Back Now LLC coaches women entrepreneurs, giving them confidence and cash flow strategies that will help them overcome fear and create a portable profitable online coaching biz they can rock in their bikini if they want to!

We are looking for a Social Media Assistant who is friendly, caring, personable, and detail-oriented. You will be supporting our Social Media Manager, launching Facebook ads, emailing clients, answering support tickets, attending LIVE Q & A, engaging and supporting our clients on social media groups, and assisting with a variety of administrative tasks. 

You must have strong customer service experience, be comfortable speaking on video, know the ins and outs of Facebook, Facebook Ads, and Facebook Pixel data; and have experience with funnels, creating content, and copywriting marketing. 

You will be working closely with our team, supporting them with Ontraport and Kajabi CRM projects and campaigns, tracking client payments, answering incoming and outgoing emails, handling client payment disputes, and working with disgruntled client complaints.

You must have a high-speed internet connection, be extremely tech-savvy, and have experience and patience with assisting clients with technical skills. 

 In addition to the above, this position may be a good fit if you:  

  • are upbeat outgoing, effective, and have a positive attitude
  • are a “Go-Getter” who loves challenges and learning new processes, tools, and applications
  • have customer care experience
  • kind, helpful, and supportive 
  • is comfortable being in a straightforward, no-filter, candid, and fun environment
  • can take charge and be proactive in situations and tasks
  • excellent communication skills, both verbal and written
  • can get things done without being asked and doesn’t need to have their hand held
  • can prioritize & plan and have strong organizational skills
  • take initiative (you can anticipate something that is needed before it’s delegated!)
  • are a quick learner & don’t need things explained repeatedly
  • have an understanding of e-commerce and digital marketing

Technical skills required - You must be well versed in the use of these tools so you can hit the ground running:

  • Social Media Apps - Facebook, Instagram, YouTube
  • Facebook Ads
  • Ontraport
  • Kajabi
  • iMovie
  • Canva

Position Details

  • This position is a contractor (1099) position.
  • The position will begin at approximately 25-40 hrs per week, as you contribute and expand your workload more hours will be available
  • Flexible schedule, however, you must be available between the hours of 9:00 am - 5:00 pm PST to check emails three times a day, answer client's inquiries, and attend meetings.
  • You will work with our team, to set schedules to ensure that we have support coverage 7 days a week
  • The pay rate for this position is $ 20/hr. 
  • We’re looking for someone to become a long term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Take Your Power Back Now directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Take Your Power Back Now Social Media Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience with Social Media Apps, Facebook ads, and Social Media analytics. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with providing technical support to clients and if you have experience with hosting or participating in live video training events. (red font, Verdana, 3sentences)
  • Paragraph #3: Tell us if you have high internet speed, and rate your level of experience from 0-10 (with 10 being highly proficient) with Ontraport, Kajabi, iMovie, and Canva with an explanation of how you have used these tools. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working, where you see yourself in 3 years and the days and times (in pacific time zone) that you are available to work. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and a link to your LinkedIn profile (if you have one)

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Administrative Assistant

25-30 + hrs/week

Please Note: This job is being posted on behalf of Dr. Sonja Stribling (drsonja.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Dr. Sonja Stribling is a coach, speaker, television talk show host, and author. With her guidance, tools, and secret formula, she helps and empowers women to have more confidence, dig deep and discover why they aren’t thriving personally and professionally so they can have a fulfilled life and booming business.

We are looking for an administrative assistant who has a “can do” attitude, is upbeat and helpful, and is organized, driven, and client-focused. As our assistant some of your responsibilities will include managing Sonja’s email, calendar, do list, and agendas; handling travel arrangements and event planning; onboarding, interacting with clients and facilitating meetings; overseeing projects and goals and monitoring deadlines; and creating and maintaining systems and processes.

You must be someone who is proactive and takes ownership and does not need a lot of supervision or guidance. 

The successful candidate is one who possesses the following qualities:

  • superb people and client services skills - professional, personable, and friendly
  • calm mannered, approachable, flexible, accommodating, and easy-going - someone who isn’t moody or easily flustered
  • an independent critical thinker - able to think through a process and know what is needed and what is a priority
  • works efficiently and is a self-starter and is self-sufficient - can manage your time and work on your own without having to be told what to do
  • an innovative, resourceful problem solver - is proactive and not reactive
  • accountable with superb follow-up and follow-through skills
  • has the confidence to speak up when appropriate or when something is off-track
  • takes pride in their work, is hardworking, respectful, and trustworthy
  • tech-savvy with the ability to learn new software and tools quickly

You’ll need to be experienced with these tools:

  • Ontraport (for CRM and Email Marketing)
  • Slack
  • Zoom
  • Google Suite
  • Office 360

Familiar with these tools is helpful but not required:

  • Canva

Position Details

  • This position is a contractor (1099) position
  • The position will be 25-30 hours per week - and will likely grow to 40 hours quickly with the right person
  • Flexible hours between 9:00 am - 5:00 pm EST with the following required hours needed:
    • Tuesdays and Wednesdays from 1:00 pm - 3:00 pm EST (for our online coaching calls)
    • One weekend a month (for our speaking events)
  • Some travel will be needed for events and team retreats (a few times per year)
  • The pay rate for this position is $18/hr
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Dr. Sonja Stribling directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in being Dr. Sonja Stribling’s Administrative Assistant Position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you including your experience as an administrative assistant (please include the number of years) and the type of tasks you managed for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your proven ability to find tasks and work on your own without needing a lot of guidance or direction (include an experience doing so). (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, Office 360, Slack, Zoom, and Ontraport (or a similar CRM and Email Marketing tool). If you don’t know Ontraport, tell us how you’ll learn it so you're ready to use it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), state if you are available to work days and hours mentioned in the job posting, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • On Dr. Sonja Stribling’s website, what is the name of her TV show, and on what network is it broadcasted?
  • a closing salutation including your name, email address, phone number, and if you have a LinkedIn, please include the link to your profile. 

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

JONATHAN JESPER

Personal Assistant

10+ hrs/week

Please Note: This job is being posted on behalf of Jonathan Jesper (amazon.com/nutriana) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Jonathan Jesper is a visionary and dreamer. He thinks deeply, imagines the possibilities, and loves to absorb information and ideas. He currently runs an e-commerce business that focuses on selling private label products on Amazon.com. Jonathan’s goal is to expand his personal growth by being involved in businesses and projects that impact the lives of others.

If you are an experienced assistant who dreams of impacting humanity and benefiting others this may be the perfect job for you!

We are looking for a personal assistant who has a positive outlook and is detail-oriented and self-sufficient. You will be Jonathan’s gatekeeper and will help manage his personal life by keeping him on track and organized. Some of your responsibilities will include managing his day to day activities, email and calendar management, monitoring his tasks and project timelines, scheduling events, following up and working with contacts and vendors, handling paperwork and completing forms, creating eye-catching PowerPoint presentations, preparing bank statements and paying invoices, attending webinars and taking notes, researching data, and taking Jonathan’s ideas and creating project plans that bring them to life.

In addition, the successful candidate will be someone who is...

  • one step ahead of our entrepreneur preempting his needs before being asked
  • a forward thinker who takes the initiative and can anticipate the solution to a problem before it arises
  • a self-starter, who is self-assured and self-sufficient - someone who doesn’t need a lot of guidance or reassurance, can foresee tasks that are needed and get things done on their own
  • conscientious and responsive with strong follow-through skills
  • upbeat, compassionate, easy-going, and approachable
  • strong time management skills
  • trustworthy, with a strong level of integrity
  • strong written and verbal communication skills
  • researching skills, resourceful, and a go-getter
  • flexible and adaptable 
  • basic bookkeeping is helpful
  • project management skills are a big plus!

You’ll need to be familiar with these tools:

  • Google Suite/Google Calendar/Gmail
  • Office 360/PowerPoint
  • Monday.com (or a similar project management tool)
  • Quickbooks

Knowing these tools are helpful but not required:

  • Slack
  • Superhuman email

Position Details

  • This position is a contractor (1099) position 
  • The position will start at 10 hrs per week and could grow to more hours with the right person and as the need arises
  • Flexible hours - Monday through Friday with availability between 9:00 am - 12:00 PST - hours can be determined between you and our entrepreneur
  • The starting pay rate for this position is $22/hr.
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Jonathan Jesper directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Jonathan Jesper Personal Assistant position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including the number of years and experience you have as a personal / administrative assistant and the type of tasks you handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: How you will manage Jonathan's projects and day-to-day activities and keep him on-track and organized, and how you'll be proactive in finding ways to lessen his workload by taking tasks off his plate. (red font, Verdana, 4 sentences)
  • Paragraph #3: Rate your proficiency from a scale of 0-10 (with 10 being the highest) with Google Calendar and Gmail, Microsoft PowerPoint, Quickbooks, and Monday.com (or a similar Project Management tool) and in what capacity you’ve used these tools. Let us know if you have Project Management skills and the type of tasks you managed for your boss. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Tell us if you are/are not currently working, where you see yourself in three years and what qualities and skills you will bring to this position. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn account please include your profile link.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

 

Executive/Personal Assistant

20-25 hrs/week

Please Note: This job is being posted on behalf of Lift Ventures (http://www.liftventures.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Lift Ventures is a fast-growing company that incubates, acquires, and invests in data-driven online businesses. They have built and scaled a diverse portfolio of websites reaching over 200 million consumers to date, including JobHero, SuperSummary, and TripBuzz.The team’s overarching mission is to help educate and inspire consumers through best-in-class content and information.

We are looking for an assistant to support our founder and CEO who can focus on both executive and personal/family administrative tasks. The assistant must be extremely organized, resourceful, tech-savvy, detail-oriented, proactive, and a great written and verbal communicator. The assistant should be comfortable learning new software, compiling research materials and reports, and documenting processes via SOPs. 

The assistant must have a growth mindset and a positive, collaborative attitude. They should be excited to manage projects, take on new responsibilities, solve problems, and learn new skills.

In addition, the successful candidate will...

  • be a master at project and task management across both professional and personal projects
  • have experience handling an executive’s email inbox with a high volume of inquiries.
  • be comfortable conducting in-depth research on a variety of topics
  • identify tasks that would free up time for the entrepreneur, and pick up the necessary skills quickly
  • have a proven track record of successful collaboration in a remote/virtuamulti-site environment
  • have a structured, analytical approach to problem solving
  • feel comfortable managing up

Having prior experience/familiarity with technology or media companies and/or venture capital (especially in functions like online marketing, content creation, and/or research)would be helpful, but is not required. 

Technical skills required:

  • Airtable - or other platforms/processes for managing projects, tasks, and operational data (e.g.  Asana, Monday, Trello, Google Sheets)
  • Notion - or other systems/approaches for managing knowledge, best practices, SOPs, etc.
  • Slack - or other software for team communication and collaboration

Position Details

  • This position is a contracting 1099 position
  • The position will start with 20-25 hours per week and could grow to up to 40 hours/wk with the right person and as the need arises
  • Flexible hours, but must be available daily at 8 am PST
  • The starting pay rate for this position is $21/hr
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Lift Ventures directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Lift Ventures Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience managing both executive and personal/family administrative tasks. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience working with cloud-based project, task, and database programs/applications. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us how you have successfully “managed up” before, and what tasks you’ve suggested to take over. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Paragraph #4: Tell us if you are/are not currently working (if you are working tell us if you plan to leave your position for one), where you see yourself in three years and why you’d be a great personal assistant. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Virtual Administrative Assistant

10-20 hrs/week growing to 40 hrs/week

Please Note: This job is being posted on behalf of Wealth Source Group LLC (http://wealthsourcegroupllc.com/index.php by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

Wealth Source Group LLC is a local investment company that purchases single & multi-family properties and land. We buy properties in any price range, in any condition, and in any area. We deal with folks just like you in all kinds of situations, including yours.

We’re looking for someone who thrives working autonomously, is a self-starter, is able to be a leader and with the ability to manage others, has impeccable attention to detail and also understands what success in their job looks like.  

You must be able to touch base with the team in the mornings at a mutually agreed upon time for a team that operates on Pacific Standard Time. Other responsibilities will include:

  • Managing two other VA’s
  • Working and coordinating schedules to set up phone calls and contracts for motivated sellers
  • Marketing properties to buyers
  • Transaction coordination 

Experience in real estate is a plus but not required. 

You’ll need to be experienced with these tools:

  • Connected Investors
  • Profit Grabber
  • REWN

Position Details

  • The position will begin at 10-20  hours per week with the potential to grow to 40 hours per week
  • The starting pay rate for this position is $18/hr.
  • We want someone who’s interested in a long term (3+ years) position and can grow with us!

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Wealth Source Group LLC directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Wealth Source Group LLC position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience in real estate. (black font, Verdana, 3 sentences)

Paragraph #2: Your experience managing other assistants or coworkers..  (red font, Verdana, 3 sentences)

Paragraph #3:  Please rate your proficiency level using a scale of 0-10 (10 being highly proficient) with Connected Investors, Profit Grabber and REWN.   (blue font, Verdana, 3 sentences)

Paragraph #4:  If you are/are not currently working, why a new position interests you, and what your ideal schedule of work is.  (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________