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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

  • Reside in the United States or Canada
  • Follow the exact instructions as listed under the "How to Apply" section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

 

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Do you want to be the positive and efficient assistant in a company changing the world?

Virtual Assistant

30-40 hours/week

Please Note: This job is being posted on behalf of ChargeLab (https://www.chargelab.co/) by Profit Factory (https://www.profitfactory.com/). Please do not contact ChargeLab directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

ChargeLab is a fast-growing software as a service (SaaS) company based in Toronto that is making life easier for EV drivers. They build software solutions to operate and manage EV charging stations across the world. They help drivers to locate charges, charge their cars, keep track of their transactions, and optimize their costs. They advocate inclusion, creativity, excellence, and autonomy.

They seek passionate, creative, and innovative developers to join their team and help build leading-edge technologies. With a balance of development, design, and cutting-edge technology, the daily routine will never show its boring face.

We’re looking for an assistant that thrives in the details and likes a variety of tasks. The majority of the work will be giving the entrepreneur time back in their day. Tasks could range from sorting and responding to email, to engaging in company culture. Someone with project management interest or skills would be ideal for delegating tasks to team members. This position is best suited for someone who is ruthlessly efficient, but lighthearted and pleasant to work with. 

The successful candidate will have:

  • Strong communication skills
  • A high EQ
  • Experience within an administration role 
  • The ability to prioritize and organize your work and others 
  • An assertive nature when needed

Your responsibilities will include:

  • Email and calendar management
  • AP/AR work
  • Planning company events
  • Helping maintain company culture
  • Organizing invoices
  • Google Drive management
  • Organization of entrepreneurs personal life

You'll need to be proficient with these tools:

  • G Suite (Gmail, Sheets, Docs)
  • Slack or other communication tools
  • Jira or other issue/project tracking software
  • Salesforce or other CRM tools

Other details about the job

  • This is a W2 position.
  • The position is 30-40 hrs/week 
  • Hours are flexible Monday through Friday
  • The starting pay rate for this position is $24/hr USD
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact ChargeLab directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in ChargeLab’s position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience in an administrative role. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools:  G Suite, communication tools, issue/project tracking tools and a CRM.   (blue font, Verdana, 3 sentences)

Paragraph #3: Read https://www.weskao.com/blog/rigorous-thinking, and describe how you are a rigorous thinker.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

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Excited to empower women?!

Executive Assistant

25-30 hours/week

Please Note: This job is being posted on behalf of We Ascend LLC  (https://www.weascend.co/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

We Ascend LLC, founded by Shivani Berry, is an online leadership program for women. Ascend’s mission is to elevate more women into leadership through a 6- week course where women from companies including Slack, Peloton, and DoorDash gain confidence, get buy-in from stakeholders, and move up faster in their careers.

We’re seeking an extremely detail orientated, and self-directed Executive Assistant to support our owner, Shivani Berry. You need to be someone that is passionate about Ascend’s mission & excited to empower women.

You will be Shivani’s right-hand person, working side by side, helping her keep organized and on track.

In addition, the successful candidate will...

  • Be a proactive self-starter with a go-getter attitude
  • Manage inboxes, calendar, schedules, and maintain paperwork
  • Be highly responsive with excellent communication skills
  • Be tech-savvy
  • Great at project management 

Technical skills required:

  • G-suite 
  • Slack
  • Notion or a similar tool
  • ConvertKit or a similar tool 
  • Zoom

Position Details

  • This position is a 1099 position. 
  • You must have at least two years of Administrative Assistant experience.
  • The position starts with 25-30 hr per week and could grow to 40hr/wk with the right person within a couple of months.
  • Flexible hours between 7:30am- 6:00pm PST. (
  • Flexible hours between 7:30am- 6:00pm PST. (When the program is running, you’ll need to be available on Tuesdays 7:30-10 am PST for our live program sessions. The 6-week program runs 3 times a year)
  • The starting pay rate for this position is $24/hr.
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com  (Please do not contact Ascend or Shivani Berry directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Ascend position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us how you would keep Shivani on track. (red font, Verdana, 3 sentences)
  • Paragraph #3: Please rate your level of experience from 0-10 with 10 being advanced in Slack, G-Suite, Notion (or a similar tool), ConvertKit (or a similar tool). Tell us about your experience using Zoom. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Tell us if you are/are not currently working (if you are working, tell us if you plan to leave your position for one), where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

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Do you thrive in event management? 

Virtual Executive Assistant

Full-time W2 Position

Please Note:  This job is being posted on behalf of SAGE Event Management (www.poweredbysage.com

We’re looking for a full-time Executive Assistant who thrives in a fast paced environment, and loves being in a support role to the Founder.

SAGE Event Management is a leader in the event industry, producing virtual and in-person events for speakers, authors, and influencers. Over the past 17 years, we've become known foremost for our strategy first approach and ability to generate purpose-driven pay days for our clients. Clients include Tony Robbins, Dean Graziosi, Jamie Kern Lima, Russell Brunson and more!

We have an “Expectations Plus!” approach -- always looking for ways to exceed our clients' expectations. A day at the office isn't a typical 9-5; we kick off our day by getting aligned, looking for ways to improve, and finding how we can best support each other. Every day looks different. If you get bored of routine and thrive in fast-paced environments with driven, close-knit team members, this might be the perfect place for you.

What We Need

SAGE is growing fast and we're looking for someone to support one of our founders. We need someone who is organized, proactive and ahead of the curve so the executive team can focus on what they do best.

Who You Are

You're a highly detailed-oriented, goal-driven, and motivated individual. You love a good challenge, are flexible, and are just as comfortable working on your own as you are in a group setting. Meeting new people, communicating with executive level clients, and being on calls is exciting, and your verbal and written communication is flawless. You can quickly discern the pros and cons of a situation, think on your feet, and are comfortable having an open dialogue when you see an issue coming up. If you have multiple projects that all have pressing deadlines, you don't panic: instead you determine what tasks need to be done to move them all forward simultaneously and execute them (and you aren't afraid to ask for help). 

You're looking for a workplace to call home; somewhere you can grow in your career as an executive assistant, expand your skillset, and be a part of an exciting, innovative company in an ever-changing field. 

You're an expert at working on MacOS based computers, know your way around Keynote and Pages, and are proficient with Microsoft Office Suite. Previous experience as an assistant is a must!

If This is You, Here's What You'll Be Doing in this full time position, 8:00am - 5:00 pm ET

  • Calendar management: scheduling calls, internal/external meetings, travel
  • Inbox support -- filtering, responding, getting to zero unread emails!
  • Handling travel plans and arrangements! Flights, cars, hotels, etc. when traveling
  • Supporting requests for proposals, consults, contracts, and onboarding  for prospective new clients
  • Liaison to accounting team: ensuring receipts get catalogued and applied
  • Supporting social media presence on FB, Twitter, Instagram
  • Provide general office administrative support.
  • Assist on events as needed throughout the year

To apply for this position, you’ll need to be experienced in the following:

  • Social Media experience in a business setting (Facebook, Instagram-- posting, back end administration)
  • Travel planning experience
  • Calendar management
  • Office 360 and Google
  • Slack
  • Book-keeping skills a plus,  but not required

Position details

  • This is a W2 position with health insurance and paid time off.  40 hrs/week
  • Annual salary is $50,000
  • Hours of work are 8:00am - 5:00pm ET and you must be able to attend a 9:00 am ET daily team meeting.
  • This opportunity includes health insurance, paid time off, sick pay

How to Apply:

Email: 

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state) interested in the SAGE EA position"

In the body, please write me a 16-sentence email including:

Two sentence opening salutation that says: "Hi there.  I’m ( your name)  from (city, state).

  • Paragraph #1: Reason(s) why you think this job is a fit for you and why you love being an Executive Assistant. (black font, Verdana,  3 sentences)
  • Paragraph #2: An example of the most complicated travel schedule that you’ve had to manage.   (blue font, Verdana, 3 sentences)
  • Paragraph #3: Rate your working experience on a scale of 0-10 (10 being excellent) of using social media (FB, Twitter, Instagram) to promote a business  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why a new position interests you and what you see yourself doing three years from now. (black font, Verdana, 3 sentences)

Two sentence closing providing the following:

  • One of the services SAGE provides on the poweredbysage.com website.
  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn account please include your profile link.

Be sure to attach a resume. Thanks!

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Not your typical real estate firm!

Executive Assistant

10-20 hours/week

Please Note:  This job is being posted on behalf of Frequency LLC (http://jeffredmondhomes.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Frequency LLC operates in the creative real estate space. Our specialty is in creative financing, and working around the traditional banking system.

Frequency LLC  is looking for a quick and extremely detail-oriented assistant to help our president, Jeff Redmond, with his daily tasks. The successful candidate will be an organized thinker & capable of balancing competing, time-sensitive priorities.

In addition to the above, the successful candidate must possess the following experience/qualities:

  • Handle multiple projects at the same time
  • Take initiative
  • Be alert & quick
  • Confident and lucid communicator
  • Record keeping
  • Documentation

Technical skills required:

  • Must be proficient in Google Suite
  • MS Office 
  • FreedomSoft (or a similar CRM) 
  • Trello (or a similar tool)
  • Calendly 
  • Social Media Management (Facebook & LinkedIn)

Position Details

  • This position is a contractor 1099 position.
  • You must have at least two years of Administrative Assistant experience.
  • The position will start with 10-20 hours per week and will likely grow to full-time with the right person. 
  • Flexible hours between 9:00 am- 5:00 pm Pacific Time Zone. 
  • The starting pay rate for this position is $21/hr.
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Frequency LLC directly. Doing so will disqualify you for the position.)

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in the Frequency LLC  position."

In the body, please write me a 15-sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had with handling & prioritizing multiple projects. (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert: G-Suite, MS Office, FreedomSoft (or a similar tool), Trello (or a similar tool), Calendly, & Social Media Management (Facebook & LinkedIn). (blue font, Verdana, 3 sentences)
  • Paragraph #4: Tell us if you are/are not currently working (if you are working tell us if you plan to leave your position for one), where you see yourself in three years and your availability in the Pacific Time Zone. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume.  Thanks!

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Are you a caring communicator who thrives in the details of your work?

Virtual Assistant

10-20 hours/week

Please Note: This job is being posted on behalf of Automate and Convert (https://automateandconvert.com/) by Profit Factory (https://www.profitfactory.com/). Please do not contact Automate and Convert directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Automate and Convert helps businesses drive traffic, convert visitors, and build digital products. Their team studies leading marketing and funnel building. They invest heavily in staying current so they can always provide new solutions in addition to the tried and true traffic generation strategies. 

We’re looking for a top notch communicator who can not only be efficient in delivering messages, but can make their clients feel welcomed and heard. This position is only suited for someone who is a detailed person. The ground will be forged ahead for you, and a major responsibility of this role is making sure that all of the details in the ideas are not missed. 

The successful candidate will have:

  • A great deal of comfortability in communicating through writing
  • A willingness to learn new skills 
  • Experience within an administration role 
  • The ability to prioritize and organize your work and others 
  • A knack for following processes step-by-step
  • Confidence to speak up when those processes need adjusted

Your responsibilities will include:

  • Email and calendar management
  • Customer support
  • Implementing new systems and processes as needed 
  • Acting as the business contact and making clients feel welcomed

You'll need to be proficient with these tools:

  • G Suite (Gmail, Sheets, Docs,)
  • Slack or other communication tools
  • Harvest or other hourly tracking tools 
  • Infusionsoft or other CRM tools

Other details about the job

  • This is a 1099 contractor position.
  • The position is 10-20 hrs/week 
  • Hours are flexible Monday through Friday between 8 am - 5 pm CST
  • The starting pay rate for this position is $24/hr USD
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Automate and Convert directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in Automate and Convert’s position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience in an administrative role. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools:  G Suite, communication tools, hourly tracking tools and a CRM.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe a time where you were able to take over a system or process fully in a previous position.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

_______________________________________________________________

Are you an up and coming project manager who loves working on digital platforms?

Virtual Assistant/Project Manager

30-40 hours/week

 

Please Note: This job is being posted on behalf of The Sales Connection (https://www.thesalesconnection.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

The Sales Connection builds, manages and optimizes online remote digitally enabled sales teams for their clients. They focus on clients selling B2C in the education, coaching, consulting, and expert spaces. 

We’re looking for a smart, detail orientated, tech and market focused professional who is a self-motivated learner. You must have experience working on digital platforms. Your responsibilities will include; managing general project backlogs, calendar management and time blocking, administrative work for clients, and standardizing and refreshing the Sales Team Playbooks.

You must be someone who can work independently at times. Time management and project management are key components of this position.

Our position will be a good fit if you possess the following qualities/experience:

  • a proven track record working on multiple digital platforms
  • possess a tech-savvy and analytical mindset
  • superb communication skills (both written and verbal)
  • detail-oriented with high standards of excellence
  • excellent follow-up and follow-through skills
  • intelligent, articulate, and confident
  • experienced with organizing, coordinating, and managing many moving parts

You’ll need to be experienced with these tools:

  • GSuite
  • Calendly or ScheduleOnce
  • An email marketing platform (Active Campaign is preferred)
  • Some Project Management tools (Clickup/ Trello/ Asana etc.)

Position Details

  • This is a 1099 contract employee
  • The position will be 30-40 hours per week
  • Mon. - Fri. 8 am to 5 pm EST, some flexibility may be possible depending on time zone
  • The starting pay rate for this position is USD $25/hr

How to Apply:

Email: jobs@profitfactory.com (Please do not contact The Sales Connection directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your first and last name) from (insert your city & state). I’m interested in The Sales Connections position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your years of experience working with digital platforms and the type of tasks you handled. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience managing projects, schedules and general time for individuals besides yourself. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience with G Suite, calendar management tools, email marketing tools and project management tools. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one) where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have one, the link to your LinkedIn profile.

Be sure to attach a resume. Thanks!

_______________________________________________________________

Have you always wanted to make a difference?

Come join our team & help others be the best they can be & live a life of balance and fun!

Virtual Assistant

10-20 hrs w/room to grow!

Please Note: This job is being posted on behalf of Intentional Product Manager (www.intentionalproductmanager.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Intentional Product Manager started as movement to help Product Managers have a career they can be proud of, and build habits that set them up for success over the long term. To do this he helps them land and then excel in their best job, all while living a life of balance and fun.

We’re looking for a friendly, organized, proactive, client-focused, detailed oriented assistant with strong written communication skills.  Some of your responsibilities will include: 

  • Email And Calendar Management
  • Coordinating Travel Arrangements
  • Tracking Projects and Tasks
  • Taking Notes during live coaching sessions 
  • Client Services
  • Researching
  • Creating & Maintaining Processes and Procedures
  • Setting up Systems

We’d love to consider your application if you are someone who is:

  • superb client services skills - always wowing our clients and making sure they have a great experience
  • highly motivated, hardworking, reliable with a strong work ethic
  • continually looking for ways to improve business processes and implementing best practices
  • intuitive and proactive - can anticipate needs before they arise & provide solutions to problems
  • conscientious and accountable with strong follow-through and excellent judgment skills
  • effective time and task management skills
  • excellent researching skills
  • tech-savvy & resourceful- can easily pick up new software
  • project management skills are helpful
  • fast internet connection is needed
  • Owning a Mac is preferred!

You’ll need experience with the following tools:

  • ActiveCampaign - CRM & Email Marketing
  • Facebook Groups
  • Canva
  • G-Suite

Position Details:

  • This position is a contractor (1099) position
  • You must have at least two years of Administrative Assistant experience
  • The position will be approximately 10-20 hrs. per week and can grow to full time hours with the right person and as the need arises
  • Flexible hours during business hours (between 8:00 am - 5:00 pm EST) needed for meetings & check-ins, and for attending the live sessions
  • The starting pay rate is $22/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (please do not contact Intentional Product Manager. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and, I’m interested in the Intentional Product Manager Virtual Assistant position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (please include the number of years of experience) and managing your boss’s email, schedule, calendar and keeping them organized and on track. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us if you own a Mac, and your level of experience (beginner, immediate, proficient) with G-Suite ActiveCampaign, Canva, Facebook Groups. Tell us about your experience with CRM and Email Marketing tools. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about client management experience, the type of task you handled. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave for this position), where you see yourself in three years and why we should hire you. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume in a pdf format. Thanks!

________________________________________________________________

 

Do you have a passion for arts & crafts?

Executive Assistant

25-30 hours/week

Please Note:  This job is being posted on behalf of Elaine McNabb, owner of Pinwheel Crafts LLC  (https://pinwheelcrafts.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Pinwheel Crafts, is an e-commerce business that specializes in designing & manufacturing children’s craft kits.

We’re seeking a diligent, and self-directed Executive Assistant to support our founder, Elaine McNabb, and her dedicated team. You must have exceptional organizational skills and be extremely detail-oriented and highly proactive, with the ability to own your role, solve problems, and take direction well. 

You will be Elaine’s right-hand person, working side by side, helping to keep her organized and on track both personally and professionally. 

Some of your responsibilities will be managing her business and personal calendar and schedule; inventory tracking & scheduling shipments; product research; social media management, and handling a variety of other projects & administrative tasks.

In addition, the successful candidate will be someone who is...

  • well-organized, efficient, process-driven and proactive
  • detail-oriented with strong writing skills.
  • conscientious with strong follow-through skills
  • experienced with creating standard operating procedures
  • has common sense and good decision-making skills

Technical skills required:

  • Excel -- strong skills in formatting, formulas, and general use.
  • Social Media posting
  • Outlook/Gmail

Experience in the following is helpful but not required:

  • Amazon seller central

Position Details

  • This position is a 1099 contract position
  • The position will start out with 25-30 hours per week and could grow into more with the right person.
  • Must be available between 7 am-12 pm PST & Mondays at noon for recurring team meetings.
  • The starting pay rate for this position is $21/hr. 
  • We’re looking for someone to become a long-term (3+ years) partner.
  • You will need to sign a non-compete agreement.

 

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Elaine or Pinwheel Crafts directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Pinwheel Crafts position.”

In the body of the message, please write a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote assistant. (black font, Verdana, 3 sentences)
  • Paragraph #2: Please rate your level of proficiency on a scale of 0-10 with Excel, Amazon, or Shopify and managing email inboxes. (red font, Verdana, 3 sentences)
  • Paragraph #3: How you would manage Elaine’s weekly activities and grow to become her right-hand person. (blue font, Verdana, 4 sentences)
  • Paragraph #4: What you see yourself doing in three years, if you are/are not currently working, and when you would be able to start your new position. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________

Do you love handling content and social media engagement?

Virtual Assistant

25-30 hours/week

Please Note: This job is being posted on behalf of Forcing Function (https://www.forcingfunction.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

At Forcing Function, our mission is to accelerate the next generation of leaders by rewiring their approach to work. We offer a holistic three-month program to an exclusive group of twelve investors and executives in meaningful companies. Our clients multiply their productivity, achieve a sense of clarity, and design lives with greater freedom and purpose.

We’re looking for an organized team player who can take on day-to-day tasks that free up time for our CEO. A successful candidate is experienced with handling content posting and distribution, social media engagement, and event and webinar support. This role is for an assistant in name only. You will be treated as a partner, not a subordinate, and thus there is no speed limit for growth from this role. 

An ideal candidate:

  • Takes proactive ownership; moves projects forward independently with limited oversight
  • Identifies as an extrovert; enjoys business development and making connections
  • Has experience working in the public relations, media, and/or publishing industries
  • Is an effective communicator; able to write and copy edit in a direct and concise way
  • Has a knack for handling detail-heavy tasks such as travel and logistics
  • Has high standards and a willingness to learn and expand their skill set to accomplish what needs to be done
  • Is passionate about personal development; has a sense of fun and adventure

Technical skills required:

  • Squarespace or website editing experience
  • Convertkit or email platform experience
  • Google Suite
  • Slack 
  • Notion experience preferred
  • Mac user preferred

Position Details

  • This position is a 1099 contractor starting with 25-30 hours per week.
  • The position is fully remote/virtual.
  • Looking for a long-term (2+ years) team member.
  • Flexible hours Monday through Friday. Need to be available for a weekly meeting at 12 pm EST on Mondays.
  • The starting pay rate for this position is $25/hr. 
  • Any professional development (books, courses, tools) related to your duties will be fully covered. There will be many opportunities to increase your levels of responsibility and compensation along the way.

How to Apply:

Email: jobs@profitfactory.com. (Please do not contact Forcing Function directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in Forcing Function’s position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you. Why do you think you’d be a great executive assistant? (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience building professional relationships. Do you have a recent example? What was the result? (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us what projects you are currently working on. What are you passionate about? What is a skill that you recently taught yourself? (blue font, Verdana, 4 sentences)
  • Paragraph #4: Tell us where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and a link to your website, LinkedIn profile, or other web presence.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________

Do you love event management?

Executive Assistant

10-20 hours/week

Please Note:  This job is being posted on behalf of Lindsey Simpson, owner of Strategic Partners M&I  (http://www.strategicpartnersmi.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Strategic Partners M&I, is a global event marketing firm that works as a third party to corporations who need the extra strategy and detailing for their internal and external programs. We service all industries, types of events and work in any and all destinations to bring your program to life through marketing, sourcing, budget management, attendee management, event detailing, and onsite execution. We pride ourselves on being nimble in our services but consistent in our execution. 

We’re seeking a diligent, and self-directed Executive Assistant to support our founder, Lindsey Simpson, and her dedicated team. 

You will be Lindsey’s right-hand person, working side by side, helping to keep her organized and on track both personally and professionally. 

Some of your responsibilities will be helping the process of sourcing suppliers and resorts for future events. This will entail managing the RFPs as well as validating the responses and managing the communication (phone and email) with each of the parties and handling a variety of other projects & administrative tasks.

In addition, the successful candidate will be someone who is...

  • Well-organized, efficient, process-driven and proactive
  • Detail-oriented with strong writing skills
  • Conscientious with strong follow-through skills
  • A self-starter with a “can-do” attitude
  • Tech-savvy

Technical skills required:

  • Microsoft Suite
  • Email management 
  • Project management 

Position Details

  • This position is a 1099 contract position.
  • The position will start out with 10-20 hours per week and could grow into more with the right person.
  • Must be available between 9 am-5 pm CST.
  • The starting pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Lindsey or Strategic Partners M&I. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Strategic Partners M&I position.”

In the body of the message, please write a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote assistant. (black font, Verdana, 3 sentences)
  • Paragraph #2: Please rate your level of proficiency on a scale of 0-10 with Microsoft Suite, project management (include any PM tools you have used), and managing email inboxes. (red font, Verdana, 3 sentences)
  • Paragraph #3: How you would manage Lindsey’s weekly activities and grow to become her right-hand person. (blue font, Verdana, 4 sentences)
  • Paragraph #4: What you see yourself doing in three years, if you are/are not currently working, and when you would be able to start your new position. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________

Do you love overseeing workflows and document processes?

Virtual Assistant

20-25 hours/week growing to 40 hours/week

Please Note: This job is being posted on behalf of Hall Accounting & Tax Services, LLC (https://hallaccountingandtax.com/about/) by Profit Factory (https://www.profitfactory.com/). Please do not contact Hall Accounting & Tax Services, LLC directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Hall Accounting & Tax Services designs customized inventive tax strategies for high net worth individuals by getting to know our clients, their business, and their needs and tailoring our tax advising approach through strategies which meet those needs. Tax Resolution is also a primary service along with Tax Preparation, Virtual CFO Services, Accounting and Payroll Processing.

We are looking for someone who is a clear communicator, is proactive, has a great work ethic, has great ideas, loves their job, is willing to help, and is easy to work with. The ideal candidate will have experience working with the confidential information that an accounting and tax firm handles. 

Your responsibilities will include:

  • Communicating with clients and vendors via email 
  • Reaching out and following up with clients via phone
  • Overseeing workflows in Jetpack
  • Recommending new processes and procedures for workflows when needed
  • Assisting with marketing projects
  • Using Citrix Sharefile for document uploading and organizing

You will need to be proficient with these tools:

  • Jetpack or another workflow system
  • Calendly
  • Outlook

Other details about the job

  • This is a 1099 employee position
  • The position will start at 20-25 hours per week and may grow to 40 hours per week
  • Hours are flexible but some time will need to be dedicated Monday-Friday, 8 am - 12 pm CST are the preferred hours
  • The starting pay rate for this position is $20/hr
  • This is a position for someone looking to become a long-term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Hall Accounting & Tax Services, LLC  directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in Hall Accounting & Tax Services, LLCs position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you. (black font, Verdana, 3 sentences)

Paragraph #2: Rate your knowledge in following on a scale of 1-10, with 10 being the highest, Jetpack (or another workflow system, Calendly and Outlook.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe your experience working with clients to handle requests and manage documents.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work during the desired hours. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

________________________________________________________________

 

Are you a go-getter who has a love of details and Marketing? Do you love Social Media?

If yes, come join our team as our

Marketing Assistant

10-15 hours/week

Please Note: This job is being posted on behalf of Lisa Baker (https://altagency.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Lisa Baker is the Director of Operations for AltAgency, whose mission is to help every unsatisfied agency owner or service provider provide abundantly for their family, have time to enjoy their lives, and provide consistently life-changing service to their clients. AltAgency offers two programs that help clients set up the fundamentals their business needs to be able to scale and then dive deeper into systems, processes, and mindset to scale their business.

We’re looking for a Marketing Assistant to manage our marketing content engine, managing our funnel back end, and creating new marketing assets as needed. You must be passionate about helping others and doing a good job and extremely detail-oriented, and a go-getter!

Some of your responsibilities will include:

  • Monitor and Manage our Marketing Calendar
  • Schedule and publish content according to the marketing calendar across multiple platforms
  • Keep an active and organized archive of all content that can quickly be referenced by various team members.
  • Maintain Client testimonial database
  • Track engagement across platforms
  • Work with existing 3rd party contractors to create content (Automation Agency, Editor, etc.) and source new contractors when needed.
  • Schedule meetings, podcasts, and interviews.
  • Webinar support.
  • Assisting in Video coaching calls, liaison for questions, etc.
  • Editing copy/content with an efficient, keen eye for detail.
  • Other duties as required

In addition to the above, the successful candidate must possess the following experience/qualities:

  • competent social media skills
  • very detailed, and obsessed with organization
  • customer-focused
  • eager to do a variety of work, and to absolutely crush it
  • tech-savvy with the ability to learn new tools quickly
  • able to move fast with minimal/no errors.
  • must have great grammar and spelling skills with high attention to detail
  • highly adaptable and driven
  • can catch even the smallest grammar mistakes.
  • excellent internal and external communication skills, both written and verbal
  • tolerance for high-stress situations
  • adaptable to constantly changing environment
  • thorough and prompt 
  • open to constructive criticism and always looking to grow and learn new things

You’ll need experience with the following tools or come ready to use them:

  • Strong Social Media Management Skills (for a business) - (Facebook, Instagram, YouTube, etc.)
  • Google Suite
  • Clickfunnels
  • Zapier
  • ActiveCampaign (or a similar CRM and Email Marketing tool)
  • Zoom
  • Voxer

Position Details

  • This position is W2 Employee Position
  • You must have at least two years of Marketing experience
  • The position will start with 10-15 hours per week with the possibility of hour increasing as our marketing efforts increase
  • Flexible hours Monday - Friday between 8:00 am - 5:00 pm MST. 
  • You must be available for the following meetings:
    • Monday Marketing Meeting - 1:00 pm MST
    • Ops Team Huddle - M/W/F - 11:30 MST
    • 1st Monday of each month - 12 pm MST
  • The pay rate for this position is $25/hr
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (please do not contact Lisa Baker or AltAgency directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the AltAgency Marketing Assistant position”

In the body of the message, please write me a 16 sentence email including:

  • Two sentences opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your Marketing experience and the type of tasks you handled. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us your attention to detail and how you ensure that your work is free of grammatical and spelling errors. (red font, Verdana, 3 sentences)
  • Paragraph #3:  Please rate your proficiency from 0-10 for each of the following: Google Suite, Clickfunnels, Zapier and ActiveCampaign and in what capacity you've used these tools. Tell us about your Social Media Management skills and the tasks you managed and on what platforms. (blue font, Verdana, 4 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please let us know if you plan to leave your current position for this one and when you will be able to start), your availability throughout the day from M-F 8:00 am - 5:00 pm MST time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please provide the link.

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________

Seeking a content and copywriting savvy Virtual Assistant

25-30 hours/week with potential to grow to 30-40 hours/week

 

Please Note:  This job is being posted on behalf of Fully Booked Designer (https://www.fullybookeddesigner.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Fully Booked Designer helps interior design business owners get the training and tools necessary to build a thriving 6-figure business through their 10-week group coaching program. Inside the Fully Booked Designer program, Salimah works with Interior Designers and Decorators to create a Signature Service, Premium Pricing and a Signature Marketing System to build a business (and lifestyle) of your dreams.

We are looking for a dedicated virtual assistant who has a passion for content and social media management. Research, copywriting, editing, and campaign creation will be a major part of your daily duties. 

In addition to the above, the successful candidate must possess the following qualities:

  • self-motivated
  • strong initiative to take on projects and tasks without being asked
  • reliable, hardworking, with a very strong work ethic
  • resourceful, efficient and flexible
  • exceptional communication skills - both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • conscientious with strong follow-through and excellent judgment skills

Requirements:

  • experience writing and editing
  • a background in copywriting, proofreading or content creation is preferred
  • Marketing or advertising agency experience preferred 

Experience in these tools is a plus!

  • Ontraport (or other CRM)
  • Canva
  • Facebook and Instagram

Position Details

  • Our position will start around 25-30 hrs/week and could grow to 40.
  • Working hours will be flexible between 9 am and 5 pm EST.
  • This is a 1099 position.
  • Pay rate is $25/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in the Fully Booked Designer's position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for the Fully Booked Designer's position. "

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had with content creation, copywriting, editing and proofreading.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  CRM tools (Ontraport or others), Canva, Facebook and Instagram  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

__________________________________________________________________________________________________________

Do you like to multitask & organization? Are you looking for a full time virtual position with full benefits?

Virtual Assistant

W2 Position - 40 hrs/week

 

Please Note: This job is being posted on behalf of Roberson Waite Electric (www.roberson-waite.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Roberson Waite Electric provides turnkey substation construction and testing services to utilities throughout Southern California. With over 40 years of experience in not only construction but relay testing and the commissioning of new equipment, you can depend on us to offer a complete and comprehensive approach to all your substation needs.

We’re looking for a virtual executive assistant who is exceptionally organized, honest, transparent, has strong follow-through, and is self-motivated to provide executive-level support for the day-to-day activities of two of our managers.

Some of your responsibilities will be email and calendar management; creating and maintaining spreadsheets and rosters, updating project documentation, taking meeting notes, tracking to-do’s, assisting with projects, and keeping the team on track and organized.

You must be someone who isn’t easily flustered during stressful times, is upfront and honest, and someone who doesn't hide mistakes can speak up when necessary, and doesn’t take things personally. 

In addition to the above, the ideal candidate will be:

  • professional and trustworthy with the ability to be discreet with confidential information
  • has a strong level of honesty, integrity, and loyalty
  • is conscientious, responsive, and accountable
  • has outstanding communication skills, both verbal and written
  • a proactive, forward thinker, who takes initiative, and looks to find solutions to problems
  • is humble with a good sense of humor, and is easy going and approachable
  • works efficiently without constant and direct supervision or guidance
  • communicates effectively and get along with team members at all levels 
  • exceptional time management and task prioritization skills
  • tech-savvy with the ability to pick up new software quickly
  • project management skills are a plus!
  • experience in the construction industry is a plus!

Technical Skills Required

  • Microsoft Suite/Excel/Outlook
  • QuickBooks
  • Owning a PC is preferred!

Experience in the following is a huge plus but not required:

  • EOS (Entrepreneurial Operating System)
  • Procore (Construction Management Software) 
  • Traction Tools

Position Details

  • This is a W2 employee position
  • Benefits include medical and dental insurance, 401K profit share, PTO, sick time, and paid holidays. Plus a monthly stipend for use of personal phone & internet.
  • You must have at least two years of administrative assistant experience in a remote environment
  • The position is 30-40 hours per week
  • Hours are between 7:00 am - 4:00 pm pst with a one-hour unpaid lunch break - Morning hours are needed to get the day started
  • The starting pay rate for this position is $20/hr
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact James Waite or Roberson Waite Electric, doing so will disqualify you from the position)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Roberson Waite Electric Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, how many years experience you have as a Virtual Assistant, and the type of tasks you handle daily for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about a situation that demonstrates your confidence to do this job and how you’ll ensure that our executives stay on track and organized. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us if you own a PC and rate your level of experience from 0-10 with Excel, PowerPoint, Outlook, EOS, and Traction Tools. Tell us about a time when you took responsibility for a mistake you made at work and how you handled it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please indicate if you are planning to leave your job for this position), where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the profile link.

 

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________

Do you love planning, researching and scheduling?

Virtual Personal Assistant

Undeferred Financial Insights

10-20 hours/week

 

Please Note:  This job is being posted on behalf of Undeferred Financial Insights (https://www.linkedin.com/in/meghanmirchich) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Undeferred Financial Insights is a startup company that provides finance, accounting, and back office services to other startups and small businesses. The personal assistant position will mainly support the entrepreneur with personal tasks related to travel, logistics, errands and general administration, but will also have the opportunity to assist on business matters for Undeferred Financial Insight’s related startups and clients. 

Undeferred Financial Insights is looking for an assistant with a high attention to detail, that is reliable to work effectively and efficiently with minimal oversight. The successful candidate will be extremely organized, be comfortable conducting open-ended research projects, know when to ask questions, and have the ability to be assertive when necessary. 

In addition to the above, the successful candidate will be responsible for:

  • Weekly Zoom check-ins
  • Various personal tasks 
  • Basic accounting and expense reporting 
  • Travel and logistics
  • Data entry
  • Research and planning of many projects, including the relocation of the company
  • Mastering responsibilities delegated to them so they can grow in the position and take on more responsibilities

Requirements:

  • Desire to work in a personal assistant role
  • Interested in research and planning for various personal tasks
  • Comfortable with Excel
  • Bookkeeping experience is a plus
  • Experience with content management is a plus

Experience in these tools is a plus!

  • Office 365
  • Slack
  • Zoom
  • Notion

Position Details

  • The position will be 10-20 hours per week
  • Working hours will be flexible 
  • This is a 1099 position 
  • Pay rate is $22/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in WHM’s position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for WHM’s position. "

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including why you want to be a personal assistant. (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had in planning an event that included research and booking of many components.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  Office 365, Slack and Zoom.  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

___________________________________________________________________________________________________________