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Virtual Assistant Job Opportunities


Below is a list of our current job opportunities.  If you are interested, please apply as instructed on each job ad.

Job Application Requirements


In order to be considered for one of our open positions, you must:

  • Reside in the United States or Canada
  • Follow the exact instructions as listed under the "How to Apply" section of the job posting.


Our application process is unique and includes extensive assessments.  We want to find the best match possible for our high profile Entrepreneurs, and the application process plays a critical role in that. You can expect to complete additional assessments if you pass this first step.  If you pass these assessments, we'll invite you to interview with an onboarding consultant.

________________________________________________________________

Do you love helping people make a difference in their lives? 

Virtual Assistant

10-20 + hours/week

 

Please Note: This job is being posted on behalf of Intentional Product Manager (www.intentionalproductmanager.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Intentional Product Manager started as a movement to help Product Managers have a career they can be proud of, and build habits that set them up for success over the long term. To do this he helps them land and then excel in their best job, all while living a life of balance and fun.

We’re looking for a friendly, organized, proactive, client-focused, detailed oriented assistant with strong written communication skills.  Some of your responsibilities will include: 

  • Email And Calendar Management
  • Scheduling
  • Coordinating Travel Arrangements
  • Tracking Projects and Tasks
  • Taking Notes during live coaching sessions 
  • Client Management
  • Researching
  • Creating & Maintaining Processes and Procedures

We’d love to consider your application if you are someone who is:

  • superb client services skills - always wowing our clients and making sure they have a great experience
  • highly motivated, hardworking, reliable
  • strong work ethic
  • continually looking for ways to improve business processes and implementing best practices
  • intuitive and proactive - can anticipate needs before they arise & provide solutions to problems
  • conscientious and accountable with strong follow-through and excellent judgment skills
  • effective time and task management skills
  • excellent researching skills
  • tech-savvy & resourceful- can easily pick up new software
  • project management skills are helpful
  • fast internet connection is preferred
  • Owning a Mac is preferred!

You’ll need experience with the following tools:

  • CRM software
  • Canva
  • Kajabi
  • Slack
  • GSuite

Having experience in these tools will be a plus!

  • Schedule Once
  • Active Campaign (CRM and Email Marketing)

Position Details:

  • This position is a contractor (1099) position
  • You must have at least two years of Administrative Assistant experience
  • The position will be approximately 10-20 hrs per week and can grow to full time hours with the right person and as the need arises
  • Flexible hours during business hours (between 8:00 am - 5:00 pm EST) needed for meetings & check-ins, and for attending the live sessions
  • The starting pay rate is $22/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (please do not contact Intentional Product Manager. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and, I’m interested in the Intentional Product Manager Virtual Assistant position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (please include the number of years of experience) and managing your boss’s email, schedule, calendar and keeping them organized and on track. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us if you own a Mac, and your level of experience (beginner, immediate, proficient) with G-Suite, ActiveCampaign (or another Email Marketing tool), and Canva. Tell us about your experience using a CRM (name the CRMs) and the type of task you handled. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about client services management experience and the type of task you managed and about experience with creating processes and procedures. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave for this position), where you see yourself in three years and why we should hire you. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________

Do you love event management?

Executive Assistant

10-20 hours/week

Please Note:  This job is being posted on behalf of Lindsey Simpson, owner of Strategic Partners M&I  (http://www.strategicpartnersmi.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Strategic Partners M&I, is a global event marketing firm that works as a third party to corporations who need the extra strategy and detailing for their internal and external programs. We service all industries, types of events and work in any and all destinations to bring your program to life through marketing, sourcing, budget management, attendee management, event detailing, and onsite execution. We pride ourselves on being nimble in our services but consistent in our execution. 

We’re seeking a diligent, and self-directed Executive Assistant to support our founder, Lindsey Simpson, and her dedicated team. 

You will be Lindsey’s right-hand person, working side by side, helping to keep her organized and on track both personally and professionally. 

Some of your responsibilities will be helping the process of sourcing suppliers and resorts for future events. This will entail managing the RFPs as well as validating the responses and managing the communication (phone and email) with each of the parties and handling a variety of other projects & administrative tasks.

In addition, the successful candidate will be someone who is...

  • Well-organized, efficient, process-driven and proactive
  • Detail-oriented with strong writing skills
  • Conscientious with strong follow-through skills
  • A self-starter with a “can-do” attitude
  • Tech-savvy

Technical skills required:

  • Microsoft Suite
  • Email management 
  • Project management 

Position Details

  • This position is a 1099 contract position.
  • The position will start out with 10-20 hours per week and could grow into more with the right person.
  • Must be available between 9 am-5 pm CST.
  • The starting pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Lindsey or Strategic Partners M&I. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Strategic Partners M&I position.”

In the body of the message, please write a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote assistant. (black font, Verdana, 3 sentences)
  • Paragraph #2: Please rate your level of proficiency on a scale of 0-10 with Microsoft Suite, project management (include any PM tools you have used), and managing email inboxes. (red font, Verdana, 3 sentences)
  • Paragraph #3: How you would manage Lindsey’s weekly activities and grow to become her right-hand person. (blue font, Verdana, 4 sentences)
  • Paragraph #4: What you see yourself doing in three years, if you are/are not currently working, and when you would be able to start your new position. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________

 

Do you have a passion for art & crafts?

Executive Assistant

25-30 hours/week

Please Note:  This job is being posted on behalf of Elaine McNabb, owner of Pinwheel Crafts LLC  (https://pinwheelcrafts.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Pinwheel Crafts, is an e-commerce business that specializes in designing & manufacturing children’s craft kits.

We’re seeking a diligent, and self-directed Executive Assistant to support our founder, Elaine McNabb, and her dedicated team. You must have exceptional organizational skills and be extremely detail-oriented and highly proactive, with the ability to own your role, solve problems, and take direction well. 

You will be Elaine’s right-hand person, working side by side, helping to keep her organized and on track both personally and professionally. 

Some of your responsibilities will be managing her business and personal calendar and schedule; inventory tracking & scheduling shipments; product research; social media management, and handling a variety of other projects & administrative tasks.

In addition, the successful candidate will be someone who is...

  • well-organized, efficient, process-driven, and proactive
  • detail-oriented with strong writing skills.
  • conscientious with strong follow-through skills
  • experienced with creating standard operating procedures
  • has common sense and good decision-making skills

Technical skills required:

  • Excel -- strong skills in formatting, formulas, and general use.
  • Social Media posting
  • Outlook/Gmail

Experience in the following is helpful but not required:

  • Amazon seller

Position Details

  • This position is a 1099 contract position
  • The position will start out with 25-30 hours per week and could grow into more with the right person.
  • Must be available between 7 am-12 pm PST & Mondays at noon for recurring team meetings.
  • The starting pay rate for this position is $21/hr. 
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com   (Please do not contact Elaine or Pinwheel Crafts directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Pinwheel Crafts position.”

In the body of the message, please write a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as a remote assistant. (black font, Verdana, 3 sentences)
  • Paragraph #2: Please rate your level of proficiency on a scale of 0-10 with Excel, Amazon, or Shopify and managing email inboxes. (red font, Verdana, 3 sentences)
  • Paragraph #3: How you would manage Elaine’s weekly activities and grow to become her right-hand person. (blue font, Verdana, 4 sentences)
  • Paragraph #4: What you see yourself doing in three years, if you are/are not currently working, and when you would be able to start your new position. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

 

__________________________________________________________________________________________________________

Do you love overseeing workflows and document processes?

Virtual Assistant

20-25 hours/week growing to 40 hours/week

Please Note: This job is being posted on behalf of Hall Accounting & Tax Services, LLC (https://hallaccountingandtax.com/about/) by Profit Factory (https://www.profitfactory.com/). Please do not contact Hall Accounting & Tax Services, LLC directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Hall Accounting & Tax Services designs customized inventive tax strategies for high net worth individuals by getting to know our clients, their business, and their needs and tailoring our tax advising approach through strategies which meet those needs. Tax Resolution is also a primary service along with Tax Preparation, Virtual CFO Services, Accounting and Payroll Processing.

We are looking for someone who is a clear communicator, is proactive, has a great work ethic, has great ideas, loves their job, is willing to help, and is easy to work with. The ideal candidate will have experience working with the confidential information that an accounting and tax firm handles. 

Your responsibilities will include:

  • Communicating with clients and vendors via email 
  • Reaching out and following up with clients via phone
  • Overseeing workflows in Jetpack
  • Recommending new processes and procedures for workflows when needed
  • Assisting with marketing projects
  • Using Citrix Sharefile for document uploading and organizing

You will need to be proficient with these tools:

  • Jetpack or another workflow system
  • Calendly
  • Outlook

Other details about the job

  • This is a 1099 employee position
  • The position will start at 20-25 hours per week and may grow to 40 hours per week
  • Hours are flexible but some time will need to be dedicated Monday-Friday, 8 am - 12 pm CST are the preferred hours
  • The starting pay rate for this position is $20/hr
  • This is a position for someone looking to become a long-term member of the team

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Hall Accounting & Tax Services, LLC  directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in Hall Accounting & Tax Services, LLCs position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you. (black font, Verdana, 3 sentences)

Paragraph #2: Rate your knowledge in following on a scale of 1-10, with 10 being the highest, Jetpack (or another workflow system, Calendly and Outlook.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe your experience working with clients to handle requests and manage documents.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work during the desired hours. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

________________________________________________________________

Join a leading e-commerce business!

Virtual Assistant

30-40 hours/week

Please Note: This job is being posted on behalf of CigarPlace (www.cigarplace.biz) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Julian Gomez is the owner and CEO of CigarPlace.biz. CigarPlace sells premium cigars and accessories throughout the world via its e-commerce site. They strive to be the best in the business...in particular the best service, selection, and prices.

Working closely with our CEO Julian you will be a key part of the team and should be someone who is internally motivated & extremely detail-oriented. You’ll work on tasks related to vendor management, creating purchase orders, invoice approval, and other administrative tasks that will help keep Julian and his team successful and on track.

In addition to the above, the ideal candidate must possess the following experience/qualities:

  • exceptional communication skills - both written and verbal
  • tech-savvy
  • organized, resourceful, and smart!
  • adaptable - able to demonstrate flexibility in the face of change
  • effective time and task management skills
  • dedicated, loyal, and reliable
  • basic math skills and a good memory!

Desired Qualifications & Technical Skills:

  • G-Suite
  • BaseCamp (another PM tool)
  • Inventory planner software
  • Magneto (or similar shopping cart)

Position Details

  • This position is a contractor position.
  • You must have at least two years of Administrative Assistant experience.
  • The position will be 30-40 hrs per week.
  • Flexible hours between 9:00 am - 6:00 pm EST.
  • The pay rate for this position is $20/hr. Additional benefits: 7-10 paid holidays.
  • We’re looking for someone to become a long-term (3+ years) partner.

How to Apply:

Email: jobs@profitfactory.com (please do not contact Julian Gomez or CigarPlace directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the CigarPlace VA Position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an administrative assistant (including the number of years) and the type of task you handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about any experience you’ve had with inventory management, creating purchase orders, & tracking invoices. (red font, Verdana, 3 sentences)
  • Paragraph #3: Please rate your level of experience from 0-10 with 10 being advanced in Google Suite. Tell us about your experience using any inventory planning software, and BaseCamp (or a similar project management tool). (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, your availability throughout the day from M-F 9:00 am - 6:00 pm EST time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________

 

Are you a go-getter who has a love of details and Marketing? Do you love Social Media?

If yes, come join our team as our

Marketing Assistant

10-15 hours/week

Please Note: This job is being posted on behalf of Lisa Baker (https://altagency.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants. 

Lisa Baker is the Director of Operations for AltAgency, whose mission is to help every unsatisfied agency owner or service provider provide abundantly for their family, have time to enjoy their lives, and provide consistently life-changing service to their clients. AltAgency offers two programs that help clients set up the fundamentals their business needs to be able to scale and then dive deeper into systems, processes, and mindset to scale their business.

We’re looking for a Marketing Assistant to manage our marketing content engine, managing our funnel back end, and creating new marketing assets as needed. You must be passionate about helping others and doing a good job and extremely detail-oriented, and a go-getter!

Some of your responsibilities will include:

  • Monitor and Manage our Marketing Calendar
  • Schedule and publish content according to the marketing calendar across multiple platforms
  • Keep an active and organized archive of all content that can quickly be referenced by various team members.
  • Maintain Client testimonial database
  • Track engagement across platforms
  • Work with existing 3rd party contractors to create content (Automation Agency, Editor, etc.) and source new contractors when needed.
  • Schedule meetings, podcasts, and interviews.
  • Webinar support.
  • Assisting in Video coaching calls, liaison for questions, etc.
  • Editing copy/content with an efficient, keen eye for detail.
  • Other duties as required

In addition to the above, the successful candidate must possess the following experience/qualities:

  • competent social media skills
  • very detailed, and obsessed with organization
  • customer-focused
  • eager to do a variety of work, and to absolutely crush it
  • tech-savvy with the ability to learn new tools quickly
  • able to move fast with minimal/no errors.
  • must have great grammar and spelling skills with high attention to detail
  • highly adaptable and driven
  • can catch even the smallest grammar mistakes.
  • excellent internal and external communication skills, both written and verbal
  • tolerance for high-stress situations
  • adaptable to constantly changing environment
  • thorough and prompt 
  • open to constructive criticism and always looking to grow and learn new things

You’ll need experience with the following tools or come ready to use them:

  • Strong Social Media Management Skills (for a business) - (Facebook, Instagram, YouTube, etc.)
  • Google Suite
  • Clickfunnels
  • Zapier
  • ActiveCampaign (or a similar CRM and Email Marketing tool)
  • Zoom
  • Voxer

Position Details

  • This position is W2 Employee Position
  • You must have at least two years of Marketing experience
  • The position will start with 10-15 hours per week with the possibility of hour increasing as our marketing efforts increase
  • Flexible hours Monday - Friday between 8:00 am - 5:00 pm MST. 
  • You must be available for the following meetings:
    • Monday Marketing Meeting - 1:00 pm MST
    • Ops Team Huddle - M/W/F - 11:30 MST
    • 1st Monday of each month - 12 pm MST
  • The pay rate for this position is $25/hr
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (please do not contact Lisa Baker or AltAgency directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the AltAgency Marketing Assistant position”

In the body of the message, please write me a 16 sentence email including:

  • Two sentences opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your Marketing experience and the type of tasks you handled. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us your attention to detail and how you ensure that your work is free of grammatical and spelling errors. (red font, Verdana, 3 sentences)
  • Paragraph #3:  Please rate your proficiency from 0-10 for each of the following: Google Suite, Clickfunnels, Zapier and ActiveCampaign and in what capacity you've used these tools. Tell us about your Social Media Management skills and the tasks you managed and on what platforms. (blue font, Verdana, 4 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please let us know if you plan to leave your current position for this one and when you will be able to start), your availability throughout the day from M-F 8:00 am - 5:00 pm MST time, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please provide the link.

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________

Are you an A-Player who likes to be involved in all aspects of the business?

Would you like to play a major role in the smooth running of all aspects of our marketing, customer delivery & service, and operations?

10-20 hours/week

Please Note: This job is being posted on behalf of The Ignition Company (theignitionco.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Chris and Sarah Janzen are a passionate and busy husband and wife team that runs The Ignition Company which provides transformational coaching programs for leaders who demand the most of themselves; The Ignition Academy, that helps men get their careers, finances, relationships, health, and personal mojo back; and The Ignition Show a weekly podcast that uncovers what it truly takes to unlock your full potential and fuel your greatness.

We're looking for an A-Player - Virtual Assistant with strong follow-through and is resourceful, driven, upbeat, and efficient. Our business is primarily a virtual/online coaching business so you must be comfortable and experienced working within a variety of software, tools, and platforms. 

You'll be supporting both Chris and Sarah in all areas of the business as well as with some personal tasks. Some of your responsibilities will be onboarding and providing client support, tracking data, managing our Facebook group, its members, activity, and content, coordinating and posting podcasts, creating blog posts, maintaining and improving processes and systems, and handling a variety of various projects to help all aspects of our marketing, customer delivery & service, and operations run smoothly and efficiently. 

In addition to the above, the successful candidate must possess the following experience and qualities:

  • caring, compassionate, with an authentic interest in self-development and helping others realize their true potential
  • smart, intuitive, highly motivated
  • detailed-oriented with strong organizational skills
  • high level of professionalism (prompt, organized, proactive communicator, accountability)
  • is a pleasure to work with, loves what they do, and does what it takes to get the job done!
  • takes initiative - is always one step ahead of the business owners
  • strong communication skills - both verbal and written
  • a reliable, hardworking, self-starter with a can-do attitude
  • strong people skills - ability to talk easily on the phone or video calls
  • exceptional client/customer service skills
  • Marketing skills are a plus!
  • Project management skills are a plus!

The ideal candidate has experience and comfort in:

  • Email Marketing and/or CRM platforms (we use ConvertKit) 
  • WordPress
  • Social Media Marketing (Facebook ads and groups; LinkedIn; YouTube)

Helpful but not required:

  • Asana (or other online project management platform)
  • Slack
  • Zapier
  • Google docs and sheets

Position Details

  • This position is a contractor position
  • You must have at least two years of administrative experience
  • The position will start with 10-20 hours per week, but there is scope to increase this significantly with the right person over time
  • Flexible Hours - you must be available to check client support emails several times during weekdays.
  • You must be available to attend weekly team meetings
  • The pay rate for this position is $20/hr USD
  • We're looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (please do not contact Chris and Sarah Janzen or The Ignition Company directly. Doing so will disqualify you from the position. Thank you!)

In the subject line, please write, "Hi, I'm (your full name) from (insert your city & state) and I'm interested in The Ignition Company Virtual Assistant position”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I'm (your name) from (city, state).”
  • Paragraph #1: Reason (s) why you think this job is a great fit for you, including your experience as an administrative assistant (including the number of years) and the type of tasks you performed. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your experience with Facebook groups for a business & with managing your expectations for tasks and projects. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us your level of proficiency from 0-10 (0 being the lowest) with WordPress and Convertkit (or a similar CRM/email marketing tool, please specify). Let us know if you have any experience with Podcasts and video uploading. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you will be leaving your position for this one), where you see yourself in three years and why we should hire you. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, phone number, and LinkedIn profile (if you have one)

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________

Seeking a content and copywriting savvy Virtual Assistant

25-30 hours/week with potential to grow to 30-40 hours/week

 

Please Note:  This job is being posted on behalf of Fully Booked Designer (https://www.fullybookeddesigner.com/) by Profit Factory (https://www.profitfactory.com/).  Profit Factory is a company that works with entrepreneurs to match them to assistants.

Fully Booked Designer helps interior design business owners get the training and tools necessary to build a thriving 6-figure business through their 10-week group coaching program. Inside the Fully Booked Designer program, Salimah works with Interior Designers and Decorators to create a Signature Service, Premium Pricing and a Signature Marketing System to build a business (and lifestyle) of your dreams.

We are looking for a dedicated virtual assistant who has a passion for content and social media management. Research, copywriting, editing, and campaign creation will be a major part of your daily duties. 

In addition to the above, the successful candidate must possess the following qualities:

  • self-motivated
  • strong initiative to take on projects and tasks without being asked
  • reliable, hardworking, with a very strong work ethic
  • resourceful, efficient and flexible
  • exceptional communication skills - both written and verbal
  • effective time and task management skills
  • works effectively without constant and direct supervision or guidance
  • conscientious with strong follow-through and excellent judgment skills

Requirements:

  • experience writing and editing
  • a background in copywriting, proofreading or content creation is preferred
  • Marketing or advertising agency experience preferred 

Experience in these tools is a plus!

  • Ontraport (or other CRM)
  • Canva
  • Facebook and Instagram

Position Details

  • Our position will start around 25-30 hrs/week and could grow to 40.
  • Working hours will be flexible between 9 am and 5 pm EST.
  • This is a 1099 position.
  • Pay rate is $25/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in the Fully Booked Designer's position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for the Fully Booked Designer's position. "

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had with content creation, copywriting, editing and proofreading.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  CRM tools (Ontraport or others), Canva, Facebook and Instagram  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

__________________________________________________________________________________________________________

Do you like to multitask & organization? Are you looking for a full time virtual position with full benefits?

Virtual Assistant

W2 Position - 40 hrs/week

 

Please Note: This job is being posted on behalf of Roberson Waite Electric (www.roberson-waite.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Roberson Waite Electric provides turnkey substation construction and testing services to utilities throughout Southern California. With over 40 years of experience in not only construction but relay testing and the commissioning of new equipment, you can depend on us to offer a complete and comprehensive approach to all your substation needs.

We’re looking for a virtual executive assistant who is exceptionally organized, honest, transparent, has strong follow-through, and is self-motivated to provide executive-level support for the day-to-day activities of two of our managers.

Some of your responsibilities will be email and calendar management; creating and maintaining spreadsheets and rosters, updating project documentation, taking meeting notes, tracking to-do’s, assisting with projects, and keeping the team on track and organized.

You must be someone who isn’t easily flustered during stressful times, is upfront and honest, and someone who doesn't hide mistakes can speak up when necessary, and doesn’t take things personally. 

In addition to the above, the ideal candidate will be:

  • professional and trustworthy with the ability to be discreet with confidential information
  • has a strong level of honesty, integrity, and loyalty
  • is conscientious, responsive, and accountable
  • has outstanding communication skills, both verbal and written
  • a proactive, forward thinker, who takes initiative, and looks to find solutions to problems
  • is humble with a good sense of humor, and is easy going and approachable
  • works efficiently without constant and direct supervision or guidance
  • communicates effectively and get along with team members at all levels 
  • exceptional time management and task prioritization skills
  • tech-savvy with the ability to pick up new software quickly
  • project management skills are a plus!
  • experience in the construction industry is a plus!

Technical Skills Required

  • Microsoft Suite/Excel/Outlook
  • QuickBooks
  • Owning a PC is preferred!

Experience in the following is a huge plus but not required:

  • EOS (Entrepreneurial Operating System)
  • Procore (Construction Management Software) 
  • Traction Tools

Position Details

  • This is a W2 employee position
  • Benefits include medical and dental insurance, 401K profit share, PTO, sick time, and paid holidays. Plus a monthly stipend for use of personal phone & internet.
  • You must have at least two years of administrative assistant experience in a remote environment
  • The position is 30-40 hours per week
  • Hours are between 7:00 am - 4:00 pm pst with a one-hour unpaid lunch break - Morning hours are needed to get the day started
  • The starting pay rate for this position is $20/hr
  • We’re looking for someone to become a long-term (3+ years) member of our team.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact James Waite or Roberson Waite Electric, doing so will disqualify you from the position)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Roberson Waite Electric Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, how many years experience you have as a Virtual Assistant, and the type of tasks you handle daily for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about a situation that demonstrates your confidence to do this job and how you’ll ensure that our executives stay on track and organized. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us if you own a PC and rate your level of experience from 0-10 with Excel, PowerPoint, Outlook, EOS, and Traction Tools. Tell us about a time when you took responsibility for a mistake you made at work and how you handled it. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please indicate if you are planning to leave your job for this position), where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the profile link.

 

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________

 

Do you have a passion for eCommerce?

Executive Assistant

30-40 hrs/week

Please Note: This job is being posted on behalf of Smart eStrategy (https://www.smartestrategy.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them with virtual assistants.

Smart eStrategy helps brands build a digital marketing strategy to target their ideal customers, increase their website revenue, and grow their repeat customer value. After growing our own brand Hiker Hunger Outfitters in 2015 past 7-figures/year, we created SS in 2017 and have helped brands over 100+ brands generate $10s of millions in additional revenue.

We’re seeking a diligent, and self-directed Executive Assistant to support our founders, Rory McGonigle & Emily Vincunas. You must have strong organizational skills and be exceptionally detail-oriented and highly proactive, with the ability to own your role, & solve problems. 

Some of your responsibilities will be managing their calendar and schedule; assisting with emails and handling client inquiries; creating processes and procedures, and handling a variety of other project coordination & administrative tasks.

The ideal candidate will go above and beyond. We are looking for someone who can be counted on to get the work done independently, accurately, and on time. 

You’ll be/have:

  • Assertive -- you are not afraid to ask questions, you assist your entrepreneur with managing their time
  • Able to juggle multiple priorities while staying on top of everything
  • Project management or coordination experience is a plus!
  • An action-taker & quick-thinker
  • A proactive self-starter with a go-getter attitude 
  • Tech-savvy 

Technical skills you’ll need to know or come ready to use:

  • CRM (Pipedrive, Hubspot, or a similar tool)
  • Google Suite (skilled with Google Sheets)
  • Slack
  • Zoom
  • Project Management Tools (ClickUp, Asana, or a similar tool)

Position Details

  • This position is a contractor 1099 position with the option of going to W2.
  • The position will be 30-40 hours per week. 
  • You must have at least two years of Administrative Assistant experience.
  • Flexible hours between 9:00am-5:00pm EST. 
  • The starting pay rate for this position is $24/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Smart eStrategy directly. Doing so will disqualify you from consideration.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Smart eStrategy position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an administrative assistant (including the number of years) and the type of task you handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2:  Tell us how you will help to keep Rory & Emily organized and on track. Give us an example of a time you were proactive and took the initiative to find a solution to a problem, and let us know if you have experience in project coordination or management. (red font, Verdana, 4 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, Slack, Zoom, project management tools & CRM tools please specify the tool, and in what capacity you used these tools/type of tasks you handled. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), your availability in eastern & central time zone hours, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________

 

_

Are you looking to be a part of the booming real estate market?

Virtual Assistant

10-20 hrs/week growing to 40 hrs/week

 

Please Note: This job is being posted on behalf of Wealth Source Group LLC 

(http://wealthsourcegroupllc.com/index.php) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants. 

Wealth Source Group LLC is a regional investment company that purchases single & multi-family properties and land. We buy properties in a specific price range, relative to their market valuation, in any condition, and in specific areas. We deal with folks who need a quick exit strategy for a property that they can no longer-afford to be in or maintain. 

We’re looking for someone who thrives working autonomously, is a self-starter, is able to be a leader and with the ability to manage others, has impeccable attention to detail and also understands what success in their job looks like. 

You must be able to touch base with the team in the mornings at a mutually agreed upon time for a team that operates on Pacific Standard Time. Other responsibilities will include: 

  • Managing two other VA’s, Project Manager and Lead Manager in CRM Software
  • Working with local realtor on property valuations and purchase contract agreements
  • Working and coordinating schedules to set up phone calls and contracts for motivated sellers
  • Marketing properties to buyers 
  • Transaction coordination by getting purchase contracts to title company to open escrow process
  • Experience in real estate is a plus but not required.

You’ll need to be experienced with these tools: 

  • Property Edge Pro software 
  • Investorfuse IF3 CRM 
  • Investorlift software 
  • Docusign

Position Details 

  • The position will begin at 10-20 hours per week with the potential to grow to 40 hours per week
  • The starting pay rate for this position is $20/hr. 
  • We want someone who’s interested in a long term (3+ years) position and can grow with us!

How to Apply: 

Email: jobs@profitfactory.com (Please do not contact Wealth Source Group LLC directly. Doing so will eliminate you from consideration. Thank you.) 

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the Wealth Source Group LLC position.” 

In the body of the message, please write me a 15 sentence email including: 

Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).” 

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience in real estate. (black font, Verdana, 3 sentences) 

Paragraph #2: Your experience managing other assistants or coworkers.. (red font, Verdana, 3 sentences) 

Paragraph #3: Please rate your proficiency level using a scale of 0-10 (10 being highly proficient) with Docusign, Investorfuse IF3, Investorlift, Property Edge Pro Software (blue font, Verdana, 3 sentences) 

Paragraph #4: If you are/are not currently working, why a new position interests you, and what your ideal schedule of work is. (black font, Verdana, 3 sentences) 

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one. 

Be sure to attach a resume. Thanks!

__________________________________________________________________________________________________________

Seeking calendar management and scheduling guru

Virtual Assistant

30-40 hrs/week

Please Note: This job is being posted on behalf of BeInspired (https://www.beinspiredteam.com/) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to virtual assistants.

At BeInspired, they know that every client is truly unique, with their own story of success and challenges. No client is expected to fit into a one-size-fits-all box in relation to addressing organizational change around issues of race and social justice and the talent and leadership development it requires. 

We’re looking for someone who thrives working autonomously, is a self-starter, is able to be a leader and with the ability to manage others, has impeccable attention to detail and also understands what success in their job looks like. 

This position will support two different business models and will need to be extremely attuned to the details of calendar management and scheduling.

You’ll need to be experienced with these tools:

  • Excel 
  • Google Suite
  • Outlook

Experience with these tools are a plus:

  • Smart Sheets
  • REI simple 
  • Quick books 

Position Details

  • The position will be 30-40 hours/week
  • The starting pay rate for this position is $23/hr.
  • We want someone who’s interested in a long term (3+ years) position and can grow with us!

How to Apply:

Email: jobs@profitfactory.com (Please do not contact BeInspired directly. Doing so will eliminate you from consideration. Thank you.)

In the subject line, please write, "Hi, I’m (your name) from (insert your city & state). I’m interested in the BeInspired position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you, including your experience in real estate. (black font, Verdana, 3 sentences)

Paragraph #2: Your experience managing detailed projects.  (red font, Verdana, 3 sentences)

Paragraph #3:  Please rate your proficiency level using a scale of 0-10 (10 being highly proficient) with Excel, Google Suite, and Outlook.   (blue font, Verdana, 3 sentences)

Paragraph #4:  If you are/are not currently working, why a new position interests you, and what your ideal schedule of work is.  (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

__________________________________________________________________________________________________________

Do you love planning, researching and scheduling?

Virtual Personal Assistant

Undeferred Financial Insights

10-20 hours/week

 

Please Note:  This job is being posted on behalf of Undeferred Financial Insights (https://www.linkedin.com/in/meghanmirchich) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Undeferred Financial Insights is a startup company that provides finance, accounting, and back office services to other startups and small businesses. The personal assistant position will mainly support the entrepreneur with personal tasks related to travel, logistics, errands and general administration, but will also have the opportunity to assist on business matters for Undeferred Financial Insight’s related startups and clients. 

Undeferred Financial Insights is looking for an assistant with a high attention to detail, that is reliable to work effectively and efficiently with minimal oversight. The successful candidate will be extremely organized, be comfortable conducting open-ended research projects, know when to ask questions, and have the ability to be assertive when necessary. 

In addition to the above, the successful candidate will be responsible for:

  • Weekly Zoom check-ins
  • Various personal tasks 
  • Basic accounting and expense reporting 
  • Travel and logistics
  • Data entry
  • Research and planning of many projects, including the relocation of the company
  • Mastering responsibilities delegated to them so they can grow in the position and take on more responsibilities

Requirements:

  • Desire to work in a personal assistant role
  • Interested in research and planning for various personal tasks
  • Comfortable with Excel
  • Bookkeeping experience is a plus
  • Experience with content management is a plus

Experience in these tools is a plus!

  • Office 365
  • Slack
  • Zoom
  • Notion

Position Details

  • The position will be 10-20 hours per week
  • Working hours will be flexible 
  • This is a 1099 position 
  • Pay rate is $22/hr USD

How to Apply:

Email: jobs@profitfactory.com

In the subject line please write "Hi, I’m YOUR NAME from (insert your city & state). I’m interested in WHM’s position."

In the body, please write me a 15-sentence email including:

Two sentence opening salutation that says: "Hi, my name is _____, I'm from ____ .  I'd like to apply for WHM’s position. "

  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including why you want to be a personal assistant. (tell us what type of tasks you performed).  (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about the experience you’ve had in planning an event that included research and booking of many components.  (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your proficiency for the following tools on a scale of 0-10, with 10 being an expert:  Office 365, Slack and Zoom.  (blue font, Verdana, 3 sentences)
  • Paragraph #4:  If you are/are not currently working, why you’re interested in a new position, the hours you are available to work (include time zone) and what you see yourself doing in three years.  (black font, Verdana, 4 sentences)

A closing salutation including your name, email address, phone number, and LinkedIn profile link (if you have one). 

Be sure to attach a resume.  Thanks!

___________________________________________________________________________________________________________

 

PLUS MINUS ACCOUNTING

Do you love details, organization, and being an integral part of the team?

Come grow with us!

Virtual Assistant

10-20+ hrs.

Please Note: This job is being posted on behalf of Stephan Sykes (www.plusminusaccounting.com) by Profit Factory (https://www.profitfactory.com). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Stephan Sykes is the founder of Plus Minus Accounting which navigates the world of finance, tax law, and accounting can be overwhelming. At Plus Minus we understand these challenges and look to being a navigational tool for our clients. Think of us as a GPS for your finances and your business

We’re looking for a detail-oriented virtual assistant, who has initiative, is organized, and communicates well. As Stephan’s virtual assistant you will be responsible for managing his to-do lists, communicating with clients, email and calendar management, social media management, basic bookkeeping tasks, setting up a task management system, following up with team members on their tasks, and providing status updates to Stephan, and handling a variety of other administrative tasks that will help Stephen stay on track and organized.

In addition to the above, the ideal candidate must possess the following experience/qualities:

  • a natural leader, someone who is comfortable taking charge and is continually looking for ways to improve a process
  • outstanding client and customer service skills
  • takes initiative, is proactive and actively seeks out tasks without being told what to do
  • accountable and conscientious with strong follow-through and excellent judgment skills
  • effective time and task management skills
  • hardworking, resourceful, flexible, and strong work ethic
  • basic project management skills
  • tech-savvy and able to pick up new software very quickly
  • accounting industry background is a huge plus!

You’ll need to have experience with the following tools or come ready to use them:

  • Microsoft OneDrive & Office 360
  • Google Calendar
  • Karbon (or a similar workflow accounting management tool)
  • Social Media Management (for a business)
  • QuickBooks Online

Experience in these tools are helpful

  • Asana  (or a similar project management tool)
  • Liscio (or a similar client file sharing system)
  • Constant Contact (or a similar marketing tool)
  • Counterform - basic skills (or a similar website tool
  • Adobe Acrobat Pro

Position Details

  • This position is a contractor 1099 position 
  • You must have at least two years of Administrative Assistant experience
  • You must be able to pass a background check
  • The position will start with 10-20 hours per week, but could quickly move to more hours with the right person and as the need arises  
  • Flexible hours Monday - Friday between 8:00 am - 12:00 pm PST. Client-facing tasks must be done during business hours, however, project tasks can be done on a flexible schedule.
  • The pay rate for this position is $20/hr. 
  • We’re looking for someone to become a long-term (3+ years) team member

How to Apply:

Email: jobs@profitfactory.com (please do not contact Stephan Sykes or Plus Minus Accounting directly. Doing so will disqualify you from the position. Thank you.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state) and I’m interested in the Plus Minus Accounting Virtual Assistant position”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there! I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, your experience as an administrative assistant (please indicate the number of years), and type of tasks you’ve handled for your boss (let us know if you have experience in the accounting industry). (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about your client services experience and the type of tasks you handled, and your experience with following up with team members and providing updates on their tasks to your boss. (red font, Verdana, 3 sentences)
  • Paragraph #3: Rate your level of experience (beginner, immediate, proficient) with Microsoft OneDrive, Office 360, Karbon (or a similar workflow accounting management tool), and QuickBooks Online. Tell us about your social media management for business skills and the type of task you handled. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working, let us know if you plan to leave your position for this one), where you see yourself in three years and why you would be a great assistant for Stephan Sykes. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile, please include the link.

Be sure to attach a resume in a pdf format. Thanks! 

_____________________________________________________________________________________________________________________________

Do you love engaging with clients and have a high degree of confidentiality?

Virtual Assistant 28 hrs/week

Please Note: This job is being posted on behalf of Cardinal Financial Advisers LLC (https://www.cardinaladvisers.com/) by Profit Factory (https://www.profitfactory.com/). Please do not contact Cardinal Financial Advisers LLC directly.  Profit Factory is a company which works with entrepreneurs to match them to assistants.

Cardinal Financial Advisers LLC aims to be a leader in the financial services industry - and that means continually striving for improvement. They make every effort to assist clients in crystallizing their goals and objectives and getting them to take action.

We are looking for someone who is a clear communicator, is proactive, has a great work ethic, has great ideas, is willing to help, and is easy to work with. The successful candidate must be comfortable and engaging on the phone. Handling opportunities quickly, efficiently, and precisely is a must. Only candidates who can keep a high degree of confidentiality will be considered.

Your responsibilities will include:

  • Managing emails
  • Calendar management for ideal client meetings
  • Maintaining CRM and client segmentation
  • Client service to some clients
  • Communicating with clients and vendors via email 
  • Fielding calls from existing clients and prospective clients
  • Preparing materials to meet with clients and prospects

You will need to be proficient with these tools:

  • Outlook
  • Sales Force
  • MS Word, Excel, Powerpoint

Other details about the job

  • This is a 1099 employee position
  • The position is 28 hrs/week
  • The hours for the position are Mon - Thurs 8:30 am - 2:30 pm, Friday 8:30 am - 12:30 pm, some flexibility is possible
  • The starting pay rate for this position is $25/hr
  • A computer will be provided to you 

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Cardinal Financial Advisers LLC directly, doing so will eliminate your application from consideration. Thank you)

In the subject line, please write, "Hi, I'm (your name) from (insert your city & state) and I'm interested in Cardinal Financial Advisers LLCs position.”

In the body of the message, please write me a 15 sentence email including:

Two sentence opening salutation that says: "Hi there. I'm (your name) from (city, state).”

Paragraph #1: Reason(s) why you think this job is a fit for you. (black font, Verdana, 3 sentences)

Paragraph #2: Describe your experience working with confidential information.   (blue font, Verdana, 3 sentences)

Paragraph #3: Describe your experience working with clients to handle requests and manage documents.  (red font, Verdana, 3 sentences)

Paragraph #4: If you are/are not currently working and why a new position interests you; and the hours that you’re available to work Monday - Friday. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number and a link to your LinkedIn profile if you have one.

Be sure to attach a resume.  Thanks!

____________________________________________________________________________________________________________

Seeking self-motivated learner with a passion for project management.

Virtual Assistant 30-40 hrs/week

Please Note: This job is being posted on behalf of The Sales Connection (https://www.thesalesconnection.com) by Profit Factory (https://www.profitfactory.com). Profit Factory is a company that works with entrepreneurs to match them to assistants.

The Sales Connection builds, manages and optimizes online remote digitally enabled sales teams for their clients. They focus on clients selling B2C in the education, coaching, consulting, and expert spaces. 

We’re looking for a smart, detail-orientated, tech and market-focused professional who is a self-motivated learner. You must have experience working in digital platforms. Your responsibilities will include; managing general project backlogs, calendar management and time blocking, administrative work for clients, and standardizing and refreshing the Sales Team Playbooks/ SOPs.

You must be someone who can work independently at times. Time management and project management are key components of this position.

Our position will be a good fit if you possess the following qualities/experience:

  • a proven track record working on multiple digital platforms
  • possess a tech-savvy and analytical mindset
  • superb communication skills (both written and verbal)
  • detail-oriented with high standards of excellence
  • excellent follow-up and follow-through skills
  • intelligent, articulate, and confident
  • experienced with organizing, coordinating, and managing many moving parts

You’ll need to be experienced with these tools:

  • Close.com + ScheduleOnce
  • ActiveCampaign
  • Some Project Management tools (see above)
  • G Suite

Position Details

  • This is a 1099 contract employee
  • The position will be 30-40 hours per week
  • Mon-Fri 8 am to 5 pm EST, some flexibility may be possible depending on time zone
  • The starting pay rate for this position is USD $25/hr

How to Apply:

Email: jobs@profitfactory.com (Please do not contact The Sales Connection directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your first and last name) from (insert your city & state). I’m interested in The Sales Connections position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your years of experience working with digital platforms and the type of tasks you handled. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us about a time your experience managing projects, schedules and general time for individuals besides yourself. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us about your experience with Close.com + ScheduleOnce, ActiveCampaign, project management tools, G Suite, or other similar platforms. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one) where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, phone number, and if you have one, the link to your LinkedIn profile.

Be sure to attach a resume. Thanks!

____________________________________________________________________________________________________________

 

 

 

We are seeking an energetic, go-getter with a good sense of humor to join our team!

Virtual Assistant

20-25 hours/week

Potential for full-time hours in the future

Please Note: This job is being posted on behalf of Half a Bubble Out (www.halfabubbleout.com) by Profit Factory (https://www.profitfactory.com/). Profit Factory is a company that works with entrepreneurs to match them to assistants.

Kathryn and Michael Redman are a faith based couple and founders of Half a Bubble Out; a thriving marketing and business consulting firm that lives and breathes marketing and advertising so their clients don’t have to! Their faith influences their philosophy, core values, and business decisions in every part of their business. Over the past 19 years they have built two 7-figure companies including Half a Bubble Out, published their #1 Bestselling book: Fulfilled, which is helping thousands of leaders world-wide, and have been featured in Entrepreneur and Forbes.They have 18+ years of creative marketing and advertising experience helping leaders across multiple industries to grow their companies.

We’re looking for a professional, warm, trustworthy, organized, and detail-oriented virtual assistant to join our team and support our co-founder Kathryn! Some of your responsibilities will include managing her email and calendar, scheduling, following up on tasks and projects, assisting clients with inquiries and orders, troubleshooting issues, basic bookkeeping, managing social media connections, acting as a liaison between departments, and ensuring you are always one step ahead of our entrepreneur helping to keep her on-track, organized and successful.

In addition to the above, we are looking for an assistant who possesses the following qualities:

  • passionate, authentic, helpful, and kind - someone who makes others feel appreciated and taken care 
  • doesn’t take themselves too seriously, has a good sense of humor, and is easy going, friendly and approachable
  • exceptional client service skills
  • strong communication skills - both written and verbal
  • an action taker and a quick thinker, with a strong work ethic
  • a problem solver - who has good decision-making skills and is willing to try to solve whatever problem comes their way 
  • has the confidence to speak up when necessary, ask questions when needed and push someone if they are struggling to delegate
  • a forward critical thinker who is conscientious and responsive with strong follow-through skills
  • someone who is very tech-savvy and quick to pick up on new tools and technologies and can troubleshoot issues
  • is comfortable with spreadsheets and numbers
  • basic project management skills is a plus

You’ll need to be experienced with these tools or come ready to use them:

  • Microsoft Office Suite
  • Google Suite
  • HubSpot (or a similar CRM and Email Marketing Tool)
  • Sage (or similar accounting software)
  • WordPress (basic skills)
  • Slack
  • Canva

Position Details

  • This is a contractor 1099 position
  • You must have at least two years of experience as an administrative assistant
  • The position will start with 20-25 hours per week and will likely move to full-time hours (in the next 6 months) with the right person and as the need arises
  • Flexible hours - Monday - Friday between 8:00 am - 5:00 pm PST. 
  • You must be available on Monday morning from 9:30 am - 12:00 pm PST
  • The starting pay rate for this position is $22/hr. USD
  • This is a long-term (3+ years) position.

How to Apply:

Email: jobs@profitfactory.com (Please do not contact Kathryn Redman or Half a Bubble Out directly. Doing so will disqualify you for the position.)

In the subject line, please write, "Hi, I’m (your full name) from (insert your city & state). I’m interested in the Half a Bubble Out Virtual Assistant position.”

In the body of the message, please write me a 15 sentence email including:

  • Two sentence opening salutation that says: "Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a good fit for you, including your experience as a virtual assistant (include the number of years) and the type of task you managed for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Let us know if you have project management skills and tell us about a time you used your problem-solving skills to solve and find a solution to a problem. (red font, Verdana, 3 sentences)
  • Paragraph #3: Tell us your level of proficiency (beginner, immediate, proficient) with Microsoft Suite, Google Suite, HubSpot (or similar CRM and Email Marketing tools - please name them), Sage (or similar accounting software), and WordPress. Tell us if you are tech-savvy and about your troubleshooting abilities. (basic skills. Tell us (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are working please indicate if you plan to leave your position for this one), where you see yourself in three years and how you would describe yourself in three words. (black font, Verdana, 3 sentences)

One sentence closing providing the following: 

  • a closing salutation including your name, email address, and phone number. If you have a LinkedIn profile please include the link.

Be sure to attach a resume in a pdf format. Thanks!

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