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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

  • Reside in the United States or Canada
  • Follow the exact instructions as listed under the "How to Apply" section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

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Virtual Assistant

25-30 hours/week - potential to grow to full-time

 

Please Note: This job is being posted on behalf of Stephen Diaz (therainmakerfamily.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Stephen Diaz is the founder of The Rainmaker Family. The Rainmaker Family helps motivated stay at home moms launch 6-Figure side hustles during nap time without neglecting their families. We specialize in e-commerce & Amazon FBA but are building with The Rainmaker Family brand a recession-proof ecosystem that helps families thrive in all things online.

We’re seeking an experienced Virtual Assistant who is detail-oriented, outgoing, flexible, resourceful, and organized. In this position, you will be responsible for managing Stephen’s email and calendar, preparing him for meetings, creating and maintaining to-do lists, social media management, developing and maintaining SOPs, providing customer support, helping to manage our assistants and coaches, paying invoices, recruiting and onboarding new hires, and handling a variety of other administrative tasks that will help our founder and business run smoothly & efficiently.

One of your main goals will be to help free up our founder’s time by taking tasks off his plate, so he can focus on growing the greater vision of The Rainmaker Family.

The successful candidate must possess the following experience/qualities:

  • is always one step ahead of our entrepreneur helping to keep him on track, present, and focused
  • exceptional communication skills, both written and verbal
  • a reliable, highly proactive, motivated self-starter
  • has a positive outlook, is empathic, friendly, caring, and compassionate
  • accountable and conscientious with strong follow-through
  • outstanding client and customer service skills
  • resourceful, with excellent judgment skills
  • superb time and task management skills
  • tech-savvy with the ability to learn new tools and software quickly
  • owning a MAC is preferred

Technical skills required:

  • Google Suite (Email, Calendar, Docs, Sheets)
  • Microsoft Outlook 
  • Calendly (or a similar scheduling tool) 
  • Social Media Management (Facebook, Instagram)
  • Project Management tool (we use Trello)
  • Active Campaign (or another CRM or email marketing tool)

Being familiar with these tools is helpful:

  • Clickfunnels (or a similar tool such as Wix, Squarespace, WordPress)
  • Shopify
  • Stripe & PayPal
  • Slack

Position Details

  • This is a 1099 Contractor position with the possibility of becoming a W2 position in the future (depending on which state you reside in)
  • The position will start with 25-30 hours per week and will likely grow to 40 hours within the next 90 days
  • Hours are flexible - you can discuss the hours with our Founder. You must be available to check emails daily
  • The pay rate for this position is $25/hr. USD/CAD
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Stephen Diaz or The Rainmaker Family directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in The Rainmaker Family Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think you are a great fit for this position, including your experience as a virtual assistant and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with managing social media accounts (let us know which platforms) for a business and about your experiences with writing processes and procedures. (red font, Verdana, 3 sentences) 
  • Paragraph #3: Tell us if you own a Mac and your level of proficiency (beginner, immediate, proficient) with Google Suite, Microsoft Outlook, Calendly, Trello, and Active Campaign (or similar tools - be sure to name them). Tell us how you’ll learn the tools you don’t know listed in the job description so that you’re ready to use them if hired. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are please let us know when you can start), where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

A one-sentence closing providing the following: 

  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

 

Virtual Assistant

30-40 hours/week

Please Note: This job is being posted on behalf of Roger Love (www.rogerlove.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Roger Love is recognized as one of the world’s leading authorities on voice. No other vocal coach in history has been more commercially successful in both the speaking and singing fields.

We are looking for a virtual assistant who:

  • is dependable
  • strives for accuracy
  • is a quick learner
  • can work in a fast-paced environment
  • makes excellence a priority
  • loves technology and learning new tech

The successful candidate will be able to collect all needed data from multiple platforms for Roger Loves  campaigns. The delivery of the data must be turned in on time, organized and accurate. The successful candidate understands email campaigns and has handled email loading before. They should be excellent at proofreading and integrating edits.

You’ll need to be experienced with these tools:

  • Google Sheets
  • Kajabi
  • Facebook Ads Reporting 

Position Details

  • This position is a contractor (1099) position
  • The position will be 30-40 hours per week 
  • Preferred availability is 9 am and 5 pm PST Monday-Friday
  • The pay rate for this position is $24/hr
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Roger Love directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in being Roger Love’s Virtual Assistant Position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you including your experience with email campaigns (please include the number of years) and the type of tasks you managed for your boss. (black font, Verdana, 3 sentences).
  • Paragraph #2: Tell us about your experience working with data. Where you pulled the date from, how you organized it and how you checked for accuracy (include an experience doing so). (red font, Verdana, 3 sentences).
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Sheets, Kajabi, and Facebook Ads Reporting. If you don’t know FrontApp, tell us how you’ll learn it so you're ready to use it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), state if you are available to work days and hours mentioned in the job posting, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have a LinkedIn, please include the link to your profile. 

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Virtual Assistant

20-25 hours/week with the potential to grow

Please Note: This job is being posted on behalf of Langan Digital (https://langandigital.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Langan Digital is a full stack digital marketing agency that specializes in virtual events. They also run a training program for virtual events, and a software for virtual events. They are experts in copywriting, paid media, sales funnel creation, creatives, and website design.

We are looking for a virtual assistant who is highly organized with high attention to detail who keeps the entrepreneur organized so they’re not wasting time trying to see what needs to be done. The successful candidate will be someone who takes initiative and isn’t afraid to take ownership.

The successful candidate will have experience with:

  • Assisting an entrepreneur, coach, or start-up, organize and develop processes.
  • Monitoring teams hours; making sure there is not wasted time, making sure they are logging hours correctly, and paying invoices when they are due.
  • Project audits.
  • Weekly plans of tasks for each project.
  • Monday.com or another project management tool where they were the owner of multiple projects and holding team members accountable for deliverables. 
  • Note taking during client calls.
  • Client communication, and collecting assets from clients as well as giving them updates. (Including zoom calls with clients)
  • Bookkeeping experience via Quickbooks (Not required, but a plus!)

You’ll need to be experienced with these tools:

  • Google Suite
  • Zoom
  • Monday.com (Or a similar project management system such as Trello, Asana, ClickUP, etc.)

Position Details

  • This position is a contractor (1099) position
  • The position will be 20-25 hours per week (and can grow to 30+ hours)
  • Available hours must be between 9 am and 2 pm PST Monday-Friday
  • The pay rate for this position is $24/hr
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Langan Digital directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in being Langan Digital’s Virtual Assistant Position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you including your experience as a virtual assistant, specifically your experience as it relates to project assistance and management. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your proven ability to monitor time, tasks and budget related to projects you have worked on (include an experience doing so). (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite and Monday.com (or another project management software).  (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), state if you are available to work days and hours mentioned in the job posting, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have a LinkedIn, please include the link to your profile. 

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Great Assistant

Onboarding Consultant

20 hours/week

 

Please Note: This job is being posted on behalf of Great Assistant LLC (https://greatassistant.com//)  by Profit Factory (https://www.profitfactory.com/). Please do not contact Great Assistant directly.  Profit Factory is a company that works with entrepreneurs to match them to assistants.

At Great Assistant LLC (https://greatassistant.com//) our Onboarding Consultants match Entrepreneurs with their Great Assistant.  This partnership between the Entrepreneur and Assistant will help the Entrepreneur spend more time focused on their core competency while giving the Assistant a meaningful, exciting, work-from-home opportunity to support a small, fast-growing business.

We’re looking for a confident, very tech-savvy,  relationship-builder to take ownership of this Onboarding Consultant position and be a stakeholder in the outcomes. Working with a team of three other Onboarding Consultants, you’ll work with up to 12 Entrepreneurs at a time, meeting with them, training them on a delegation tool, interviewing and sourcing the best VA candidates, and completing the match.

The outcomes you’ll be held accountable for are:

  • Spending 12 hrs or less per match.
  • Working with up to 12 clients simultaneously.
  • Introducing the Entrepreneur to a candidate within 15 days of your first meeting with the client.
  • Achieving a trial period stick rate of 85% or higher
  • Achieving and sustaining a 90 day Entrepreneur Net Promoter Score of 85 or higher.

A qualified team member is someone who:

  • is an independent and imaginative self-starter who thinks quickly and proactively.
  • is a confident interviewer and a good matchmaker. 
  • has recent (within the past year)  prior experience with interviewing, training, and advising.
  • has a strong instinct to close loops and follow through.
  • needs minimal direction and has the self-confidence to make things happen.
  • is extremely confident and professional on the phone and video calls and is comfortable gathering preliminary client information during those calls.
  • fun, good-hearted, loyal, kind, committed to making a difference in the world.
  • enjoys collaborating and being part of a team.
  • must be available to genuinely commit to the position for at least 3 years, although we hope you'll stay longer!

You'll need to be proficient with these tools:

  • Zoom
  • Gmail and Google Drive
  • You must have a high-speed internet connection with 99.9% uptime capable of easily handling video calls at any time during the business day.
  • You also must have a professional workspace presentation on camera.

Other details about the job

  • This is a 1099 contractor position currently and could be a W2 position in the future.
  • Hours of work are flexible and will start out around 20 hrs/week with the opportunity to grow full time.
  • You must be able to attend a weekly meeting on Tuesdays from 1:30 pm - 2:30 pm MT
  • You must have a native-level knowledge and ability in speaking and writing English, as well as American culture.
  • Pay rate is $20 per hour USD.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Great Assistant or their employees directly.  Doing so will eliminate your application from consideration. Thank you)

How to Apply

Email jobs@profitfactory.com.

In the subject line, please write:

“Hi, I’m (insert first and last name) from (insert your city).  I’m interested in the Onboarding Consultant position.

In the body, please write me a 16-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____. I'm applying for the Onboarding Consultant position. 

Paragraph 1: Why you’re a fit for this position including your hiring and training experience (black font, Verdana, 3 sentences).

Paragraph 2: The level of experience on a scale of 0-10 with Google docs/sheets/mail (blue font, Verdana, 3 sentences)

Paragraph 3: The level of your experience on a scale of 0-10 (with 10 being the highest) with interviewing and training.  (red font, Verdana, this time 4 sentences). 

Paragraph 4:  If you are or are not currently working; if you are currently working if you plan to leave your position for this one,  and why you’re interested in a new position. (black font, Verdana, 3 sentences.)

  • A closing salutation including your name, email address, phone number, and the link to your LinkedIn profile (if you have one).

Be sure to include your resume.  Thanks!

Our application process is unique and includes an extensive assessment. We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete another assessment if you pass this first step. If you pass that assessment, we'll invite you to interview with our onboarding consultant.

____________________________________________________________________________________________________________________________________________________________


Executive Assistant

15-20 hours/week

Please Note: This job is being posted on behalf of Bijan Moallemi (mosaic.tech) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Mosaic enables companies of all sizes to strategically run their business. Through a rapidly deployable software platform, Mosaic consolidates data and empowers teams with insights that help them make better decisions. Mosaic.tech one-click integrations and real-time analytics offer clear insights and straightforward recommendations. 

We’re looking for an executive assistant who can work in a fast-paced environment to be our CEO’s gatekeeper helping to manage his professional and personal tasks. You must be exceptionally organized, have great attention to detail, and be a highly motivated individual. Some of your responsibilities will be managing his heavy email, calendar, and schedule, setting appointments, paying invoices, purchasing gifts, handling travel arrangements, creating and maintaining to-do lists, assisting customers, event planning, managing his Linkedin account, and acting as the liaison between our CEO and the team. 

In addition to the above, the ideal candidate will be excellent at anticipating our CEO’s needs and have the following skills and qualities: 

  • communicates effectively - strong written and verbal communication skills
  • a perfectionist who is obsessed with details and prides yourself on rarely making mistakes
  • adaptability - able to demonstrate flexibility in the face of change
  • conscientious and responsive with strong follow-through skills
  • even-tempered, professional, and intelligent
  • reliable, dependable, and responsible
  • a resourceful, natural problem solver - someone who comes to the table with solutions
  • works effectively without constant and direct supervision or guidance
  • a forward thinker who takes initiative
  • someone who is tech-savvy and quick to pick up on new tools and technologies

Technical Skills Required 

  • Google Suite 
  • Slack
  • LinkedIn 

Position Details

  • This is a 1099 contractor position
  • You must have at least two years of executive administrative assistant experience in a fast-paced environment
  • The position is 15-20 hours per week and could grow to more hours with the right person and as the need arises
  • Flexible hours Monday through Friday between 8:00 am - 5:00 pm PST - Morning hours are needed to get the day started with availability in the afternoon to work on incoming tasks from the day
  • The starting pay rate for this position is $20/hr
  • We’re looking for someone to become a long-term (3+ years) member of our team. 

How to Apply: 

Email: jobs@profitfactory.com (Please do not contact Bijan Moallemi or Mosaic, doing so will disqualify you from the position). 

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Mosaic Executive Assistant position.” 

In the body of the message, please write me a 15 sentence email including: 

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).” 
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, how many years of experience you have as an Executive Assistant, and the type of tasks you handled. Please include details on your experience with managing your executive’s busy email and calendar. (black font, Verdana, 3 sentences) 
  • Paragraph #2: Tell us about your experience working in a fast-paced environment and as our CEO’s gatekeeper, how you’ll ensure he stays on track and organized. (red font, Verdana, 3 sentences) 
  • Paragraph #3: Tell us about your attention to detail and how you ensure that your work is accurate & free of errors, and about a time you used your problem-solving skills to solve and find a solution to a problem. (blue font, Verdana, 3 sentences.
  • Paragraph #4: If you are/are not currently working (if you are, please indicate if you are planning to leave your job for this position), where you see yourself in three years and why you would be a great executive assistant to our CEO. (black font, Verdana, 3 sentences)

 One sentence closing providing the following:  

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the profile link. 

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

 

Virtual Administrative Sales Coordinator

15-20 hours/week

Please Note: This job is being posted on behalf of Cheryl Hunter (https://cherylhunter.com/) by Profit Factory (https://www.profitfactory.com/). Please do not contact Cheryl Hunter directly.  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Cheryl Hunter(https://cherylhunter.com/)  helps people and businesses get their messages out to the world on major media (think CNN, Fox News, CBS, Forbes Magazine, etc.) Cheryl is a bestselling author, speaker and TV and podcast host who provides expert commentary for news sources such as Dr. Oz, NBC, Fox News, CNN, Dr. Phil, and PBS.

We’re looking for a confident, very tech-savvy,  Administrative Sales Team Coordinator to take ownership of this position and be a stakeholder in the outcomes. You'll need to be someone who is highly organized, experienced (at least 1-year sales/marketing assistant experience, preferably virtual), and is highly accountable with an attitude of “the buck stops here.” You must be experienced at orchestrating calendars and client communications.

As the Administrative Sales Team Coordinator, each day you’ll be reviewing, confirming, and/or corresponding with and scheduling and/or coordinating client meeting requests.  You’ll connect with the Sales Team to confirm their individual schedules, provide them their daily info sheets and communicate team messages.  You’ll also reach out to clients via phone, Zoom, email, and/or text (no cold calling involved) in a timely manner.  You'll need to be VERY tech-savvy as you'll be working with several programs and apps.

A qualified team member is someone who:

  • is an independent and imaginative self-starter who thinks quickly and proactively.
  • needs minimal direction and has the self-confidence to make things happen.
  • Is extremely confident and professional on the phone and video calls and is comfortable gathering preliminary client information during those calls..
  • is experienced at supporting a team of motivated, inquisitive, and diverse salespeople.
  • can easily utilize repeatable systems and sets priorities well.
  • loves technology and apps, has worked with Zoom, Google and Microsoft Suite, and some type of scheduling app. 
  • fun, good-hearted, loyal, kind, committed to making a difference in the world, and finds great satisfaction in helping people lead better lives.
  • must be available to genuinely commit to the position for at least 3 years, although we hope you'll stay longer!

You'll need to be proficient with these tools:

  • Some type of scheduling tool such as ScheduleOnce, Calendly, or Acuity
  • Zoom
  • Gmail and Google Drive
  • Microsoft Suite (Powerpoint, Word)
  • Zapier and Zoho experience a plus.

Other details about the job

  • This is a 1099 contractor position.
  • You must be able to handle calls, review calendars, etc from 8 am -12 pm PST M-F
  • The position is 15-20 hours per week with the opportunity to move full time depending on business growth.
  • The starting pay rate for this position is $22/hr with the opportunity for an increase based on performance.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Cheryl Hunter directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in Cheryl Hunter’s position.”

In the body of the message, please write me a 16 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience supporting a sales team. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 (10 being superior) for these programs/tools: Scheduling tool (Acuity, Schedule Once, Calendly), Zoom (setting up meetings, handling meetings), Google Suite   (blue font, Verdana, 3 sentences)

Paragraph #3: Give us your best technique that you’ve used to keep a team organized, scheduled and on track.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and include a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

 

 

Virtual Assistant

20-30 hours/week

Please Note: This job is being posted on behalf of Joseph Michael Nicoletti (LearnScrivenerFast.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Joseph Michael Nicoletti is the owner of Scrivener Coach, LLC, which provides training and resources for writers, creators, and entrepreneurs to accelerate their careers, find more fulfillment and live their best life. 

We’re looking for a highly motivated “A-Player” assistant who is exceptionally organized, has excellent communication skills, and needs very little hand-holding. Some of your responsibilities will include uploading social media posts, updating spreadsheets and tracking data, managing tasks, setting up promotions, running email campaigns, documenting product reviews, reporting, researching, and implementing processes, and managing the nuts and bolts of our operation.

In addition to the above, the successful candidate must possess the following experience and qualities:

  • a resourceful, natural problem solver - someone who comes to the table with solutions
  • commitment to quality - a perfectionist who is obsessed with details and prides themselves on rarely making mistakes
  • effective time and task management skills - someone who gets the job done!
  • excellent judgment skills - exhibits sound judgment and the ability to make reasonable decisions
  • takes the initiative & a self-starter - works effectively without constant and direct supervision or guidance
  • continually looks for additional ways to free up our founder’s time so he can focus on the bigger picture
  • conscientious with strong follow-through and excellent judgment skills
  • reliable, dependable, and compassionate - someone who cares about their work
  • an implementer who is resourceful, innovative, and a forward-thinker
  • tech-savvy with the ability to learn new software and tools quickly
  • owning a Mac is preferred

You’ll need experience with the following tools:

  • Google Suite
  • Kartra
  • Project / Task Management software (ie: Asana, Trello, & Notion)

Helpful but not required:

  • Scrivener
  • WordPress, Squarespace, Clickfunnels (basic knowledge)
  • Slack

Position Details

  • This position is a 1099 contractor position
  • The position will start with 20-30 hours per week, and could move to full-time hours with the right person and as the need arises
  • Flexible hours Monday - Friday between 8:00 am - 4:00 pm CST. 
  • The pay rate for this position is $22/hr
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Joseph Michael Nicoletti or Scrivener Coach directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Scrivener Coach Virtual Assistant position”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you would be a great fit for this role, including your experience and number of years as an administrative assistant and the type of tasks you handled. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your attention to detail and how you always ensure that your work is accurate & free of errors, and about a time you used your problem-solving skills to solve and find a solution to a problem. (red font, Verdana, 4 sentences)
  • Paragraph #3: Tell us about a time you handed a project or task with little or no direction from your boss or supervisor. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one & when you can start), where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Catarina Ranch Investments, LLC

Virtual Assistant

40 hours/week

Please Note: This job is being posted on behalf of Catarina Ranch Investments, LLC  (https://www.linkedin.com/in/chris-kawaja-492126/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

Catarina Ranch Investments, LLC https://www.linkedin.com/in/chris-kawaja-492126/ holds a variety of income producing real estate around the country leased primarily to corporations.

We’re looking for a proactive virtual assistant who has a great deal of urgency and sensitivity to time. The successful candidate will be a master of both executive tasks, as well as personal tasks. The ideal candidate will be someone who: 

  • Takes care of the details of property coordination and paperwork
  • Has everything organized so that when a piece of information is requested they know how to get it, and how to get it quickly 
  • Knows how to take a message to Garcia, https://www.impactbnd.com/hubfs/hubbard1899.pdf 
  • Has a warm and friendly communication style when working with clients and coworkers
  • Has a mindset that nothing is above them or below them

Your position will include such activities as: 

  • Interacting with corporate tenants and facilitating their needs
  • Talking to brokers or learning about deals in the marketplace and bringing me ones that meet my current needs
  • Managing timelines, vendors, and information providers
  • Scheduling notaries to come in for paperwork
  • Relationship management
  • Possible work:
      • Development and content support for rapidly growing blog and newsletter

You’ll need to be experienced with these tools:

  • Any cloud based tools
  • Google Suite (Email management)
  • WordPress experience a plus

Preferred experience:

  • Real estate experience is a plus, but not required.
  • Bookkeeping experience is a plus, but not required

Position Details

  • This is a 1099 contractor position.
  • The position will be 40 hours per week, ideal availability is 7 am - 4 pm PST
  • The starting pay rate for this position is $27/hr.
  • We’re looking for someone to partner with us long term  (3+ years)

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Catarina Ranch Investments, LLC directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Catarina Ranch Investments, LLCs position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience with managing someone else’s email inbox. (black font, Verdana, 3 sentences)
  • Paragraph #2: Your experience with property management, project management, or general administrative duties. (red font, Verdana, 3 sentences)
  • Paragraph #3: Did you read A Message to Garcia? What does this mean to you? (blue font, Verdana, 3 sentences)
  • Paragraph #4:  Paragraph #4:  If you are/are not currently working, why a new position interests you and what you think you’ll be doing in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • A closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one). 

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

Executive Assistant

20-30 hours/week

Please Note: This job is being posted on behalf of John Luginbill (TheHeavyweights.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

John Luginbill is the owner of The Heavyweights. Since 1994 we have been in marketing and advertising. We develop strategies to help our clients increase their sales, profits, and reputation.

We are looking for an executive assistant who has a positive outlook and is detail-oriented and self-sufficient. You must have exceptional customer service, project management, and organizational skills. 

Some of your responsibilities will include:

  • Responding to customers & suppliers inquiries - quickly and effectively by phone and through email 
  • Working with customers to resolve issues and ensuring projects move forward
  • Monitoring John’s projects and timelines. creating, maintaining, and organizing his to-do lists to keep him on track and organized
  • Managing John’s email inbox, calendar, and schedule
  • File and folder organization and management
  • Website, Blog & Social Media Management - uploading, editing, posting & monitoring, looking for ways to improve sites
  • Attending daily staff meetings - creating agendas, taking notes, and clarifying & assigning action items

In addition, the successful candidate will be someone who…

  • is efficient, positive, helpful
  • has grit, gratitude, self-control, social intelligence, curiosity, optimism, and zest
  • one step ahead of our entrepreneur preempting his needs before being asked
  • a forward thinker who takes the initiative and can anticipate the solution to a problem before it arises
  • conscientious and responsive with strong follow-through skills
  • upbeat, compassionate, easy-going, and approachable
  • strong time management skills
  • strong written and verbal communication skills
  • resourceful and a go-getter
  • flexible and adaptable 
  • Tech-savvy with the ability to pick up new software and tools quickly

You’ll need to be familiar with these tools:

  • CRM software (we use Less Annoying CRM)
  • Google Drive
  • Squarespace (basic skills)
  • Asana (or a similar PM software)

Position Details

  • This position is a contractor (1099) position 
  • The position be between 20-30 hours per week
  • Flexible hours - Monday through Friday between 8:45 am - 1:00 pm EST
  • You must be available for our daily 9:00 am EST Staff Meeting
  • The starting pay rate for this position is $24/hr.
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact John Luginbill or The Heavyweights directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in The Heavyweights Executive Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an executive assistant (including the number of years) and with managing your boss’s to-do list, email inbox, and calendar. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with creating meeting agendas, taking meeting notes and assigning action items for team members, and managing project & task timelines. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your exceptional customer service skills and the type of tasks you handled. Tell us if you have experience with managing social media platforms for a business (please name the platforms and what type of tasks you handled). (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), where you see yourself in three years and why you want to work for The Heavyweights. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn account please include your profile link.

____________________________________________________________________________________________________________________________________________________________

Virtual Assistant

40 hours/week

Please Note: This job is being posted on behalf of Capital Allocators, LLC (capitalallocatorspodcast.com) by Profit Factory (https://www.profitfactory.com/). Please do not contact Capital Allocators, LLC directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Capital Allocators, LLC (capitalallocatorspodcast.com) was created in 2016 to explore best practices in the asset management industry from the perspective of asset owners, asset managers, and other relevant players. In 2017 the podcast was launched and in June of 2020 the show reached three and a half million downloads.

We’re looking for someone who has a proven track record of being reliable and working autonomously. The successful candidate will have a high level of common sense and a proactive approach to anticipating what needs are on the horizon. Communication skills must include being friendly, able to engage with people, and the ability to work out loud to keep team members updated on project status.

Your responsibilities will include:

  • Scheduling, guest preparation, guest confirmation, website updates
  • Updating presentations, contracts, billing, follow-up
  • Accounts receivable
  • Monthly data analytics update
  • Outlook contacts 
  • Calendar scheduling 
  • Travel coordination and schedule
  • Email management
  • Various other projects

You'll need to be proficient with these tools:

  • Notion or other project management tools
  • Office 365
  • Google Suite

Other details about the job

  • This is a 1099 contractor position.
  • The position is 40 hrs/week.  
  • Hours are Monday-Friday from 9 am - 5 pm EST with flexibility as needed throughout the day
  • The starting pay rate for this position is $24/hr
  • This is a position for someone looking to become a long term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Capital Allocators, LLC directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in Capital Allocators, LLC’s position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience or passion for podcasts. (black font, Verdana, 3 sentences)

Paragraph #2: Your level of proficiency on a scale of 0-10 for these programs/tools: Notion (or other project management tools), Google Suite and Office 365.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe a time you were given a great deal of autonomy in your work, how you were successful and how you kept your team or supervisor in the loop on the project.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

Virtual Assistant

At least 15 hours/week with potential to grow to 30-40 hours/week

Please Note:  This job is being posted on behalf of Cody McLain (codymclain.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Cody has founded a handful of multi-million dollar companies and recently sold his last company. He is currently focused on publishing content for his personal brand while simultaneously working on his next venture. His goal is to inspire young adults and teach other entrepreneurs how to find their own success in life.

He is looking for an executive assistant who can juggle a million things at once to assist with personal tasks, managing/scheduling calls, running podcasts, posting content, managing social media, project management and the organization of online courses. 

In addition to the above, the successful candidate must possess the following qualities:

  • Very organized with the ability to take scattered information and organize it then prioritize it
  • A growth mindset
  • Intuitive ability to self-educate on new software and apps
  • Tech-oriented, ability to find questions and answers independently
  • You have experience leading a team to turn ambitious goals into reality
  • You’re a clear communicator and strong writer
  • Effective time and task management skills
  • You are self-motivated, proactive, and responsive (the job is 100% remote)
  • You are friendly, personable, and comfortable speaking in front of groups
  • You pay extremely close attention to detail
  • Conscientious with strong follow-through and excellent judgment skills

Requirements:

  • Experience posting content on social media accounts
  • Writing experience
  • Marketing and/or Social Media Experience
  • Vendor and/or contractor management and communication
  • experience managing email accounts besides their own
  • onboarding and payroll experience preferred

Experience in these tools is a plus!

  • Google Suite
  • Slack
  • Notion

Position Details

  • Our position will start around 15-20 hrs/week and will grow to 40 within 12 months based on performance
  • Working hours will be flexible 
  • This will initially be a 1099 position and will grow into a w2 at the time hours increase to 40
  • Pay rate is $20/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in Cody McLain’s position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for Cody McLain’s position. "

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had with writing and managing vendors/contractors.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  Google Suite, Slack and Notion  (or similar tool)  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

Client Coordinator

10-20 hours/week

 

Please Note: This job is being posted on behalf of Lisa Baker (https://altagency.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Lisa Baker is the Director of Operations for AltAgency, whose mission is to help every unsatisfied agency owner or service provider provide abundantly for their family, have time to enjoy their lives and provide consistently life-changing service to their clients. AltAgency offers two programs that help clients set up the fundamentals their business needs to be able to scale and then dive deeper into systems, processes, and mindset to scale their business.

We’re looking for a virtual client coordinator who is passionate about helping others, has exceptional client and customer service skills, and is self-sufficient, extremely detail-oriented, and a go-getter!

Some of your responsibilities will include:

  • Provide general client support via email and community groups
  • Monitor and manage client Facebook groups
  • Post weekly accountability posts to Facebook groups
  • Track client success and participation
  • Send client check-in & weekly emails
  • Manage signed client contracts
  • Manage client support calls via Zoom, Facebook events, and calendar in members’ area
  • Handle failed payments communication

As our client coordinator, your primary responsibility will be to ensure our clients’ needs are met by tracking their success, monitoring the community programs, and providing exceptional customer service. 

In addition to the above, the successful candidate must possess the following experience/qualities:

  • strong communication skills - communicates both written and verbally effectively
  • patient with the ability to troubleshoot and assist clients with technical & support issues
  • thrives in a fast-paced environment & maintains a positive attitude at all times
  • a team player who works to ensure team success & enjoys helping others
  • proactive, responsive, and accountable
  • always meets deadlines & provides results above and beyond what is expected, aims to always over-deliver
  • works effectively without constant and direct supervision or guidance - takes ownership and seeks out answers and solutions to problems with little input or direction
  • friendly, professional, approachable 
  • conscientious with strong follow-through and excellent judgment skills
  • tech savvy - learns quickly, executes expertly and is always learning, and continuously strives for self-improvement

You’ll need experience with the following tools or come ready to use them:

  • Google Suites
  • Facebook Groups
  • A ticketing/support desk system (we use Help Scout)
  • ActiveCampaign (or a similar CRM and Email Marketing tool)
  • ClickFunnels or WordPress (basic skills)

Being familiar with these tools is helpful!

  • ScheduleOnce and Google Calendar
  • Notion
  • Slack
  • Voxer

Position Details

  • This position is a contractor (1099) position
  • You must have at least two years of Client Services experience
  • The position will start with 10-20 hours per week but could move to more hours with the right person and as our community continues to grow
  • Flexible hours between 8:00 am - 5:00 pm MST. Morning hours are needed to get the day started with emails being checked at least three times a day (at the start, middle & end of the day)
  • You must be available at 9:30 am MST on Mondays for our team meeting
  • The pay rate for this position is $20/hr
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (please do not contact Lisa Baker or AltAgency directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the AltAgency Client Coordinator position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your client service skills, what makes them exceptional and the type of client tasks you managed. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your troubleshooting skills, your experience with assisting others with technical and support issues, and how you would rate your ability to learn new software quickly. (red font, Verdana, 3 sentences)
  • Paragraph #3:  Tell us about your experience with managing Facebook groups and using a CRM, Email Marketing tool, Ticketing Support System, and Webpage builder and in what capacity you’ve used these tools (include the names of the tools). Tell us how you’ll learn the tools you don’t know listed in the job description so that you’re ready to use them if hired. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please let us know if you plan to leave your current position for this one and when you will be able to start), your availability throughout the day from M-F 8:00 am - 5:00 pm MST time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • on the AltAgency website, what are our eight core values?
  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please provide the link.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Virtual Assistant

25-35 hours/week growing to

40 hours/week

Please Note:  This job is being posted on behalf of Abhi Golhar (Abhigolhar.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Abhi helps business owners and entrepreneurs accelerate transformation, create more revenue, and feel less stuck in the business. Together, he helps professionals build a business, instead of building a job, by using smarter technology and business processes so they can live more and stress less. 

Abhi is looking for someone who is smart, organized, and trustworthy to be my executive virtual assistant. Bluntly, he’s looking for a perfectionist who is extraordinarily detail-oriented.

This is not an entry-level assistant position. You MUST have experience as a Virtual Executive Assistant for an executive or business owner. 

This is a fast-paced and high-pressure role. You'll handle his business and personal details, including travel, scheduling, and coordination with his team.

Abhi has high expectations and he’s looking for someone with extreme attention to detail who enjoys negotiating deals, finding the best travel arrangements, and is fun to work with. 

Tasks and Responsibilities

  • Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
  • Maintain my daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner.
  • Assist with monitoring of his inbox and emails, including responding to clients, partners, and other business contacts
  • Serve as point person for both internal and external stakeholders while acting as gatekeeper in a professional manner.
  • Assist with event planning for small team meetings, and the annual company meeting, including travel arrangements, meeting rooms, dining options, activities, coordinating with all attendees, and some onsite execution.
  • Assist with the creation/review of business documents, contracts
  • Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items

Knowledge & Skills

  • Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
  • Ability to be customer focused.
  • Knowledge of project management tools (e.g. Basecamp)
  • Ability to quickly learn a new software application
  • Capability to set up new systems and processes in order to streamline business and personal functions
  • Ability to solve tasks with minimal or no guidance
  • Ability to work under pressure and quickly and efficiently problem solve, all while with frequent interruptions

Education & Experience

  • Have experience as an Executive Assistant for a C-level executive or business owner
  • Exceptional ability to communicate progress on multiple projects
  • Must be highly organized and efficient
  • Trustworthy with strong personal integrity
  • Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
  • Killer ability to multitask and prioritize tasks
  • Must be flexible with schedule. I travel often and my time zone changes
  • Top-notch communication via email and phone, external and internal
  • Perfectionist, super attention to detail

In addition to the above, the successful candidate must possess the following qualities:

  • self-motivated
  • good at following directions
  • reliable, hardworking, with a very strong work ethic
  • resourceful, efficient and flexible
  • exceptional communication skills - both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • conscientious with strong follow-through and excellent judgment skills

Experience in these tools is a plus!

  • Google Suite
  • WhatsApp
  • Trello

Position Details

  • Our position will start around 25-35 hrs/week and could grow to 40.
  • Working hours will be flexible between 9 am and 5 pm EST.
  • This is a 1099 position.
  • Pay rate is $22/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line, please write:

"Hi, I’m YOUR NAME from (insert your city & state). I’m interested in Abhi Golhar’s position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for Abhi Golhar’s position."

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had with managing calendars and the details for coordinating events that went with it.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  project management tools (Trello or others), WhatsApp, Google Suite,  (or similar tool)  (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

Also, Answer These Situational Questions:

  • I just messaged you that I left my sunglasses at a Starbucks downtown. How would you get them back to me?
  • I need to go to Chicago in the next month for 4 days for a conference. What steps would you take to help me?
  • I just messaged you to take care of an urgent task ASAP, but you’ve never done it before. For example, the comments section on my blog has totally disappeared. How would you handle this?

Include a closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume. 

Thanks!

____________________________________________________________________________________________________________________________________________________________

Virtual Assistant

30-40 hours/week

Please Note: This job is being posted on behalf of ECommerce Accounting LLC (https://www.ecommerceaccountingllc.com/) by Profit Factory (https://www.profitfactory.com/). Please do not contact ECommerce Accounting LLC directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

ECommerce Accounting LLC (https://www.ecommerceaccountingllc.com/) is a CPA firm that works exclusively with eCommerce businesses.  We are a 100% virtual CPA firm that provides bookkeeping, accounting, and tax services to our clients.  Our mission is to walk alongside our clients and reduce the burden of bookkeeping and taxes so the client can focus on making their quality of life better by being an entrepreneur.  We also strive to provide our employees with a great work-life balance.  

We are looking for someone who is a clear communicator, is proactive, has a great work ethic, has great ideas, loves their job, is willing to help, and is easy to work with. The ideal candidate will have experience working with the confidential information that a CPA firm handles. 

Your responsibilities will include:

  • Communicating with clients and vendors via email 
  • Handling engagement letter renewals
  • Making sure the accounting team has what they need to get started on projects
  • Onboarding clients by getting them set up in our various software and apps
  • Taking phone calls from clients or vendors
  • Organizing files and workpapers in our SmartVault system
  • Possibly processing tax returns in Lacerte (to PDF)
  • Possibly entering data in QuickBooks Online

You will need to be proficient with these tools:

  • Microsoft 365 (Outlook, Word, Excel)
  • Paperless office
  • Adobe Acrobat DC
  • Experience with Lacerte, QuickBooks, SmartVault, Practice Ignition and/or Calendly would be helpful

Other details about the job

  • This is a W2 employee position
  • The position is 30-40 hrs/week
  • Hours are flexible but some time will need to be dedicated Monday-Friday
  • Generous PTO is accrued based on the hours worked
  • The starting pay rate for this position is $22/hr
  • This is a position for someone looking to become a long-term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact ECommerce Accounting LLC directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in ECommerce Accounting LLCs position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you. (black font, Verdana, 3 sentences)

Paragraph #2: Describe your experience working with confidential information.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe your experience working with clients to handle requests and manage documents.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________________________________________________________

Assistant
10-20 hours/week with potential to grow to full-time

Please Note: This job is being posted on behalf of Lift Ventures (http://www.liftventures.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Lift Ventures is a fast-growing company that incubates, acquires, and invests in data-driven online businesses. They have built and scaled a diverse portfolio of websites reaching over 200 million consumers to date, including JobHero, SuperSummary, and TripBuzz. The team’s overarching mission is to help educate and inspire consumers through best-in-class content and information.

We are looking for an assistant to support our founder and CEO who can focus on both executive and personal/family administrative tasks. The assistant must be extremely organized, resourceful, tech-savvy, detail-oriented, proactive, and a great written and verbal communicator. The assistant should be comfortable learning new software, compiling research materials and reports, and documenting processes via SOPs. 

The assistant must have a growth mindset and a positive, collaborative attitude. They should be excited to manage projects, take on new responsibilities, solve problems, and learn new skills.

In addition, the successful candidate will...

  • be a master at project and task management across both professional and personal projects
  • have experience handling an executive’s email inbox with a high volume of inquiries.
  • be comfortable conducting in-depth research on a variety of topics
  • identify tasks that would free up time for the entrepreneur, and pick up the necessary skills quickly
  • have a proven track record of successful collaboration in a remote/virtual/multi-site environment
  • have a structured, analytical approach to problem solving
  • feel comfortable managing up

Having prior experience/familiarity with technology or media startups (especially prior exposure to any functions related to managing or growing online businesses like digital marketing, content creation, social media management, recruiting/staffing, web/graphics design, customer service, and/or research) is a bonus, but is not required. 

Technical skills required:

  • Experience with project/task management systems (Asana, Monday, Trello, Airtable, etc.)
  • Exposure to remote team communication or collaboration tools like Slack, Zoom, etc.
  • Experience with Google Sheets/Excel and/or any other data management or CRM tools

Position Details

  • This position is a contracting 1099 position
  • The core position will start at 10-20 hours per week but has the potential to grow to up to 40 hours/week, especially if the assistant is interested in helping out our broader team in other high-need areas of our business (such as content creation, online marketing, recruiting, etc.)
  • Flexible hours
  • The starting pay rate for this position is $24/hr
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Lift Ventures directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Lift Ventures Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience managing both executive and personal/family administrative tasks. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience working with cloud-based programs/applications (red font, Verdana, 3 sentences)
  • Paragraph #3:Give us an example of a time you were responsive, adaptive, and took the initiative to find a solution to a problem. Include the steps you took to troubleshoot the problem. (blue font, Verdana, 3 sentences)
  • Paragraph #4: Paragraph #4: Tell us if you are/are not currently working (if you are working tell us if you plan to leave your position for one), where you see yourself in three years and why you’d be a great personal assistant. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number and the link to your LinkedIn profile (if you have one).

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Administrative Assistant

20-25 hrs/week

Please Note: This job is being posted on behalf of Sweta Adkin & Diego Rodriguez (https://www.swetaadkincpa.com) by Profit Factory (https://www.profitfactory.com). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Adkin & Rodriguez CPAs PLLC is located in North Carolina and is an expert in all areas of accounting, bookkeeping, consulting, outsourcing, payroll, and business services. Our mission is to develop lasting client relationships by providing unparalleled service and quantifiable value-added tax, accounting, and advisory services.

We’re looking for a virtual assistant who will go above and beyond, is humble, dedicated, and smart with exceptional client services skills. You’ll be responding to clients via email and phone (Voice Over IP - approx 3-5 calls/day - no cold calling!), calendaring appointments, and maintaining information in our client database. You will be following up with each lead to qualify them, and if needed, schedule introductory (discovery) meetings with our CPAs. 

You must have strong calendaring skills, know how to navigate a customer database, and be able to effectively interact with our clients. Providing timely, accurate, and complete information to our CPAs and clients will be key to the success of this position.

In addition to the above, we’re looking for an assistant who possesses the following qualities/skills:

  • easy to understand (communicates effectively and with brevity)
  • intuitive, able to anticipate problems before they arise
  • takes ownership & is purpose-driven
  • easy to work with both internally & externally
  • outgoing, supportive, and friendly with a good sense of humor
  • exceptional organizational and detailed-oriented skills
  • a proactive action-taker, who can work independently without prompting
  • innovative, forward-thinking, and growth-oriented
  • proactive, forward-thinking and always thinking ahead, anticipating situations before they happen
  • tech-savvy with the ability to pick up on software quickly
  • experience working in the Accounting, Financial, or Law industries is a major plus!

You’ll need to be experienced with these tools or come ready to use them:

  • Microsoft Suite Office 360 (strong Outlook skills)
  • Client Portal (we use Canopy & Client Whys) or a similar CRM
  • Adobe Acrobat
  • Voice Over IP (we use Net2Phone)

Position Details

  • This is a 1099 contractor position unless you live in NC, FL, or RI - you’ll then be a W2 Employee
  • The position will start at 20-25 hours per week and may increase in hours as the need arises
  • Hours are Monday - Friday from 9:00 am to 12:00 pm EST - there is some flexibility with hours but you must be available to check & answer emails & phone calls during this time
  • The starting pay rate for this position is $18/hr USD with the potential for an increase and performance bonus.
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Sweta Adkin, Diego Rodriguez, or Adkin & Rodriguez CPAs, PLLC, doing so will disqualify you from the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Adkin & Rodriguez CPA Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your administrative assistant experience, the type of task you handled, and your experience with calendar and scheduling management. If you have experience working in the Financial/CPA/Law industry let us know here! (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your client management skills and what makes them exceptional. Tell us about your experience with interacting with clients through phone calls and emails, scheduling, and preparing documentation. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us if you own a PC or Mac, and your level of proficiency (beginner, immediate, proficient) with Microsoft Office & Outlook, CRM software (tell us which ones you know & if you know the ones listed in the job posting mention it here), Adobe Acrobat and Voice Over IP. Tell us about your technical skills and how you go about learning new software or tools quickly. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please specify if you are planning to leave your job for this position & when you can start), what Eastern Time hours you are available to work Monday - Friday and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please provide the link.

Be sure to attach a resume. Thanks!

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Rothman Financial Group

Virtual Executive Assistant

Full Time W2 Position

 Please Note: This job is being posted on behalf of Rothman Financial Group (Eric Rothman) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

For over 27 years the Rothman Financial Group (Eric Rothman) has been helping successful professionals, executives, and business owners, nationwide, produce their financial ambitions sooner and safer than they could do on their own. Our macro-economic planning processes, financial philosophies, and lifelong relationships help keep our clients on track and fully protected—while simultaneously recapturing wealth they’re losing without knowing it. We believe everyone deserves to reach their maximum financial potential and it’s through our leadership, direction, and creativity that we help them produce it.  

The impact you’ll make.

As an Executive Assistant at Rothman Financial Group, you’ll be supporting the business owner/lead financial advisor and our clients. We sell life insurance and investments.  What our clients buy is us.  You’ll play a crucial role in keeping the client processes and relationships on track while ensuring that the business runs smoothly, efficiently, and effectively. You’ll be the glue and mood maker that keeps the organization’s momentum going and the clients engaged and connected. If you’re upbeat, organized, detail-oriented, and a self-directed leader who can anticipate needs and prioritize tasks as they arise, you’re the right-fit for our organization. If you have a passion for helping people and enjoy the financial advising industry, you’ll love working with us and our clients. 

 What you’ll do:

  • Work collaboratively with our business owner/lead financial advisor to lead and support all day-to-day activities, including personal projects, email management, and bringing further focus and growth to the organization as a whole. 
  • Own our business owner/lead financial advisor’s calendar and scheduling to better protect free time as well as maximize time with and in front of clients.
  • Lead, schedule, and confirm all client occasions for the team. 
  • Coordinate and manage the client process, client triggers, Asana, and process documents.
  • Intake all incoming communications, while capturing client data, and nurturing preexisting relationships. Be the “client concierge” assisting clients in every aspect of our business relationship..
  • Proactively lead and manage all event coordination including post-event follow-up.
  • Manage team coordination and office management involving: results tracking, gifting for clients and support team, internal meetings, and onboarding. 

The following describes the successful candidate who will be a stellar representative of our high touch, high caliber brand:

  • You’re a self-starter who has no problem stepping into any situation and bringing order to chaos.
  • You’re an Executive Assistant experienced in seeing the business at the 10,000-foot level and offering appropriate leadership and input.
  • You have high energy and you believe anything can be solved with a positive disposition.
  • You’re detail-oriented with excellent organizational skills while managing multiple projects and works well under pressure.
  • Your Executive Assistant experience includes supporting a sales team and/or c-suite executive.
  • You pride yourself on being a confident communicator and offering extraordinary client care.

Financial services industry experience a plus!

You’ll need to have recent experience using these tools:

  • Google Drive  (Mail, Sheets, Docs)
  • Outlook
  • Asana or a similar project management tool
  • Some type of scheduling app.
  • CRM such as Salesforce, Infusionsoft, Ontraport.

Position Details

  • This is a full time W2 position.
  • The starting pay rate for this position is $28/hr USD
  • You must be able to commit to a long term (3+ years) partnership.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Rothman Financial Group or Eric Rothman directly.  Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Rothman Financial Group position.”

In the body of the message, please write us a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a fit for you, including any experience with high net worth clients or investors.  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your client relationship building experience.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Give us an example of your business leadership skills.  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why a new position interests you and what you see yourself doing three years from now. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn account please include your profile link.

Be sure to attach a resume. Thanks!

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Virtual Assistant

10-20 hours/week

Please Note: This job is being posted on behalf of Ezra (ezra.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Ezra’s mission is to detect cancer early for everyone in the world. With the help of the nation's top medical experts, they’ve designed MRI and low dose CT scanning protocols to detect cancer in up to 14 organs. They’re working with top researchers and doctors to help Ezra become the new norm.

We are looking for a virtual assistant who is personable and enjoys working with others. The successful assistant will have incredible attention to detail, and have a proven track record working autonomously. 

You must be someone who is proactive and takes ownership and does not need a lot of supervision or guidance. 

The successful candidate is one who possesses the following qualities:

  • calm mannered, approachable, flexible, accommodating, and easy-going
  • an independent critical thinker - able to think through a process and know what is needed and what is a priority
  • accountable with superb follow-up and follow-through skills
  • has the confidence to speak up when appropriate or when something is off-track
  • tech-savvy with the ability to learn new software and tools quickly

You’ll need to be experienced with these tools:

  • Google Suite
  • FrontApp
  • Expensify

Position Details

  • This position is a contractor (1099) position
  • The position will be 10-20 hours per week 
  • Flexible hours between 9 am and 12 pm EST Monday-Friday
  • The pay rate for this position is $24/hr
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Ezra directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in being Ezra’s Virtual Assistant Position”

In the body of the message, please write me a 15 sentence email including:

  • One sentence opening salutation that says: "Hi, I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you including your experience as a virtual assistant (please include the number of years) and the type of tasks you managed for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your proven ability to find tasks and work on your own without needing a lot of guidance or direction (include an experience doing so). (red font, Verdana, 3 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, FrontApp, and Expensify. If you don’t know FrontApp, tell us how you’ll learn it so you're ready to use it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), state if you are available to work days and hours mentioned in the job posting, and where you see yourself in three years. (black font, Verdana, 3 sentences)

Two sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have a LinkedIn, please include the link to your profile. 

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________________________________________________________

Administrative Assistant at least 15 hours/week with potential to grow to 30-40 hours/week

Please Note:  This job is being posted on behalf of Stimulead (https://stimulead.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Stimulead is a virtual think tank of intensely thorough problem solvers most interested in two things: The potential of a product to influence an industry, thus increasing its sales. And the depths of your ideal client’s psychology. In more practical terms, we optimize client acquisition systems for our clients.

We are looking for a dedicated administrative assistant who is used to being given project outcomes, instead of project tasks. The successful candidate must be able to work autonomously, while working out loud to keep the entrepreneur up to date on the completion of projects. 

In addition to the above, the successful candidate must possess the following qualities:

  • self-motivated
  • strong initiative to take on projects and tasks without being asked
  • reliable, hardworking, with a very strong work ethic
  • resourceful, efficient and flexible
  • exceptional communication skills - both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • conscientious with strong follow-through and excellent judgment skills

Requirements:

  • experience writing and editing
  • a background in copywriting, proofreading or content creation is preferred
  • experience with ActiveCampaign, Infusionsoft, or other similar platforms
  • previous work within Trello or other project management systems
  • the ability to manage contractors: expectations communications, follow-ups, payments
  • experience managing email accounts besides their own

Experience in these tools is a plus!

  • Google Suite
  • WordPress
  • Trello

Position Details

  • Our position will start around 15 hrs/week and could grow to 40.
  • Working hours will be flexible between 9 am and 5 pm EST.
  • This is a 1099 position.
  • Marketing background is helpful.
  • Pay rate is $24/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in the Stimuleads position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for the Stimuleads position. "

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had with content creation, copywriting, editing and proofreading.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  project management tools (Trello or others), WordPress, Google Suite,  (or similar tool)  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

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